Effective Presentation

Presentation as a Communication Tool  Important thing for an excecutive  To give a report of certain activity  To show our ability in a certain field

Presentation with PowerPoint  As a skill that be needed by everyone

Why Using Powerpoint??  Presentation and information can be designed more interactive, using graphics, animation and pictures  Can choose and use many kinds of word to make the message clearer  Time length of each slide can be managed  Stressing of words, can be done by using color arrangement

Type of Presentation  Persuasive  Campaign  Product marketing  Informative  Classing  Seminar  Training  Entertaining

Preparation for a Presentation  Material  Media/tools  Time Way of presentation

Steps in Making Material for Presentation Step 1 Make list of the presentation purpose Why do this presentation?? Step 2 Identify and focus on the listener’s needs

Steps.. Continue,, Step 3 Determine the messages Don’t get out of the topic Connect between topic and sub-topic Step 4 Organize the information Step 5 Make interesting design in every slide Create a visualization in the slide

KISS Keep It Short n Simple,,,

Presentation 1.Preparation before presentation  Know well the material and notes needed  Know the audience  Rehears  Come to the place before it (To make more comfortable)

SPAM SituationPurposeAudienceMethod

Continue.. 2.Organize your presentation  Explain the topic clearly  Tell the objective in the beginning  Give the outline

Continue.. 3.Focus on style, voice, behavior and attitude  Style is how you share your information (Clear and appropriate)  Voice, is using intonation and tones, have to be natural 4.Minimize your worries Be confident

Session of Question-Answer  Listen and understand  No Interruption  Be honest  End it up with saying “Have I answer your question?”

7 Tips of Success Presentation  To convince the listener, don’t use unconventional ways  Overall informed idea must be understood by the listener  Review the main point at the end of the presentation  Use demonstration  Pay attention on the given schedule  Rehears  Check the media/tools before the presentation

3 Biggest Mistakes ini Making Presentation’s Slide 1 st mistake Moving word to powerpoint 2 nd mistake USING BIG CAPS IN EVERY WORD 3 rd mistake Using pictures with bad arrangement and inappropriate

Don’t do it when presentation  talk to the blackboard/screen  apologize all the time  read your talk (unless it is a speech)  sit down while talking  talk in a monotone  have a poor attitude  say “um” repetitively  discuss things you don’t understand 17

6 Important Elements in Effective Presentation 1.Preparation 2.Give yourself 3.Relax 4.Pay attention on detail 5.Use gesture and body languange 6.Use humor

Tips for the audience  It’s OK to question  It’s OK to comment and  It’s OK to disagree with the speaker…… ….Politely  Not to make fun of the speaker  Not to show your superiority…….. …….This is uncivilized Ask a question only to understand the speaker better!