SQAS 2011 – System changes Marc Twisk – SQAS Manager

1 Agenda 1)Use of Pre-Assessment Document 2)Number of man days for an assessment 3)Combined assessments 4)Intermediate assessments 5)Website

2 Agenda 1)Use of Pre-Assessment Document 2)Number of man days for an assessment 3)Combined assessments 4)Intermediate assessments 5)Website

3 SQAS 2011 PAD Pre-assessment document: - Identification of the company including the to be assessed activities -To be filled in by the company -Excel document -To be send to the assessor

4 SQAS 2011 PAD Pre-assessment document: -Link between information and number of mandays / applicable questions -To be included in the assessors package -PAD and Pre-notification 3 weeks before the assessment -Information to be checked by the assessor during the assessment -PAD is available on the website

PAD 5

SQAS PAD Consequences of an extended PAD : -More detailed scope will be defined -More selection data will be available -Only the applicable questions will be chosen -Extended planning for the assessed company -More preparation time for assessors -More preparation time for observers 6

7 Agenda 1)Use of Pre-Assessment Document 2)Number of man days for an assessment 3)Combined assessments 4)Intermediate assessments 5)Website

Number of mandays -Depending on the information on the PAD -Is displayed at the end of the PAD -Time needed to perform a decent assessment -Is a guidance for the assessed company, the assessor, the user and the evaluator. -The assessor shall be questioned if time used for assessment differs from the man day table. -Most assessments stay at 2 days -Always 1,5 – 2 - 2,5 – 3 – 3,5 - … days 8

Display in the PAD 9

10 Agenda 1)Use of Pre-Assessment Document 2)Number of man days for an assessment 3)Combined assessments 4)Intermediate assessments 5)Website

General rules -Normally the 5 km rule stays valid -Combining assessments are possible if : -Same BU assessed for different questionnaires (as before) -Subsidiaries/operating sites (as defined) are assessed in the same cycle (new) -An assessment cycle (from the first day of the assessment till the last operating site /element) : maximum 30 days 11

Operating sites We consider an entity as a operating site if : -They have the same management system as the mother company. -The follow-up of the management system is performed centrally (internal audits, management review, goals, improvement plan, … ). -HR and training is managed centrally -Selection and evaluation of subcontractors are done centrally. -Purchase of equipment is done centrally. 12

Example Mother company 3 days Operating site 1 1 day Operating site 2 1 day Operating site 3 1 day 13 Assesment time – 2 days

Combined assessments 14 A « zero » on a question at an operating site can influence the outcome of the total company assessment.

15 Agenda 1)Use of Pre-Assessment Document 2)Number of man days for an assessment 3)Combined assessments 4)Intermediate assessments 5)Website

Intermediate assessments -The upload of improvement plans and adding comments to each individual question will still be possible. -A company can ask for an intermediate assessment (or validation of improvements by same assessor) within the validity period of the original assessment (three years). -This assessment is done by the same assessor as the original assessment. 16

Intermediate assessments -The pre-notification and assessment process is the same as for a full assessment. (with adapted documents). -The assessed company decides what chapters of the questionnaire will be re-assessed. But the original report can be used as a « starting document ». -The time used for this interdmediate assessment depends upon the chapters to be re-assessed. 17

18 Agenda 1)Use of Pre-Assessment Document 2)Number of man days for an assessment 3)Combined assessments 4)Intermediate assessments 5)Website

19 Major Technology Upgrade Complete new design and look-and-feel Multi-lingual user interface (not only translated questionnaires) Personalized login (independent from module or user type) ‘Unicode’ database which fully supports foreign local characters (including languages like Russian etc.) Full support for all major web browsers ‘Google like’ search options No ‘cookie’, ‘domain switch’ or ‘frame’ problems anymore

20 SQAS Home page

21 List of Accredited Assessors

22 List of Assessed Companies

23 Search Assessment Reports

24 Pre-Assessment Document (PAD) As mentioned before the new assessments will be based on a Pre-Assessment Document (PAD). The PAD will be distributed as a ‘protected’ Microsoft Excel template (.XLT) to the assessed companies via a downloadable file posted on the SQAS website. The PAD will be available in multiple languages.

25 Download Pre-Assessment Document

26 Transition period ‘ Old' questionnaire reports must be submitted with the current SQAS Assessor software. ‘New' questionnaire reports must be submitted with the NEW Pre-Assessment Document and NEW SQAS Assessor software.

Transition period -System available as from 1 April Assessable questionnaires in English version available as from 1 April Other languages (German – French – Spanish – Italian – Dutch) as from 1 July During the transition period of three months both the old system and the new one can be used. -After 1 July 2011 only the new system is available. 27