Annual General Meeting May 12, 2004

AGM Agenda Call to order Approval of minutes of 2003 AGM Treasurers Report Communication Directors Report Year in review Election of officers Incoming Presidents remarks New business Motion to adjourn

Approval of AGM Minutes May 8, 2003

Treasurers Report AGM – May 12, 2004

Overview An overview of our financial condition Current balances Expenditures Income Budget report

Current Balances

Expenditure Pattern

Income Pattern

Budget Report

Communicating Chapter Business Web Site - Discussion List – about 400 subscribers AGM access in 4 provinces Wired West - –Printable version in MS Word –Content summaries from all regional events –SLA Annual Conference Reports (Summer 2003)

Communications: Website Statistics 8525 visits per month (25% increase) 279 visits per day Top Content –Employment –Wired West –Board Members Most visitors… Most popular single pages….

Communications Projects SLAs Branding Initiative Website Updating Project Membership Brochure SLA WCC Branding Initiative

SLW WCC Branding Member Feedback –

Year in Review AGM - May 12, 2004

SLA WCC Bylaws Update 2002: Revised and sent Ballots to SLA WCC Membership, Ratification carried out 2003: Revised in light of SLAs bylaws change SLA Executive ratified generic governing documents at June 2003 SLA Executive meeting Chapter Governing Document came into effect February 1, 2004 Chapter Recommended Practices will be reviewed and revised this summer

Initiatives Members 219 SLA WCC Brochure Interim revision of brochure Employment Resources 442 postings to Discussion List SLA Doing Business As Implications for Web site, Wired West Bulletin, communications tools

Student involvement 3 rd Annual Student/Practitioner Pub Night Tour of government libraries in Edmonton Presentations to students SLA Student Scholarships No submissions received this year for the SLA WCC Student Scholarship for Special Librarianship

Wired West Contributors Laura Lemmens, Debbie Hunter, Teresa Bendall, Marjorie Munroe, Carla Graebner, Carol Saxon, Don Taylor, Katy Nelson, Sandra Wong, Claudette Cloutier, Patricia Cia, Keith Low, Juanita Richardson, Christina Zeller, Valerie Patrick, Michelle Romero, Gordon Coleman, Bronwen Sprout, Sylvia Skeene, Rex Turgano, Sharon Allentuck, Debbie Schachter, Rhona Karbusicky, May Chan, Catherine McBratney, Gael Blackhall

Professional Development Opportunities Calgary Licensing Electronic Products Wanted Dead or Alive: Marian the Librarian Demonstrating Leadership Skills in a Special Library Environment Linking Information to Compelling Financial EventsEdmonton 108 th Street Special Library Tour Going beyond Google and Yahoo!

Professional Development Opportunities Vancouver Lifelong Learning in the Information Profession Fee for Service and ILL in Vancouver Achieving Results through Relationships: the Power of Influence Vancouver Island Hosted a variety of virtual programs.

Professional Development Opportunities Saskatchewan Intranet Research, Analysis and Marketing: Now that youve built it, get them to come (Legislative Library Open House) Took advantage of a number of virtual programs.Manitoba Tour of the National Research Council and Transport Canada libraries

SLA WCC Virtual Programs Building Communities of Practice (COPs) for Knowledge Exchange: Roles for Information Professionals Victoria, Regina Marketing Your Special Library Vancouver, Regina Business Planning: Building the Plan and the Buy-In Victoria, Regina, Edmonton and Winnipeg

SLA WCC Virtual Programs Competencies for Info Pros: The Critical Balance Victoria Knowledge Management: The Role of Storytelling Victoria, Regina Creating Value Added Research and Analysis Victoria Business Planning: Building the Plan and the Buy-In Victoria, Regina, Edmonton and Winnipeg

SLA WCC Virtual Programs Taxonomies for Indexing Vancouver, Victoria, Crucial Conversations Victoria, Regina Information Research Strategists Victoria, Regina The Visible Librarian: Asserting your Value through Marketing and Advocacy Victoria, Vancouver, Edmonton, Saskatoon, Winnipeg

