Google Confidential and Proprietary Google Calendar, Presentations, Templates and Importing

Whatisit? Link to Google Docs in Plain English video Link to new google docs video

What are Google tools? What are Google tools? The implementation of Google tools in meaningful ways in your classrooms will increase efficiency, collaboration and engagement The implementation of Google tools in meaningful ways in your classrooms will increase efficiency, collaboration and engagement

Google Apps For Education

GAFE (GAFE)

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Link to video

Landing Page:

Revised AUP There is a draft letter for parents as well.

Vs.

You have 2 GAFE Accounts Private Public

Public vs. Private Your Private GAFE account is appropriate for:  School calendars  Class calendars It may be shared with anyone within the HCPSS, but NOT outside of the HCPSS. Your Public GAFE account is appropriate for: Parent or community calendarsParent or community calendars Class calendarsClass calendars It may be shared with anyone within the HCPSS or outside the HCPSS

Private or Public? Private: Anything shared with students or staff is on Private side. Students do not have access to Public side. Indicated by.org url ( Public: Websites to be viewed by public or documents to be shared by people not in HCPSS either as a student or staff member should be created in Public side. Indicated by.me url (

Can only share items with other HCPSS staff and studentsCan only share items with other HCPSS staff and students ONLY Forms can be shared outsideONLY Forms can be shared outside

Administrative documentsAdministrative documents Teacher planningTeacher planning Student workStudent work AppropriateFor…

Can be shared outside HCPSSCan be shared outside HCPSS If created in Public side, CANNOT be shared to Private sideIf created in Public side, CANNOT be shared to Private side

Community calendarsCommunity calendars Team or school websitesTeam or school websites AppropriateFor…

Benefits for Teachers Share files with staff and students. Share files with staff and students. Access files from any Internet based computer. Access files from any Internet based computer. Track student work. Track student work. Create public websites for community. Create public websites for community. Create private websites for students only. Create private websites for students only. Create online surveys. Create online surveys. Create contact lists. Create contact lists. Work anytime, anyplace with Internet access. Work anytime, anyplace with Internet access.

Benefits for Students Create documents, spreadsheets, and presentations. Create documents, spreadsheets, and presentations. Create websites. Create websites. Keep student work Private. Keep student work Private. Share files with teachers and other students. Share files with teachers and other students. Work anytime, anyplace with Internet access. Work anytime, anyplace with Internet access. Eliminate the excuse, "The dog ate my homework!" Eliminate the excuse, "The dog ate my homework!"

You have 2 GAFE Accounts You can only be signed in to 1 account at 1 time

BestPractices

If you ever use your personal account at school, use 2 web browsers (1 for each account)

……….....Firefo x ………......Safari ………….Chrom e

GAFE Resources  GAFE Resource Site ut-google-apps ut-google-apps  CLC GAFE Conference Technology Systems>Google Apps for Education > Add to Desktop Technology Systems>Google Apps for Education > Add to Desktop  School-Based PD  BBMS Tech Wiki BBMS Tech Wiki  Google Help

Logging In BE SURE TO SIGN OUT OF ALL OTHER GOOGLE ACCOUNTS FIRST!! Go to Choose Private for use with students and staff. Choose Public if you are sharing out with the community (such as a website for parents, etc.) Enter your Active Directory username and password.

Landing Page:

Active Directory  Call 7004 for account issues  Active Directory Accounts must be current; expired passwords will not work

GAFE Resources  GAFE Resource Site ut-google-apps ut-google-apps  CLC GAFE Conference Technology Systems>Google Apps for Education > Add to Desktop  School-Based PD  BBMS Tech Wiki BBMS Tech Wiki  Google Help

Google Calendars  Be able to use GAFE calendars by: Creating calendars and events Creating calendars and events Adding others to events Adding others to events Sharing calendars Sharing calendars Modifying calendar settings Modifying calendar settings Importing calendars Importing calendars

#19: Shared Calendars (School, Grade Level, Team) #20: Checking-out Resources (Laptop Carts, Library) #21: Standards Mapping #22: Pacing Guides Intermediate Application

Beginner: Create a calendar event Intermediate: Invite others to your event Advanced: Create a grade level calendar. Send out a weekly meeting invite and grade level notes. OR Try out a lab feature. Have more ideas? Add them to the Moderator!

Intermediate Application Instructions here!

Google Apps for Education Training Center, Module 3: Calendar: Home/module-3-calendarhttp://edutraining.googleapps.com/Training- Home/module-3-calendar

Demonstrate Demonstrate:  Calendar window Create Create Mini calendar Mini calendar My calendars My calendars Other calendars Other calendars  Creating events  Calendar settings  Sharing calendars

Open GAFE in chrome  Click on calendar on the black ribbon

Calendar Window  link link

Demonstrate Demonstrate:  Calendar window Create Create Mini calendar Mini calendar My calendars My calendars Other calendars Other calendars  Creating events  Calendar settings  Sharing calendars ✔

Creating an Event Creating an Event  3 ways  Link to video Link to video

Demonstrate Demonstrate:  Calendar window Create Create Mini calendar Mini calendar My calendars My calendars Other calendars Other calendars  Creating events  Calendar settings  Sharing calendars ✔ ✔

Calendar Settings Link to video 1 Link to video 1 Link to video 2

Hands-On 1. Open your calendar 2. Create an event 3. Add a guest 4. Explore calendar settings 5. Share your calendar with Natalie or Chris and then remove sharing

