1. How to make/deliver a Presentation?
Lecture 22
Presentation Skills
How to make/deliver a Presentation?

2. “Great speakers aren’t born, they are trained.”
Presenting is a Skill…
Developed through experience
and training.

3. Agenda Introduction Planning Your Presentation
The Presentation Sequence
Effective Presentation Techniques
Creating Effective Visual Aids
The ‘Three’ Stage Process

4. Definitions Presentation
“Something set forth to an audience for the attention of the mind “
Effective
“…producing a desired result”

5. #1 Fear Feared More Than Death!
THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees
NORMAL!

6. Causes of the Anxiety Fear of the Unknown OR Loss of Control
Fight or Flight Mode
No Backup Plan
No Enthusiasm For Subject
Focus of Attention

7. Effective Presentations
Control Anxiety – Don’t Fight It
Audience Centered
Accomplishes Objective
Fun For Audience
Fun For You
Conducted Within Time Frame

8. Part 2: Planning Your Presentation

9. Planning Your Presentation
Determine Purpose
Assess Your Audience
“Success depends on your ability to reach your audience.”
Size
Graphics
Knowledge Level
Motivation

10. Planning A Presentation
Plan Space
Number of Seats
Seating Arrangement
Audio/Visual Equipment
Distracters
What Day and Time?
Any Day!
Morning

11. More Planning Organization Determine Main Points (2-5) Evidence
Prepare Outline

12. Presentation Outline Keyword Reminders Conversational Flow Flexibility
More Responsive to Audience

13. Why Give A Presentation?
Three Main Purposes
Inform
Persuade
Educate

14. Part 3: The Presentation Sequence

15. #1: Build Rapport … relation marked by harmony or empathy
Audience members who trust you and feel that you care
Start Before You Begin
Mingle; Learn Names
Good First Impression
People Listen To People They Like

16. #2: Opening Your Presentation
Introduce Yourself – Why Should They Listen
Get Attention, Build More Rapport, Introduce Topic
Humor
Short Story
Make Audience Think
Invite Participation
Get Audience Response

17. #2…Completing the Opening
Clearly Defining Topic
If Informative…
Clear parameters/ground rules for content within time
If Persuasive…
What’s the problem
Who cares
What’s the solution
Overview

18. #3: Presenting Main Points (Solution)
Supporting Evidence
Examples
Feedback & Questions From Audience
Attention to, and Focus on, Audience (Listening)

19. #4: Concluding Your Presentation
Goal
Inform audience that you’re about to close
Summarize main points
Something to remember or call-to-action
Answer questions

20. Part 4: Effective Presentation Techniques

21. Presentation Style 3 Elements Vocal Techniques
Loudness
Pitch
Pause
Deviations From the Standard for Emphasis

22. Presentation Style 3 Elements Body Language
Eye Contact, Gestures, Posture
Use of Space
Can Everyone See You?
Movement

23. Common Problems Verbal fillers Swaying, rocking, and pacing
“Um”, “uh”, “like”
Any unrelated word or phrase
Swaying, rocking, and pacing
Hands in pockets
Lip smacking
Failure to be audience-centered

24. 5 Presentation Tips
Smile
Breathe
Water
Notes
Finish On Or Under Time

25. Part 5: Creating Effective Visual Aids
Why need visuals?

26. Visual Aids Enhance Understanding Add Variety Support Claims
Lasting Impact

27. Visual Aids - Examples PowerPoint Slides Overhead Projector
Graphs/Charts
Pictures
Films/Video
Flip Charts
Sketches

28. Visual Aids Should… Supplement presentation Outline of main points
Serve audience’s needs, not speaker’s
Simple and clear

29. Part 6: The ‘Three’ Stage Process

30. The ‘Three’ Stage Process
Creation
Preparation
Presentation

31. Stage 1: Creation Tend to be overlooked by many but is crucial
Selecting a topic
Setting Clear Objectives & Specific Goals
Conducting Research
Audience Analysis
Creating an Outline

32. Stage 1: Creation Using Microsoft PowerPoint Inserting Content
Using Appropriate media
Prepare Additional Material
Confirmation Process

33. Stage 2: Preparation Rehearsals Sleep Dress for the Occasion
Arrive early

34. Stage 3: Presenting Effectively
At the beginning of the Presentation:
Introduce self, title, background (if necessary)
Setting the theme: Involve the Audience
Explain ground rules
Specify Agenda/Outline

35. Stage 3: Presenting Effectively
Use the PowerPoint slides as Guide
Involve the Audience
Start presentation on time
Have confidence
Eye Contact: Look at

36. Stage 3: Presenting Effectively
Body Movements: Gestures
Voice: Effective Pitch
Poise: Standing/ Sitting
Handling Questions
Reminders

37. Recap Follow the three stage process
Be clear about the purpose of your presentation
Rehearse well, maintain eye contact, be comfortable
Follow the PowerPoint creation tips & tricks
Provide appropriate amount of information in time allocated
Answer the questions confidently at the end of presentation