1. The revised Periodic Reporting Questionnaires: general features Alessandra Borchi Policy and Statutory Meetings Section UNESCO World Heritage Centre Sub-Regional Workshop for World Heritage National Focal Points in Central, Eastern and South-Eastern Europe Tbilisi, Georgia, November 2012

2. The « three pillars » of the Periodic Reporting Exercise
Retrospective Statements of Outstanding Universal Value
Section I and Section II Questionnaires
Retrospective Inventory

3. Origins of the revised questionnaire
After the First Cycle of Periodic Reporting, a number of States Parties and the World Heritage Centre identified problems concerning the questionnaires
The World Heritage Committee requested in 2005 a simplification of the Questionnaire and appointed a Working Group to this purpose (Decision 30COM 11G)‏
The Working group drafted ( ) a revised questionnaire
The revised questionnaire was field-tested in 2008 (20 States Parties, 32 properties)‏
A final consolidated version of the questionnaire, including comments by States Parties participating in the field testing, was approved by the World Heritage Committee in 2008 (Decision 32COM 11E)‏

4. How the revised questionnaires solve the problems identified by States Parties in the old questionnaires
Request of data already available at the World Heritage Centre → pre-filling
Difficult access to the sources of information → pre-filling + links
Too narrative/descriptive information (time- consuming) → yes/no and multiple choice questions + shorter questionnaire

5. How the revised questionnaires solve the problems identified by the World Heritage Centre in the old questionnaires
Comparing results across regions → the same questionnaire
Difficult to retrieve data and elaborate statistics → electronic tool
Reliability of data → more qualitative than quantitative approach

6. The differences between Section I and Section II
Section I concerns the implementation of the World Heritage Convention at the national level, while Section II concerns each World Heritage property
Section I concerns all cultural and natural heritage (World Heritage or not), while Section II only concerns World Heritage properties
Section I is filled-in by the Focal Point, while Section II is filled-in by the site manager and then validated by the Focal Point, who submits it to the World Heritage Centre

7. The structure of Section I
Introduction
Inventories/lists/registers for cultural and natural heritage
Tentative List
Nominations
General Policy Development
Status of Services for Protection, Conservation and Presentation
Scientific and Technical Studies and Research
Financial Status and Human Resources
Training
International Cooperation
Education, Information and Awareness Building
Conclusions and Recommended Actions
Assessment of the Periodic Reporting Exercise

8. The structure of Section II
World Heritage Property Data
Statement of Outstanding Universal Value
Factors affecting the Property
Protection, Management and Monitoring of the Property
Summary and Conclusions
Conclusions of the Periodic Reporting Exercise

9. The components The status of the answer The Users’ Guide
The number of the question
The title of the question
The pre-filled information
The question and the answer
The disclaimer
The space for comments and updates

10. The types of questions: 1) check and up-date

11. The types of questions: 2) Yes/No

12. The types of questions: 3) Multiple choice

13. The types of questions: 4) Rating

14. The types of questions: 5) Percentages
N.B. Both cells have to be filled-in. Make sure that, if you write «100» in one of them, you write «0» in the other

15. The types of questions: 6) Open fields
Maximum 500 characters allowed!

16. The types of questions: 7) Assessment

17. The Factors’ Cycle 2) The summary table
3) The assessment of the current negative factors
1) The identification
4) The identification of management responses

18. The Management Needs’ Cycle
1) The identification
2) The choice (6 key management needs)
3) The identification of management responses

19. Technical features: 1) the language

20. Technical features 2) Print/Export

21. Technical features: 3) Navigation and «thermometer»

22. Technical features: 4) saving and answering at different times

23. Pre-filling: the process
The World Heritage Centre gathers baseline data in cooperation with the States Parties concerned ↓
The data gathered by the World Heritage Centre are used to pre-fill the Periodic Reporting questionnaires
Every cycle of Periodic Reporting, the State Party concerned checks the accuracy of those data and if needed updates them

24. Pre-filling: the methodology
The methodology of pre-filling is based upon the following principles:
Only information submitted officially by the State Party is used
‏The pre-filling is made on the basis of what is available at the World Heritage Centre, not necessarily of what exists at the national level
The pre-filling is made in English or French: the choice is based on the language of the State Party (Section I) and on the language of the Nomination file (Section II)
For the Section II, only data referring to the World Heritage property as inscribed are included
For the Section II, all documents mentioned in the questionnaire (map, Management plan, etc.) can be downloaded

25. Pre-filling: which sections?
Section I
Introduction
Tentative List
Nominations
General Policy Development
Section II
Property data
Statement of OUV
Protection and Management
International assistance

26. Pre-filling: the sources
World Heritage Centre database
Tentative Lists submitted by the States Parties
Nomination files
Questionnaires of the first cycle of Periodic Reporting
Management Plans
Maps

27. The exemption from the Suzhou-Cairns quota
The World Heritage Committee (…)
11. Decides that significant modifications to boundaries and changes to criteria (re- nominations) requested by States Parties as a follow-up to the Second Cycle of the Periodic Reporting Exercise will not fall within the limit of two nominations per State Party per year imposed by Paragraph 61 of the Operational Guidelines, while they will still fall within the overall limit of forty-five complete Nominations per year. This decision shall apply for the 1st February 2013 and 1st February 2014 deadlines for the Asia and the Pacific Region, after which time the normal limit established in Paragraph 61 will be resumed;
Decision 36 COM 10A

28. Frequently asked questions
What timeframe needs to be taken into account when answering?
Can the site manager submit the Section II to the World Heritage Centre by mistake?
Does the questionnaire need to be filled-in at 100% in order to be sent?
Is the electronic submission sufficient, or is a paper submission also needed?
In the case of transnational/transboundary properties, who answers the questionnaire?

29. Thank you for your
attention