Collaboration Portal Pilot Project Peter Clare Senior Project Manager Benjamin Cowell Community Facilitator Kate Harrington Information Management Project Manager NSW Government Chief Information Office
Scope CIO Executive Council endorsed project to “..test collaboration in a controlled environment and provide feedback on deploying collaboration tools across agencies” Pilot project running from May to December 2009 Pilot utilising Microsoft SharePoint software, supported by NSW BusinessLink Review points in July and December 2009
Drivers Integration across government Consistent collaboration and sharing practices Retain knowledge in the sector Understand what information exists, who has it and how to get it Agreed, systematic ways of handling information Improved procurement practices
Pilot Communities Guardianship Services Domain Enterprise Architecture Collaborative Government Services Program Board Housing (BusinessLink) Information Asset Management Systems (IAMS) Information Management (IM)
KM for IM – the story so far & lessons learnt
IAMS Community of Practice Why we want one What we have Where we are heading Who’s on board How GCIO supports the Community When it is available Implementing, maintaining, enhancing and extending IAMS represents 84% of TCO Capturing and sharing knowledge of projects, vendors, usage can achieve savings Do one project many times Demand aggregation opportunities Document library Blogs Discussion lists Calendars Task lists Wiki Announcements Links And more… Setting direction the portal – terms of reference Review point in July 09 – functionality Recruitment drive – now! Core KRC Leadership Team: State Records RTA ServiceFirst NSW Fire Brigades Commerce Corrective Services GCIO Lands Legal Aid Software and infrastructure project management IAMS site support Knowledge management support
IAMS Community of Practice – a preview
IM Community Home Page Summarises major portal content “One-stop shop”
Discussion Board Area to discuss IM practice Topics developed from workshops Community can create new topics
Community Blog News and events All community members can post to the blog
Successes and Lessons wiki Success stories Failure stories (“Lessons”, for the failure- allergic) Very basic wiki functionality
Events Calendar Community- maintained events calendar Includes discussion areas connected to the topic to “pre- meet”
Other features Research material on topics Surveys Document repositories
Your input Join the pilot – fill out the access request form outside Shape development Share experience
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