INTRODUCTION TO OHS MANAGEMENT SYSTEM STANDARDS PRESENTER: ZAIKHASRA ZAINUDDIN 17th JULY 2009

DEFINITION OF STANDARD Standard is a document established by consensus and approved by a recognized body, that provides rules, guidelines or characteristics for activities , aimed at achievement of the optimum degree of order in a given context

THE DEVELOPMENT OF OHSAS 18001 AND MS 1722:PART 1 STANDARD A standard developed by a group of national standards bodies, accreditation bodies and certification bodies First published by British Standards Institution (BSI) in 1999. The latest revised version was published in July 2007. MS 1722: Part 1 A Malaysian Standard Developed by Industry Standards Committee on Occupational Safety and Health (ISC W) Published by Standards Malaysia in 2005.

COMPARISON - CONCEPT All OHS MS standards mentioned are based on Plan, Do, Check, Act concept continual improvement concept They are all intended to assist organizations to develop an approach to management of OHS in such a way to protect employees and others whose health and safety may be affected by the organization's activities

COMPARISON - ARRANGEMENTS OF MAIN ELEMENTS MS 1722 share common arrangements or order of the main elements with ILO OSH 2001 Policy Organizing Planning and Implementation Evaluation Action for Improvement

COMPARISON - ARRANGEMENTS OF MAIN ELEMENTS OHSAS 18001 share common arrangements or order of the main elements with ISO 14001 Environmental Management System Policy Planning Implementation and operation Checking and Corrective Action Management Review

SIMILARITY BETWEEN OHSAS 18001 AND MS 1722:PART 1 Both standards can be used for certification.

- SUMMARY RESULT FROM BSI SURVEY ON OHS STANDARDS & CERTIFICATES TOTAL NO. OF OHSAS 18001 (OR DIRECTLY EQUIVALENT) CERTIFICATES REPORTED - SUMMARY RESULT FROM BSI SURVEY ON OHS STANDARDS & CERTIFICATES NUMBER YEAR August 2008

SIRIM QAS INTERNATIONAL - OHSAS 18001 CERTIFIED COMPANIES NUMBER YEAR June 2009

SIRIM QAS INTERNATIONAL – MS1722 CERTIFIED COMPANIES NUMBER YEAR August 2008

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

Continual Improvement OHSAS 18001 MODEL Continual Improvement 4.1 General Requirements 4.2 OHS Policy 4.6 Management Review 4.3 Planning Hazard identification, risk assessment & determining controls Legal and other requirements Objectives and programme(s) 4.5 Checking Performance measurement & monitoring Evaluation of compliance Incident investigation, non-conformity, corrective action & preventive action Control of records Internal Audit 4.4 Implementation and Operation Resources, roles, responsibility, accountability and authority Competence, training & awareness Communication, participation & consultation Documentation Control of documents Operational control Emergency preparedness and response

4.1 General Requirement Define & document SCOPE of OHS management system. Establish, document & implement the OH&S management system in accordance with OHSAS 18001

4.2 OH&S POLICY Shall be authorized by Top management Include a commitment to: - prevention of injury & ill health - comply with current applicable OH&S legislation - continual improvement of OHS performance Documented, implemented and maintained Communicated to all employees Available to interested parties Reviewed periodically **OSHA 1994, Section 16

4.3.1 HAZARD IDENTIFICATION, RISK ASSESSMENT AND DETERMINING CONTROL Identify work activities Identify all Hazards Assess Risk Decide if Risk is acceptable or not Determine necessary controls

HIERARCHY OF RISK CONTROL Elimination Substitution Engineering control Signage / Warnings and/or Administration control Personnel Protective Equipment (PPE)

4.3.2 LEGAL & OTHER REQUIREMENTS Legal and other OH&S requirements which are applicable to the organizations’ process / activity/ product shall be: - identified - up to date - communicated to employees and other interested parties

4.3.3 OSH OBJECTIVES & PROGRAMMES OH&S Objectives shall be measurable, wherever practicable, e.g. - Zero accident / ill health - Zero Lost time Injury (LTI) - One million hours worked without LTI Programme(s) for achieving OHS objectives shall be established Progress of this management program against meeting the OH&S objectives shall be reviewed, monitored and recorded.

RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY 4.4.1 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY Responsibility of top management: Ensuring the availability of resources essential to establish, implement, maintain and improve the OH&S management system to define, allocate responsibilities and delegate authorities to facilitate effective OH&S management.

TRAINING AND AWARENESS 4.4.2 COMPETENCE, TRAINING AND AWARENESS The organization shall ensure that any person(s) under its control performing tasks that can impact on OH&S are competent. Identify training needs associated with its OH&S risks & its OH&S management system & take necessary action to meet these needs.

