Safety Schemes in Procurement Name Of Presenter Date of Presentation

Aim of the presentation To give an understanding of what SSIP is, what it does and how it works To seek your support or endorsement for the aims and objectives of SSIP Provide the opportunity to ask questions about SSIP

Background Important we reduce/remove duplication because: It was getting worse, not better More bidders, bidding for less work Buyers becoming aware of their responsibilities Suppliers accumulating several 3rd party health & safety accreditations Suppliers becoming increasingly frustrated with the proliferation of pre-qualification schemes PQQs seen or used as a barrier to SMEs

Background Government are aware of the problem: HM Treasury – Glover Report – November 2008 Accelerating the SME economic engine DWP – Donaghy Report – July 2009 One death is too many Donaghy Report – Recommendation 8 There should be standard agreed bench-marks to test against the myriad of pre-qualification schemes Suppliers should not have to acquire a host of pre-qualifications The Government should take the lead on this as a major client in public procurement

Background Government is taking action: Government response to the Donaghy report (Recommendation 8) in March 2010 Changes already made to the CDM Regulations simplified competence assessment and discourages unnecessary bureaucracy HSE has worked with SSIP to ensure accreditation requirements are consistent with the stage 1 core competence criteria DWP - The Löfstedt Review – November 2011

Background The result: SSIP - a solution demonstrating the industry is working together PAS A publically available specification published in October 2010 – revision published April 2013, providing PQQ standardisation. Mandated for use in central Government construction procurement since December 2010

What is SSIP? SSIP is not another health & safety pre-qualification scheme An umbrella organisation established to facilitate recognition between health and safety pre- qualification schemes (wherever it is practicable to do so)

What is a scheme? Any organisation who undertakes a health & safety competence assessment using the benchmark standard (CDM 2007 core criteria stage 1 or the Health & Safety Module of PAS 91)

The aims of SSIP To encourage and facilitate recognition amongst pre- qualification schemes To encourage buyers to recognise SSIP as an acceptable industry standard To help buyers and suppliers to achieve value for money through avoidance of unnecessary duplication or differing requirements To provide confidence in stage 1 competence assessments through a consistent, reliable, and quality-controlled standard of vetting

Benefits of SSIP Buyers Confidence a supplier has been assessed to the core criteria standard More choice of suppliers Suppliers Fewer duplicate questionnaires saving time and money Company listed in the SSIP Portal

What is assessed? CDM core criteria stage 1 only. Stage 2 is the buyers responsibility. Arrangements for mutual recognition under SSIP relate only to health and safety competence SSIP members understand that buyers may have a duty to determine a broader range of criteria than those established by CDM 2007 e.g. waste management

SSIP membership requirements Agree to an annual independent audit Hold a current accredited registration to ISO 9001 with a UKAS accredited certifying body (or ISO accreditation as appropriate in the case of certification bodies conducting assessments to OHSAS 18001) Use competent assessors (IRCA trained) that have additional important soft skills Assess to the benchmark standard Submit details of assessed suppliers into the SSIP Portal within three months of joining Operate in accordance with the SSIP Terms of Reference

SSIP membership fees Number of Registered MembersAnnual Fee Less than 500£1, – 1,000£2,000 1,001 – 2,500£3,000 2,501 – 5,000£4,000 5,001 – 10,000£5,000 10,001 & above£6,000 Affiliate Member£1,000 Co-opted memberFree

SSIP Registered Members

SSIP Affiliate Members SSIP Co-opted Members

Scheme Recognition Mutual recognition As far as health and safety is concerned, if a supplier has been successfully accredited by one SSIP member, then that accreditation is recognised by the others One way recognition Information is accepted from other SSIP members but not reciprocated All schemes recognise OHSAS from an SSIP member certification body but this cannot be reciprocated

Scheme Recognition BSI NQA LRQA etc One way Non-CB Members Constructionline Mutual Recognition One way

SSIP Structure ChairVice Chair Forum Management Group – 3 Meetings per year 4 founder registered members + 5 elected registered members + 5 affiliate members + the HSE + SSIP past Chair Full Forum – 3 Meetings per year All members Business Planning Working Group Common Database Working Group Standards Working Group

The SSIP Portal Centralised verification database listing the details of more than 30,000 contractors which have been assessed by SSIP members Verify that a contractors holds a current health and safety certification from an SSIP member scheme Major step forward in terms of reducing the time, effort and duplication associated with qualification £100 per annum to search the portal

The Future Producing a matrix clarifying the mutual recognition agreements Encourage wider membership, especially in-house schemes Promote SSIP to buyers and suppliers Embrace trade association schemes Move SSIP to a company limited by guarantee (not for profit) Drive down costs by reducing bureaucracy Progress to independently accredited assessors (IRCA)

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