2. ANNUAL MEASURABLE ACHIEVEMENT OBJECTIVES (AMAO) North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

3. AMAO Updates Final Run and delivery 9/11 Results are being loaded to PS 2014-15 Targets – AMAO 1 = 59.1 Progress – AMAO 2 = 14.6 Proficiency AMAO 3 return, preliminary report mid- October

4. TITLE III: OCTOBER 1 HEADCOUNT OVERVIEW North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

5. Purpose In accordance with SL 2003-284, Section 7.15(b), the Department of Public Instruction is required to prepare a headcount of all limited English proficient (LEP) students and report it to the Joint Legislative Education Oversight Committee by December 1 of each year. – State funds – Federal funds

6. Additional Reporting State and Federal Reporting – Consolidated State Performance Report (CSPR) – Education Data Exchange Network (EDEN) – Longitudinal Data Warehouse (CEDARS) Spring ACCESS assessment ordering – Pre-ID labels Program Monitoring

7. Count Calculation Criteria LEP Status = ‘Current’ Registration date <= 10/1 Withdrawal date >10/1 or is Null Aggregate Counts are determined by student records in PowerSchool. – Counts page is modified by refresh of calculations – Records must exist for the student to be counted Counts cannot be added/updated by user – Aggregates on: PK, K13 active and withdrawn Private Schools

8. Validating and Approving Counts

9. Pre-K and Private Schools Private School students me be in PowerSchool Pre-K students not served in a traditional reporting school (School number above 300) Enroll them in the LEP School (LEP, 293) – LEP students enrolled in other program schools (290 – 299) do not need to be cross-enrolled Create the LEP record through manual entry

10. LEP Data Entry

11. Out of School Students

12. Important Dates to Remember Headcount Window 10/2/15 – 10/23/15 No tier verification is needed if participating in ACCESS 2.0

13. DATA MANAGEMENT AND REPORTING North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

14. Home Language Information

15. LEP Status

16. PowerSchool LEP Status selection HTML Tags – lep_status in (1,2,3) – lep_status =3 1 = Never, 2 = Exited, 3 = Current

17. Accommodations

18. Accommodations Quick Reference Document http://www.nc- sis.org/Documents/student_info/NC_Customizations- Accommodations.pdf. http://www.nc- sis.org/Documents/student_info/NC_Customizations- Accommodations.pdf A webinar is scheduled for October 15, 2015 from 8:30 – 10:30.

19. Senate Bill 815 Ensuring Privacy of Student Records – Personally identifiable student data. – Student data that: – Includes, but is not limited to, the following: Student name. Name of the student's parent or other family members. Address of the student or student's family. Personal identifier, such as the student's Social Security number or unique student identifier. Other indirect identifiers, such as the student's date of birth, place of birth, and mother's maiden name. Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. Information requested by a person who the Department of Public Instruction or local school administrative unit reasonably believes knows the identity of the student to whom the education record relates.

20. PD Survey Collection is in PS Must be completed prior to End of Year (EOY) Expanded CSPR Reporting – School Level information will now be submitted with state and district data

21. DATA TIMELINE North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

22. Timeline August – Data Correction Window for ACCESS 2015 – W-APT administrations September – W-APT administrations October – October Headcount November – Finalize Rosters for Pre-ID file December – Pre ID file January – ACCESS Administration training February – ACCESS testing – Immigrant Headcount March – ACCESS test window closes March 13 April – Demographic Data Validation May/June – ACCESS scores – EOY – LEPPD Survey

23. Record Change Request (RCR) Form http://eldnces.ncdpi.wikispaces.net/LEP+Coordinators – PowerSchool Record Change Request (RCR) for LEP, W-APT, and Immigrant Information

24. Record Change Requests Be sure to submit complete documentation – In most cases, the original HLS RCRs should not be submitted to change demographic information Reminders: – RCRs should be saved as a (.doc) or (.docx) – Password Convention is LEP, all uppercase, and the LEA # (e.g., LEP010)

25. PowerSchool Updates Production this Weekend – NC LEP Administration – Loads 2014-15 AMAO Data from CFDC – Updated LEP status to active when new records are created

26. PowerSchool Updates Tickets Logged – W-APT Rollover Pre-K  Kindergarten – LEP Record – WAPT Classification – Duplicates records generated in LEP – W-APT Calculations of Writing PL – Overnight function

27. Questions

28. Thank you for all you do!