How to add the BBMS Staff Calendar to your GAFE calendar  1. Login to the GAFE and choose calendar  2. On the left-side menu click on the box next to "other calendars". From the drop-down menu that appears choose "Add by URL.”  3. A pop-up window will appear and you will need to paste the URL for the BBMS Staff  Calendar (paste the link below), then click the add calendar button.  oup.calendar.google.com/private afd98923e08a764bf4cffff9c6/basic.ics oup.calendar.google.com/private afd98923e08a764bf4cffff9c6/basic.ics oup.calendar.google.com/private afd98923e08a764bf4cffff9c6/basic.ics  4. If the calendar does not appear, then refresh your page/screen.  Directions can also be found on the BBMS Tech wiki as well (click the link to go to the Tech Wiki)  on+%28GAFE%29 on+%28GAFE%29 on+%28GAFE%29

Demonstrate Demonstrate:  Calendar window Create Create Mini calendar Mini calendar My calendars My calendars Other calendars Other calendars  Creating events  Calendar settings  Sharing calendars ✔ ✔ ✔

Sharing Calendars: Sharing Calendars: Link to video

Demonstrate Demonstrate:  Calendar window Create Create Mini calendar Mini calendar My calendars My calendars Other calendars Other calendars  Creating events  Calendar settings  Sharing calendars ✔ ✔ ✔ ✔

Example: K22http://bit.ly/eV5 K22 Intermediate Application Use Google Forms to give your students a pre- assessment at the beginning of class. Modify your instruction based on the results. Then give students an "exit ticket" at the end of class to see what they learned. Tip! Change the template to make the form more exciting

Use Forms to survey students. Survey students at the beginning of the year to find out about their interests or at the end of the year for evaluative purposes. Intermediate Application

Use forms on your smart phone or tablet to do teacher or student observations. The data will be automatically populated into a spreadsheet. Intermediate Application

Have students complete their reading record online line through a Google Form. Intermediate Application

Keep track of discipline data across a school using Google forms. Intermediate Application

#16: Collect Information from Parents or Teachers #17: Spelling Tests/ Multiplication Tests (Bonus! Write a formula to grade the tests) #18: Collecting Science Data Intermediate Application

Beginner: Create a form and change the template Intermediate: Graph the results of the form data Advanced: Create a formula to grade your spelling test Have more ideas? Add them to the Moderator!

Google Apps for Education Training Center, Chapter 6: Forms: Home/module-4-docs/chapter-6http://edutraining.googleapps.com/Training- Home/module-4-docs/chapter-6 Introduction to Google Forms Webinar Advanced Forms Webinar

Objectives:  Be able to use GAFE forms by: Creating a form Creating a form Sharing a form Sharing a form Viewing information that was collected Viewing information that was collected

Demonstrate:  Creating a form  Adding items: Description area Description area Questions Questions Page breaks Page breaks  Editing questions  Rearranging questions

Safety Quiz  m/Safety+Unit m/Safety+Unit

Hands-On  Create a 3-question form Edit form Rearrange questions Add a theme Add text in the description area

Demonstrate:  Sharing a form Copy & paste link ○ Adults – (will not embed in CLC) ○ Students – handout folder ○ Share spreadsheet with colleagues Inside and outside of the HCPSS  Viewing your data/spreadsheets  Show summary of Responses  Download to Excel

Google  Motion chart demo in spreadsheet Motion chart demo in spreadsheet

Google Presentations, Templates & Importing  Be able to use GAFE by: Creating & using a GAFE presentation Creating & using a GAFE presentation Import a file into GAFE Import a file into GAFE Create a template Create a template

Google Presentations  Demonstrate  Demonstrate: Creating and editing a presentation Creating and editing a presentation ○ Share/view Benefits of GAFE and GAFE presentations Deleting files / trash Deleting files / trash Uploading a file (including a presentation) Uploading a file (including a presentation) Discuss uploading a folder Discuss uploading a folder Creating a template Creating a template Link to Google Help Link to Google Help Link to Google Help Link to Google Help

Share & UploadShare & Upload  Link to Benefits of GAFE presentation Link to Benefits of GAFE Link to Benefits of GAFE  Demo how to use Trash/delete  Demo upload a ppt file Conversion ON Conversion ON ○ Confirm settings before upload See how much of your 5GB s used See how much of your 5GB s used See that the ppt’s formatting is slightly changed by Google  See that the ppt’s formatting is slightly changed by Google  Orange P (pdf view) vs. Red Square (can be edited) Orange P (pdf view) vs. Red Square (can be edited) ○ ALTERNATIVE: Use Dropbox to share ppt files

Templates  Demo how to submit a presentation to the template gallery  Public templates NOT available  Choose Howard County Public School System Templates Multiple ways to share a document with students or colleagues Multiple ways to share a document with students or colleagues  Choose a template Click Preview Click Preview Click Use This Template Click Use This Template  Under create choose template  Explore left menu Form templates Form templates Templates have links too to use with students Templates have links too to use with students

How to Import Contacts  Link to directions on handout Link to directions on handout Link to directions on handout  Link to BBMS Tech Wiki Link to BBMS Tech Wiki Link to BBMS Tech Wiki

Did you input your employee ID #?  link link

GAFE Resources  GAFE Resource Site ut-google-apps ut-google-apps  CLC GAFE Conference Technology Systems>Google Apps for Education > Add to Desktop  School-Based PD  BBMS Tech Wiki BBMS Tech Wiki  Google Help