Beyond the Computer Basics Working with applications, files and folders Last Updated: March 2008

2 Lesson Plan Lesson 1 – Applications (Programs) –Description and examples –Where to find them –Exercises Lesson 2 – Saving/Organizing Files –Creating Folders –Storage devices –Moving and organizing files Lesson 3 – Editing, saving, deleting –Editing, saving, printing –Deleting files and the “Recycle Bin”

3 Lesson 1 - Applications Lesson 1 – Applications (Programs) –What “Applications” are & examples –How to start (launch) Applications –Exercise: Using the “Microsoft Word” application to create and save a file

4 Lesson 1: Applications Applications (programs) – Allow you to create, view and edit files. Different applications create different kinds of files. ApplicationType of File WordDocuments (e.g. letter, resume) ExcelSpreadsheets (e.g. calculating monthly expenses) PowerPointPresentations (like this one) PhotoshopPictures

5 Lesson 1: Applications Four ways to “launch” applications: 1. Double clicking on desktop application icons 2. Single clicking on icons on the bottom task bar 3. From the Start menu 4. Double click on a file that you have created in that application

6 Lesson 1: Applications 1. Launching Applications from Desktop icons Double Click

7 Lesson 1: Applications 2. Launching Applications from the Task Bar (bottom of desktop) Single Click

8 Lesson 1: Applications 3. Launching Applications from the Start Menu Single click

9 Lesson 1: Applications Exercise 1: Using Word to Create a File 1.Launch the Microsoft Word application. 2.Start Typing “My name is…” 3.From the Menu bar, click on “File” and then “Save as” 4.In the Save in box, click the small arrow & choose Desktop 5.In the file name box, erase the suggested file name and type your name. 6.Click the Save button. 7.Close MS Word. 8.Find your file on the desktop

10 Lesson 1: Applications Lesson 1: Summary Questions 1.What can I use to create files? (examples?) An application/program (e.g. word, excel, powerpoint) 2. Where can I go to find and launch the applications/programs on my computer? Desktop icons, bottom task bar or start menu (or double click on a file created in that application)

11 Lesson 2: Storing and Organizing Files Lesson 2 – Storing and Organizing Files –Folders –Introducing storage devices –Finding your files –Exercise: Using Folders –Exercise: Moving and Copying Files

12 Lesson 2: Storing and Organizing Files Folder PDF File Word File Image File

13 Lesson 2: Storing and Organizing Files Exercise 2: Creating Folders 1.Right click on a blue part of the desktop (away from icons) 2.Select “New” from the menu and then “Folder” 3.Find your “New Folder” on the desktop 4.Right click on your folder, select “Rename” and the type in a new name (e.g. your name) 5.Drag your word file into your folder 6.Double click on your folder to see the file inside Now try these steps again on your own to create another folder inside this folder

14 Lesson 2: Storing and Organizing Files Storage Devices Hard Drive CD / DVD Memory stick, USB Key, Thumb Drive … Floppy Disc

15 Lesson 2: Storing and Organizing Files CD/DVD Drive Floppy Drive USB Ports Hard Drive (inside)

16 Lesson 2: Storing and Organizing Files How to See the Files on Your Computer’s Storage Devices Double Click

17 Lesson 2: Storing and Organizing Files Exercise 3: Copying a File 1.Insert a portable storage device (CD or Floppy Disc) 2.Double click on the “My Computer” desktop icon 3.In the “My Computer” window, double click on the appropriate storage device 4.Click on “Edit” and then “Copy” (or right click and “Copy”) 5.Use the drop-down menu (to the right of the address box) to navigate to the desktop 6.Double click on your folder 7.Click on “Edit” and then “Paste” (or right click and “Paste”) Now follow these steps again on your own to copy one more file from the CD/Floppy disc to your folder on the desktop

18 Lesson 2: Storing and Organizing Files Lesson 2: Summary Questions 1. What can I use to organize my files? Folders 2. Where can I store (save) my files? (examples?) On storage devices, e.g. Hard Drive, Memory Stick, DVD 3.How can I move/copy my files? Using the “My Computer” window

19 Lesson 3: Editing, Saving and Deleting Files Lesson 3 – Editing, Saving and Deleting Files –Editing and Saving Files –Deleting Files –The “Recycle Bin”

20 Lesson 3: Editing, Saving and Deleting Files Exercise 4: Accessing and Editing a Saved File 1.Double click “My Computer” icon from the desktop. 2.Navigate to the storage device where the file was saved. 3.Double click the file to open it. 4.The file will open in the application which was used to create it (e.g. Microsoft Word). 5.Edit the file (i.e. change something) 6.Save the file 7.Close the Word application (Either using the “File” menu to “Exit” or by clicking on the “X” at the top of the window.

21 Lesson 3: Editing, Saving and Deleting Files Why Delete Files? All saved files and documents take up storage space. Deleting documents is an efficient way of managing files that are no longer needed. Freed storage space may make your computer work more efficiently.

22 Lesson 3: Editing, Saving and Deleting Files Exercise 5 : Deleting a File 1.Double click the “My Computer” icon from the desktop. 2.Navigate to the appropriate storage device. 3.Single click the file with your name to highlight it. 4.From the menu bar, choose “File” > “Delete”. 5.A Confirm File Delete dialog box will appear. Choose “Yes”. 6.The file will be sent to the Recycle Bin.

23 Lesson 3: Editing, Saving and Deleting Files What is the Recycle Bin? –It’s a lot like a real trash can or recycling bin. –If you throw something in it by mistake, you can always retrieve it again. –This is called “restoring” the deleted file. =

24 Lesson 3: Editing, Saving and Deleting Files Exercise 6: Restoring a Deleted File 1.Double click on the recycle bin icon on the desktop 2.Double click on the file you wish to restore 3.In the box that pops up, click on the “Restore” button 4.Check that the file is back where it was before you deleted it.

25 Lesson 3: Editing, Saving and Deleting Files Lesson 3: Summary Questions 1. How can I free up space on my storage devices? By deleting files 2. Where can I go to find and “restore” a file I deleted by mistake? The recycle bin

26 Conclusion Handouts Upcoming training programs Library resources Program evaluation forms Any questions?