ESS Update and Meeting Goals European Spallation Source (ESS) European Research Infrastructure Consortium (ERIC) High Level Advisory Group ESS Update and Meeting Goals CERN, July 15 James H. Yeck ESS CEO & Director General www.europeanspallationsource.se

Road to realizing the world’s leading facility for research using neutrons 2014 Construction work starts on the site 2009 Decision: ESS will be built in Lund 2025 ESS construction complete 2003 First European design effort of ESS completed 2012 ESS Design Update phase complete 2019 First neutrons on instruments 2023 ESS starts user program

ESS, Max IV and Science Village near Lund E22 Highway ESS Max IV Science Village

Funding is cash and in-kind deliverables Sweden and Denmark: 47,5% Construction 15-20% Operations Cash ~100% Partner Countries: 52,5% Construction 80-85% Operations IKC/Cash ~ 70% / 30%

ESS construction funding status Country Share (%) M Euro Sweden 35,0 645 Denmark 12,5 230 Germany 11,0 203 United Kingdom 10,0 184 France 8,0 147 Italy 6,0 111 Spain 5,0 92 Switzerland 3,5 65 Norway 2,5 46 Poland 2,0 37 Hungary 1,5 28 Czech Republic 0,3 5,5 Estonia 0,25 4,6 Netherlands, Lithuania, Latvia (to be confirmed @ ~3%) Total 97,55 1,798

ESS In-kind Goals Construction cost: € 1,84 Billion In-kind: € 750 Million € 509 M € 350 M 75% 65% € 155 M € 71 M 65% 59% ICS Target NSS Accelerator

Preparing the ESS project Deliver on the Technical Design Report performance and Steering Committee commitments 5 MW accelerator capability Construction cost of 1,843 B€ Operations cost target of 140 M€ 22 “public” instruments Start w/ unconstrained resources (technically limited schedule) and develop credible project execution plans Comprehensive review of project baseline and execution plans Secure funding and resources and align schedules with the available resources

Swedish Environmental Court Verdict on June 12 Top-Level ESS Project Schedule 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Start Of Construction End Of Construction ESS Program Construction Swedish Environmental Court Verdict on June 12 Permission to Start Construction! Design Ground Break Building First installations (of Machine Systems) Installing First Neutrons 1st Call for User Proposals Commissioning Machine 2.0 GeV Concluding Initial Operation Conventional Facilities Design Licensing Preliminary Design Acccelerator Bldngs Detailed Design Accelerator Bldngs Construction Earth Works Accelerator, Target, Aux, Office, Lab & Instr Bldngs* G01 Linac Tunnel G02 Klystron Bldng Cryo Kompressor Bldng Commissioning Design & Prototyping Accelerator Procurement Medium Beta Fabrication Spoke Series Procurement High Beta Fabrication Installation 570 MeV Installed for 2.0 GeV Installation Phase 1 Commissioning Installation Phase 2 Target Design Procurement Installation Commissioning Concept Devlopment Neutron Scattering Systems Instrument Selection - Decision Design Construction 3 Instruments ready for Comm. 16 Instr Innstr 16 – Constr & Inst. Innstr 16 – Cold Comm. Commissioning Integrated Control Systems Design Development Commissioning CS Network Operational

Commitment to 22 instruments 1st Call for User Proposals Regular Call for User Proposals Start of Instrument Construction 1st Neutrons ….. Construction Budget 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 3 6 5 4 2 1 9 11 15 17 19 22 Initial Operations Budget Steady-Sate Budget Plans for Instruments (1-22) # 1-16 Engineering Design Construction of Instruments # 17-22 Engineering Design Construction of Instruments Expected Instruments in hot commissioning Expected Instruments in Initial Science Programme Expected Instruments in Science Programme Scheduled Neutron Production On Off

Initial Operations planning & budget Status of activity and resource planning for transition to operations

Site preparations and earth moving underway

ESS organization

ESS transition from ESS AB to an ERIC European Spallation Source Council ESS member countries will submit application this summer to establish a European Research Infrastructure Consortium (ERIC) for ESS. ERIC will be in place in early 2015.

Review Charge (1st Annual Review Nov 2013)  A Performance Measurement Baseline (PMB) is an integrated work plan made up of a sequence of activities which cover the complete scope, cost and schedule of a project.  Once the PMB established and approved, the PMB can be used to evaluate actual cost and schedule performance to determine whether the project is meeting its planned scope, cost and schedule objectives.

Review Charge 1 2 3 4 5 6 7 7. Are the plans for host laboratory support functions (HR, IT, Legal, Finance, etc.) adequate to support the construction project? No, the new ERIC framework might solve some of the problems. HR contracts for visitors and in-kind personnel need particular attention. Procurement office and procurement procedures might require more attention. Already in 2014 ~160M will be going to procurement. An internal audit organization is necessary 1 slide of ~60 from November 2013 Annual Project Review Closeout

1 slide of ~60 from May 2014 Progress Assessment subcommitte 7 Evaluate the ESS response to the recommendations from the 1st Annual Project Review held in November 2013 Purchasing rules & transition to ERIC The ERIC will have new purchasing rules, and the StC has set up a committee to address this Very good progress However, a committee from the StC needs to inform itself to build an understanding of what is needed to maximally facilitate procurement through ESS for laboratories providing deliverables The ERIC may be an opportunity wrt labour law issues, by establishing staff regulations. This may be easier to negotiate with unions for an ERIC than as exceptions for an AB In general for the ERIC transition ESS may need an elaborate process for the transition including an advisory body as a sounding board for the management in this process

Experience from other projects: A few ingredients to success Facility must be a priority of the science community! Funding agency commitments and strong host role Collaboration leadership enables success of others Establish realistic goals – “Experience over hope” Credibility through openness with transparency Collective ownership of problems & solutions Populate the organization with experience NSLS II

Meeting goals Support ESS objectives to pursue the highest quality research at the lowest possible cost, providing maximum benefits to ESS member states: Engage the best people through direct hires, segundments to Lund, or engagement on member in-kind contributions Realize low cost for FTE’s, hardware, services, and energy Enable free flow of ideas and intellectual property Ensure that the ERIC formed for the European Spallation Source meets the objectives of the organization Evaluate the legal framework and the organization’s implementation plans and provide advice and recommendations

General organizational goals Organization is open to all ESS members including non-EU members, e.g., possibility to easily employ staff from all countries in the world Equal conditions (pension, tax, social security, etc.) for staff employed in Lund (SE) and data and software center in Copenhagen (DK), including flexibility to work in both places Staff and procurement rules benefit all member countries ERIC legal framework provides long-term stability and achieves many benefits of an international treaty organization VAT exoneration, exempt from duties, excise taxes, income tax for foreign employees, energy taxes (Swedish bid offer)

High level advisory group deliverables Openly share experience and advice Provide specific recommendations Short report summarizing meeting results