4.4.3 COMMUNICATION, PARTICIPATION AND CONSULTATION The organization shall establish & maintain a procedures for - internal communication - communication with contractors and visitors - receiving, documenting and responding to relevant communications from external parties - participation of workers

4.4.4 DOCUMENTATION OHS MS Manual OHS MS Procedures OHSMS Records/Forms

4.4.5 CONTROL OF DOCUMENTS Procedures for approval, review, update and re-approve OSH documents ensure documents are current OSH documents shall be available at point-of-use Controls includes external documents Prevent the use of obsolete document

Determine those operations where the implementation of controls is necessary to manage the OHS risk. Examples: - purchasing of chemicals procedure - permit to work systems and lockout/tag-out procedures - handling of contractors and visitors to the workplace - chemical handling procedure - shutdown system procedures - maintenance of safe plant and equipment 4.4.6 OPERATIONAL CONTROL

4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE Identify potential emergency situation, e.g. Fire, Explosion, Chemical Spillage, Release of Toxic Gases/Fumes, etc. Plan on how to response during emergency situation (ERP) Test the ERP – Fire drill, Evacuation drill, Spillage drill, etc. Maintain the emergency equipment Review ERP after drill or actual incident

4.5.1 PERFORMANCE MEASUREMENTS AND MONITORING The organization shall establish a procedure to monitor and measure OH&S performance on a regular basis. Proactive monitoring: - progress of OHS objectives & programs - monitoring the effectiveness of controls for health, as well as for safety Reactive monitoring: - ill health, incidents (accident, near-misses, emergency situation) and other historical evidence of deficient OH&S performance Measuring equipment (e.g. sound level meter, gas detector, etc )shall be maintained and calibrated.

4.5.2 EVALUATION OF COMPLIANCE The organization shall establish a procedure for periodically evaluate its compliance with applicable legal and other requirements. e.g.Occupational Safety & Health (Safety & Health Committee) Regulation 1996, Occupational Safety & Health ( Use and standards of exposure of chemicals Hazardous to Health) regulation 2000, NADOOPOD Regulation 2004, etc.

4.5.3.1 INCIDENTS INVESTIGATION The organization shall establish, implement and maintain a procedure to: investigate and determine the root cause of the incidents identify corrective action and opportunities for preventive action verify effectiveness of corrective and/or preventive action 4.5.3.1 INCIDENTS INVESTIGATION

CORRECTIVE AND PREVENTIVE ACTION The organization shall establish, implement and maintain a procedure to: identify nonconformity investigate nonconformity Identify corrective action and opportunities for preventive action. Review the effectiveness of action taken 4.5.3.2 NONCONFORMITY, CORRECTIVE AND PREVENTIVE ACTION

4.5.4 CONTROL OF RECORDS The organization shall establish, implement and maintain a procedure for identification, storage, protection, retrievable, retention and disposal of records. Establish master list of records Determine retention period of the record

4.5.5 INTERNAL AUDIT Shall be conducted at planned intervals Audit procedure shall address the responsibilities, competencies and requirements for planning and conducting audits, reporting results.

4.6 MANAGEMENT REVIEW Top Management shall review the OH&S system at planned intervals to ensure continuing suitability, adequacy and effectiveness. Among the agenda to be covered: - Result of Internal audit & legal compliance status - The achievement of OHS Objectives - OHS Performance of the organization - Status of incident investigations, corrective & preventive actions; - Relevant communication from external interested parties - Updates (if any) on new legal & other requirements - recommendation for improvement

BENEFITS OF IMPLEMENTING OHSMS Prevention of occupational injury and disease which eventually: - reduce medical bills - reduce compensation claims - reduce insurance premiums - reduce material loss caused by accidents and production interruptions

BENEFITS OF IMPLEMENTING OHSMS Improve conformance with legal requirements Enhanced business reputation

CERTIFICATION PROCESS FLOW CHART Submit Application Form Stage 1 Audit Stage 2 Audit Recommendation Approval

For further assistants, kindly contact us : 1) Management System Certification Department SIRIM QAS INTERNATIONAL SDN BHD BUILDING 4, SIRIM COMPLEX, SEKSYEN 2 SHAH ALAM SELANGOR DARUL EHSAN Customer Service Line: 03-55446404 Fax:03-55446787 Email: scsmsc@sirim.my Website: www.sirim-qas.com.my 2) Zaikhasra Zainuddin Direct Line.: 03-55445663 Email: zkhasra@sirim.my