Vendor Sponsorships Thomson ISIThomson ISI KnowMap MicroMedia Proquest

Venue Sponsorships Teck Cominco Vancouver Art Gallery Environment Canada National Research Council Transport Canada Saskatchewan Legislative Library Alberta Labour Relations Board

Reaching out Co-sponsoring events CASLIS, SCIP, GLABC, VLA, Grant MacEwan College, BCLA. SLAIS Speaking to groups –Sandra Wong, Debbie Schacter, Amber Lannon, Maureen Matthews, Kate Bird, Christina Zeller, Alison Halyk, Andrew Waller, Rosemary Griebel, Jennifer Bobrovitz, Jim Gray, Heidi Porth, Tracey Carmichael,Keith Low, Debbie Hunter, Cathy McBratney, Sharon Allentuck,

Who made it happen Directors Chairs Committees and volunteers SLA YOU... and YOU the members!

Officers Claudette Cloutier - President Keith Low - President Elect Gael Blackhall - Past President Diane Walker - Secretary Christina Zeller - Communications

Directors Alison Halyk - Vancouver Island Catherine McBratney - Vancouver Lorraine Bedet - Calgary Debbie Hunter - Edmonton Maria Swarbrick - Saskatchewan Sharon Allentuck - Manitoba

Chairs Cheri Rauser - Archives Sandra Wong - Bulletin Editor Christina Zeller - Discussion List Dawna Turcotte – Employment Tracey Carmichael – Fund Development Susan McConkey - Membership Debbie Schachter - Public Relations Christina Andrews - Student Liaison Suzanne Geba - Virtual Programmes

Programme Committees Calgary –Lorraine Bedet (chair) –Nancy Mackenzie –Gael Blackhall –Erika Scott –Elizabeth Malinowski –Rosalind Castle –Valerie Swanson –Marjorie Munroe

Programme Committees Edmonton –Debbie Hunter (chair) –Christina Andrews Saskatchewan –Carol Sheptstone (chair) –Teresa Wright Eastley (Regina)

Programme Committees Vancouver –Cathy McBratney (chair) –Daphne Bruce –Debbie Schachter –Francis Main –Vicky Lee –Michelle Romero

Programme Committees Virtual Programming Committee –Keith Low (interim chair) –Maria Swarbrick –Suzanne Geba (current chair)

Committees Committees Public Relations –Debbie Schachter (chair) –Susan McConkey –Christina Zeller –Keith Low –Catherine McBratney

Committees Committees Communications SLA WCC Logo/Word Mark Sub Committee –Christina Zeller (chair) –Debbie Schachter –Sandra Wong Nominations –Patricia Cia (chair) Our Thanks!...

Thank You! Volunteers Without whom none of the initiatives and accomplishments of this last year would have been possible And our Members Without whom we would not exist

Nominations and Election AGM- May 12, 2004

Nominations President Elect President Elect Christina Zeller Secretary Secretary Robyn McDowell Director, Calgary Director, Calgary Marjorie Munroe Treasurer Treasurer Debbie Schachter Communications Director Communications Director Susannah Tredwell Director, Edmonton Director, Edmonton Barb Storms

SLA Conference Nashville, TN June 5 – 10, 2004 Annual Business Meeting Canadian Reception – Monday June 7, – 7:30 p.m. – Governors Ballroom B, Gaylord Opryland Hotel – Sponsored by

Passing of the Gavel

Keith Low President,

New Business AGM - May 12, 2004

Continuing Officers Past PresidentClaudette Cloutier Vancouver Director Catherine McBratney Vancouver Island Director Alison Halyk Manitoba DirectorSharon Allentuck Saskatchewan DirectorMaria Swarbrick

Continuing Chairs Bulletin EditorSandra Wong Employment Dawna Turcotte MembershipSusan McConkey Student LiaisonChristina Andrews Virtual ProgramsSuzanne Geba

Incoming Chairs Archives Discussion ListDiane Walker Fund Development Suanne OHanley Public Relations

Motion to adjourn AGM - May 12, 2004

Next up... Next up... Guest Speaker Anne Caputo (Factiva) Perception is Reality - Creating Your Elevator Talk and Nine other Practical Marketing Ideas to Promote your Information Function