Title of Presentation VPK Readiness Rate Process for the VPK Readiness Rates November 2013

Title of Presentation Each year the state calculates the VPK Readiness Rates in accordance with statute and rule, Section F.S. and Rule 6A F.A.C. The VPK Readiness Rates represent the percentage of children that are included in a VPK providers readiness rates that score “Ready” for kindergarten on both ECHOS and FAIR. 2 Overview

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Title of Presentation Early to Mid December- the Florida Office of Early Learning will mail each provider an official letter notifying them of their provider ID and the default password. Upon receipt of the letter each provider should login to the Readiness Rate Website to update all contact information as needed. 4 Annual Events

Initial Log-in page 5

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The target date for the release of the Preliminary VPK Readiness rates is December 18, 2013 The release of the preliminary rates marks the beginning of the verification and dispute process. The verification and dispute process will end on January 31, Annual Events continued…

Title of Presentation Review preliminary Readiness Rates Review hours associated with each child Review match status of each child File dispute for inaccuracies in the following:  Number of children served or meeting substantial completion  Number of children screened on any measure  Number of children in the calculation  Change of ownership not accounted for in readiness rates additional information may be found at the FAQs on the VPK Readiness Rate website. 8 Verification and Dispute Process

The following contains a list of frequently asked questions and answers. VPK Provider Kindergarten Readiness Rate Web site Provider Verification of Children Served and Dispute Process VPK Provider Kindergarten Readiness Rate Florida Kindergarten Readiness Screener (FLKRS) Low Performing Providers Improvement Process Needs Assessment Environmental Assessment Target Areas for Improvement Readiness Rate Dispute Process 9 FAQ

Child Verification Screen 10

Child Verification Screen 11

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Title of Presentation Verification and dispute period will end on January 31, Coalition approval period follows  Coalitions must approve all attendance changes  Coalitions must approve the removal or addition of any children Coalition review period is approximately 7 days. 13 Annual Events continued…

Title of Presentation Release of the final VPK Readiness Rates- Target date is February 28, 2014 Minimum Readiness rate is 70 Providers with a readiness rate below 70 are considered to be on probation and must follow the requirements of a provider on probation according to rules 6M and 6M F.A.C. 14 Annual Events Continued…

Title of Presentation Each provider on probation will be mailed an official notification letter stating their probationary status and describing the steps required of probation. The letter will be mailed to the providers physical address. Failure to receive letter does not absolve provider of the responsibilities of probation. 15 Annual Events Continued…

Title of Presentation Must acknowledge the probationary status within 21 days of the release of the final VPK Readiness Rates. Acknowledgement is performed on the Readiness Rate site once provider is logged in. Acknowledgement is recorded on the website and may be printed out for the provider’s records 16 Providers on Probation

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Title of Presentation Providers on probation must submit a provider improvement plan Improvement plan is submitted on the VPK Readiness Rate website Plan must be approved by the early Learning coalition 18 Provider Improvement Plan

Title of Presentation Each provider will be notified by letter if a Good Cause Exemption if needed for that program. Failure to receive the letter does not absolve provider of responsibilities. Providers with three or more consecutive probationary VPK Readiness Rates must apply for and receive a Good Cause Exemption in order to be eligible to receive VPK funding. Good Cause Exemption Applications are due within 14 days of the Acknowledgment. The Office of Early Learning will provide technical assistance on the process. 19 VPK Good Cause Exemption

Title of Presentation Questions Contact info:

Title of Presentation Mid December Official letter with Provider ID and default password. Release of Preliminary Rate- December End of Verification and Dispute process- January 31, 2014 Target Date for Release of Final Rate- February days to acknowledge probationary status 21 Timeline