Goals of this Session:  Bulletin Board – who is using, why, where could we do more? This feature has been available since December 2010!  Web Forms – who is using, why, where could this lead?  Promoting EC as a super useful employee resource – what next?! Bulletin Board/WebForms

EC – Should not just be a casually used application – it should be your Admin Facebook with Staff!  It is critical that all user groups are online with EC? Focus and success: Support staff, Teaching, Maintenance, Casuals, Subs? We feel strongly that if you are not moving in this direction – something bad is going to happen!  How to get them there, how to keep them coming back  Don’t assume that the trades are not online! It is common for districts to assume custodians won’t be on … but statistics show differently!  MLAKE: Talk about your success with custodians – how you got them started, training, Work Orders, EC, Permits, …. GROWTH in the workplace that extends way past just work!  Use QRYEMSCON, EIS.556 to know who is currently using EC? Bulletin Board/WebForms

 EC uses ** Show our Take Two camtasia clips  eFolder – hire letters, certificates, evaluations, T4s, TD1s, term details, …  Leaves requests and access to absence records  Access to finance reimbursements & history of payments  Access to pay information, time worked, Timecard (new)  New Deduction/Benefit information tab  Access/edit demog related information.. Staff directory (how many of you still prepare this manually in print)!  Communication in bulletin board messaging  Online authorizations in web forms  Workshop facilitators and workshop registrations Bulletin Board/WebForms

EC & Benefits tab

 Are you and Payroll collectively working together on the EC thing or what are the roles in terms of:  Creating new users  Informing users about EC  Documentation, training to Employees  Who support the phone calls from Employees? Bulletin Board/WebForms

 Web Forms and Bulletin Board: Who is Using  BSD – 1 Web form, 20 BB  TMSD – 15 BB  PLPSD – 16 BB  MLAKE – 6 BB  WSD – 25+ BB  SEVEN – 16 BB, 4 Web forms  RETSD – 25 BB, 3 Web forms  Currently: what is your primary communication tool with staff? Bulletin Board/WebForms

 Bulletin Board PAY.325  More like face-book post something rather than  Directed to just the intended audience – not necessarily to everyone.. Just teachers, Just Phys Ed teachers … all kinds of selection flexibility!  Auto on/off for timeframe and be sensitive to not leaving it up there forever!  Use HTML to spruce it up  BOLD text  FONT text here  BREAK  HYPERLINK text Bulletin Board/WebForms

All new staff (NEWSTF) regarding orientation Anyone with CSB All next year Math teachers

Bulletin Board/WebForms

 Web Forms PAY.328  Looking for online approval/signature on forms rather than paper!  Directed to just the intended audience – not necessarily to everyone  Reporting and auto- based on response/lack of Bulletin Board/WebForms

Employee Connect Satisfaction Web Form (Sample) How do you feel about Employee Connect RESPONSE: Excellent, Satisfied, Not Satisfied EmployeeConnect was implemented with the intent to service you – our valued staff member. It’s goals: Provide admin/office related information to staff in a timely and secure fashion (eg: things like absence balances and details, T4, hire letters, PD certificate copies) Allow for staff to participate in their Profile (eg: update demographics and emergency contact info) Provide online opportunity to replace paper and approvals (register for workshops, request LOA) Enhance communications of pertinent information and only to pertinent employees (by position, skill). At the same time reduce s and sending paper to ‘mass’. Reduce paper, improve employee information security, reduce cost Provide single signon (no additional IDs or passwords) to rest of CIMS Connect applications We your employer are committed to enhancing and improving this service. We look forward to your response. If you have additional comments or suggestions please contact board office. Bulletin Board/WebForms

 Potential Enhancements  In Bulletin Board: Create a Title for the link and show that to click on rather than the link itself Bulletin Board/WebForms