1. Using to Collaborate and to Facilitate Collaboration Amongst Your Students Shmuel Fink Touro College

2. Objectives Learn how instructors can use Google Docs Creating an account Creating a document Renaming and deleting a document Publishing and sharing a document Collaborating with others History of revisions Presentations Spreadsheets and forms Uploading and downloading files

3. Why use Google Docs? No software needed Files can be accessed from any computer with an Internet connection Documents can be published on the Web (hosted by Google) Collaborate effortlessly with colleagues in real- time Collect data with sophisticated forms Keep a log of revisions and revert back to them, if necessary

4. How can instructors use Google Docs? Work on documents from different locations without having to email files Collaborate in real-time with colleagues to develop curriculum, reports, departmental projects and exams, etc Review student work and monitor progress Provide comments in the document itself so that students receive immediate feedback Build a portfolio of student work Administer exams and collect data with forms

5. How can Google Docs help our students? Collaborate on group projects Publish their work for their classmates or larger communities Peer review and critique each other’s work Work together on newsletters and school newspapers Review the evolution and understand “writing as a process” Become more interested and excited about learning

6. To Create a Google Account Click the "Sign In" link on the Google homepage Click the "Create an account now" link Complete the form Click the "I accept. Create my account." button Log in to your email account to open the email you will receive from Google Verify your email address by clicking on the link in the email

7. To Create a Gmail Account Click the "Gmail" link at the top of the Google homepage Click the "Sign up for Gmail" link Complete the form Click the "I accept. Create my account." button

8. To Get to Google Docs Either enter google.com/docs in your browser’s address bar OR From Google, select “Documents” from the “More” link on top

9. To Create a Document Click the “New” button on the main Google Docs screen Select “Document” Enter the text of the document Click the “Save” button Close the window

10. To Rename a Document Click the box to the left of the document (a check mark will appear in the box) Click the “Rename” button on the dark blue bar across the top Enter the new name and press Enter

11. To Delete a Document Click the box to the left of the document (a check mark will appear in the box) Click the “Delete” button on the dark blue bar across the top Your document will be moved to the Trash

12. To Publish a Document Click on the file name to open the document Click the “Share” button on the top to the right Select the “Publish as web page” option Decide whether you would like your document automatically re-published when changes are made Copy the URL Post or distribute the URL

13. To Share a Document (Slide 1 of 2) Click on the file name to open the document Click the “Share” button on the top to the right Select “Share with other” Decide whether the audience can share “as collaborators” (changes can be made) or “as viewers” (changes cannot be made) (Continued)

14. To Share a Document (Slide 2 of 2) Enter email addresses of individuals whom you are inviting to view or collaborate on this document (separate multiple email addresses with a comma) Click the “Invite collaborators” or “Invite viewers” button Optionally, send the collaborators an email message

15. Collaborating with Others

16. To View the History of Revisions Click on the file name to open the document Click on the “Tools” menu Select “Revision History” Click on a revision to see what that version looked like Enter check marks next to two versions and click the “Compare Checked” button to see the changes that were made Click the “Back to editing” link to return to the current version

17. Presentations

18. Spreadsheets and Forms Sample spreadsheet Data collected through a form Live form Question types

19. To Create a Form Click the “New” button Select “Form” Enter a title and subtitle Enter questions and response types In the form template Click the “Add question” button to add another question Click the “Save” button when done

20. To View the Live Form Click on the file name to open the spreadsheet Click on the “Form” menu Select “Go to live form” Copy the URL from the browser’s address bar Post or distribute the URL

21. To Upload Files Click the “Upload” button Click the “Browse” button Select the file you would like to upload Click the “Upload File” button

22. To Download Files Click on the file name to open the document Click on the “File” menu Select “Download file as” Select the desired format

23. Shmuel Fink Touro College