1. Networks ∙ Services ∙ People www.geant.org John DYER TF-MSP Video Conference Community Procurement Support Building on the SPOT-ON Proposal Smart Procurement, Ordering and Tendering fOr NRENs Monday 18 May 2015 Secretary of TF-MSP GÉANT Amsterdam

2. Networks ∙ Services ∙ People www.geant.org 2 The NRENs Two Dimensions Extending NRENs Roles & Responsibilities Leverage Aggregation of Demand

3. Networks ∙ Services ∙ People www.geant.org Proposal submitted to call FP7 coordination and support actions COH-2012-PROCURERS Support to trans-national networks of procurers Call closed 5 January 2012 Consortium of 5 community organisations including TERENA Background Procurement is significant & growing function in NRENS Includes brokerage Cloud services; Hosting; Mobile Services; Software... 40 NRENs repeating the process Efficiency Cost saving by demand aggregation – leverage Sharing of Expertise Centralisation 3 SPOT-ON Proposal Highlights Smart Procurement, Ordering and Tendering fOr NRENs TF-MSP Feb 2012

4. Networks ∙ Services ∙ People www.geant.org Operational Platform to support R&E procurement in Europe Promote Collaboration, optimise resource usage and deliver value Create a connected European R&E procurement community through a portal Establish & share Best Practice Leverage Specialist Resources and share in an effective manner Engage with the Market in a consistent and strategic manner to achieve the best and most innovative solutions for our community Disseminate results to other sectors e.g. Healthcare, other Public Services 4 SPOT-ON Objectives Smart Procurement, Ordering and Tendering fOr NRENs

5. Networks ∙ Services ∙ People www.geant.org Proposed as a three year project Y1 (Setup) Gather information, Community Building, Platform Launch Y2 Analysis of information, solving problems, launch repository of cases Y3 Implementing Solutions (procurements) and Dissemination. Work Packages WP0 Project Management WP1 Best Practices WP2 Internet Exchange Platform WP3 Commercial & Legal Repository WP4 Collaboration Expansion 5 SPOT-ON Work Programme Smart Procurement, Ordering and Tendering fOr NRENs

6. Networks ∙ Services ∙ People www.geant.org Work Items Define Procurement Categories Short Market Analysis per Category Establish “Best Practice” documents per category Ensuring future ICT procurement meets Green Sustainability criteria Annual IT Procurement workshop and training Deliverables Best Practice Templates and Documents (M12) Annual workshop of NREN IT-Procurers (M10, 22, 34) Green Procurement Strategy (M22) 6 Best Practice

7. Networks ∙ Services ∙ People www.geant.org Work Items Website creation, content gathering, publishing & maintenance Collaboration Exchange Platform (wiki) public and protected areas Dedicated Email Distribution lists Executive Newsletter on Procurement for NREN Management Workshops Deliverables Dedicated Website (M3) Dedicated Federated Wiki space (M4) Executive Newsletter - twice per year (start M4) Procurement Workshops – twice per year (start M4) 7 Internet Exchange Platform

8. Networks ∙ Services ∙ People www.geant.org Objectives Provide consolidated picture of the legal & commercial issues that the NREN community are facing drive fast and effective knowledge sharing and solutions. Maintain accurate Contacts, Framework/Agreements & Issues List for quick search facility in portal (IEP). Provide relevant reference material to assist in knowledge sharing and solution development. Enable the NRENs and their R&E communities to collaborate and resolve legal issues that relate to their projects & countries jurisdiction. 8 Commercial & Legal Repository

9. Networks ∙ Services ∙ People www.geant.org Work Plan Establish membership of working Group & contribute to detailed plan Training on Wiki Tool & Definition, Development of Issues Registry Portal gathering; Issues-, Contacts- and Agreements Registries.... Review of related information & research of each participating NREN Design and build a survey for replication over three years to measure progress Maintain Framework & Commercial Agreements Repository Community Survey – Legal & Commercial Issues Maintain NREN & Vendor Contact Repository 9 Commercial & Legal Repository

10. Networks ∙ Services ∙ People www.geant.org Expansion invite other NRENs to participate - pointing out the benefits of a cooperative approach towards procurement. Benchmarking Using web-questionnaires, interviews and workshops all procurement officers will be asked to evaluate the project annually. Key users and CFOs will be interviewed more in-depth using video conferences or face-to-face meetings (mostly) at existing NREN conferences Dissemination Use all Communications and PR channels to promote the work of the project and recruit more usage and support 10 Expansion, Consolidation & Dissemination

11. Networks ∙ Services ∙ People www.geant.org 11 Summary There are obvious benefits to joint/aggregated procurement SPOT-ON partners have provided a framework of what need to be done Concrete Progress & Achievements Needed!

12. Networks ∙ Services ∙ People www.geant.org Networks ∙ Services ∙ People www.geant.org 12 john.dyer@geant.org Questions 1. Do you believe in the value of this activity ? 2. Do you believe your NREN will support such an activity ? 3. Will your NREN contribute effort/resources ?