1. DIGIT Directorate-General for Informatics DIGIT Directorate-General for Informatics EUSURVEY Creating online surveys 2013 - DIGIT EUSURVEY SUPPORT

2. DIGIT Directorate-General for Informatics 2 Content What is EUSurvey Overview How to access EUSurvey Security Elements of the survey o Sections o Questions o Matrix o Dependencies Translations 2

3. DIGIT Directorate-General for Informatics 3 Content Testing Publication of the survey Invitations Results analysis o Content view o Charts view o Statistical view Results publication Skins Links Support 3

4. DIGIT Directorate-General for Informatics 4 What is EUSurvey ? New version of IPM Commission's multilingual online survey management system Featuring all steps involved in a survey life cycle: o Creation o Test o Translation o Launch of the survey o Collection, analysis and publication of replies Used for public consultations, targeted or restricted stakeholder consultations, satisfaction surveys, event and conference registrations Is financed by the ISA Programme (http://ec.europa.eu/isa) and developed by DG DIGIThttp://ec.europa.eu/isa 4

5. DIGIT Directorate-General for Informatics 5 What is EUSurvey Accessible via ECAS authentication system Editor mode (Single or multiple choice, open question, matrix, table, text, media and other features) 24 linguistic versions of the same questionnaire and possibility to add any other language Ability to make changes after publication. Invitation module using own address book or EC departments (Section, Unit, Direction, DG or All EC staff) Results analysis (histograms, percentage-views, filters) Export (Microsoft office, Open Office or PDF format) … and many more 5

6. DIGIT Directorate-General for Informatics 6 Overview 6 Design Translate Analyze Publish Publish results Test Send invitations Address book EC Departments

7. DIGIT Directorate-General for Informatics 7 Access EUSurvey Two authentication mechanisms o EUSurvey authentication o ECAS (European Commission Authentication Service) 7

8. DIGIT Directorate-General for Informatics 8 Security Open o Unrestricted access to published survey (CAPTCHA option) Secured o Password protected (limitation of answers possible) Secured & anonymous o Secured, but no information other than question answers are saved for individual contributions 8

9. DIGIT Directorate-General for Informatics 9 Features http://ec.europa.eu/eusurvey/ 9

10. DIGIT Directorate-General for Informatics 10 Features Drag 'n' Drop functionality for survey creation 10

11. DIGIT Directorate-General for Informatics 11 Section Use sections and subsections to enhance survey structure 11

12. DIGIT Directorate-General for Informatics 12 Free Text question The participant has to type an answer (i.e. name, address or city) Options available for free text question 12

13. DIGIT Directorate-General for Informatics 13 Single Choice question One choice among the possible replies Mutually exclusive Include "Don't know", "Not applicable", or "Other" response whenever either of these is a logically possible answer Possible formats Radio buttonsSelect box 13

14. DIGIT Directorate-General for Informatics 14 Multiple Choice question Select several replies in a list Multiple number of choices "Select 3 reasons why …" or "you can tick more than one" or "select all that apply" Possible formats Check-boxesList box 14

15. DIGIT Directorate-General for Informatics 15 Numbers The participant has to type a number (For example: Age or street number) User can mention the unit and limit the number of decimal places allowed, as well as the minimum and maximum value 15

16. DIGIT Directorate-General for Informatics 16 Matrix Rate multiple related options on the same scale E.g. agreement scales, importance scales, ranking Usually 4- or 5-degrees scales 16

17. DIGIT Directorate-General for Informatics 17 Matrix Available options o Single-choice: one answer per option possible o Single-choice with interdependency of answers o Multiple-choice: several ratings possible per option 17

18. DIGIT Directorate-General for Informatics 18 Table Add spreadsheet elements to your survey 18

19. DIGIT Directorate-General for Informatics 19 Date Allow participants to enter a date The date may be limited between two values 19

20. DIGIT Directorate-General for Informatics 20 Text & Media This is not a question To insert a text box or image in your questionnaire 20

21. DIGIT Directorate-General for Informatics 21 Special File Upload o Participants can upload a file to their contribution File Download o Add a file to your survey for your participants to download Email Question o Format: peter@pan.com RegEx Question o Regular Expressions allow to check a text sequence for its structure (e.g. ID Card or bank account number) Gallery Question o Add an image gallery to your questionnaire 21

22. DIGIT Directorate-General for Informatics 22 Dependencies You can add dependent questions to your survey so that one or several questions (or sections) appear only if a specific response is selected 22

23. DIGIT Directorate-General for Informatics 23 Translations Use the online translation editing or export and import translations. XML format can be sent to DGT XLS or OSD file for internal translation 23

24. DIGIT Directorate-General for Informatics 24 Testing

25. DIGIT Directorate-General for Informatics 25 Publication of the survey Link: https://......../eusurvey/runner/shortname 25

26. DIGIT Directorate-General for Informatics 26 Send invitation Send Invitation from your Address Book or EC departments (Section, Unit, Direction, DG or All EC staff) 26

27. DIGIT Directorate-General for Informatics 27 Collect your contributions Intermediate saving during the filling of a survey available for Secured surveys No need for the user to stay online (No Session Time-Out) Draft and submitted answers are centrally stored 27

28. DIGIT Directorate-General for Informatics 28 Results analysis 3 different Views available on Survey Results o Content View o Charts View o Statistical View The results can be exported in Microsoft office format (Excel, word), PDF or Open office format 28

29. DIGIT Directorate-General for Informatics 29 Content View Display result Use filter feature Export content 29

30. DIGIT Directorate-General for Informatics 30 Charts View Filter and export 30

31. DIGIT Directorate-General for Informatics 31 Statistical View Filter and export 31

32. DIGIT Directorate-General for Informatics 32 Skins Allow to customize the appearance of your survey 32

33. DIGIT Directorate-General for Informatics 33 Links EUSurvey Application site: http://ec.europa.eu/eusurvey EUSurvey on MyIntracomm: https://myintracomm.ec.europa.eu/corp/digit/EN/serv_for_it_te ams/it_infra_tools/EUSurvey/Pages/index.aspx EUSurvey - information hub (in CIRCABC) https://circabc.europa.eu/w/browse/599f39d2-e0cc-4765-bfdc- c9917c931509 33

34. DIGIT Directorate-General for Informatics 34 Requesting Support E-mail your local service desk and ask to open a call for DIGIT EUSURVEY SUPPORT (digit-eusurvey-support@ec.europa.eu)digit-eusurvey-support@ec.europa.eu Include as much information as possible, as well as the title (or identifier) of your survey (if you already have one) 34

35. DIGIT Directorate-General for Informatics 35 Thank you! 35