1. Instructional Services 8/091 Introduction to Your OUSD Email and OUSD Technology Applications Leah Jensen, Instructional Technologist (510) 551-6023 leah.jensen@ousd.k12.ca.us Karen Muska, Instructional Technologist (510) 879-8581 Karen.muska@ousd.k12.ca.us Ann Kruze, Coordinator for Instructional Technology (510) 879-8540 Ann.kruze@ousd.k12.ca.us

2. Instructional Services 8/092 Learning Targets After today, you will know how to: Navigate the OUSD Homepage and access theNavigate the OUSD Homepage and access the –Pacing Guides –Course Syllabi –Instructional Resources –Intranet –Contacts throughout the District –IT Help Desk Request Form –Sharepoint Use OUSD E-mailUse OUSD E-mail

3. Instructional Services 8/093 Why use OUSD E-Mail? Professional vs. PersonalProfessional vs. Personal –Record of communication Username and Password Login is theUsername and Password Login is the ‘Magic Key’ to all District Applications & Resources

4. Instructional Services 8/094 Where do I find Pacing Guides for Elementary? Go to the OUSD Website, www.ousd.12.ca.us. Click on the TEACHERS tab. www.ousd.12.ca.us

5. Instructional Services 8/095 Click on the English Language Arts tab. Then click on your grade level. For middle and high school pacing guides and course syllabi, click on the appropriate content tab.

6. Instructional Services 8/096 Your pacing guide will appear in a PDF format that you can save or print out.

7. Instructional Services 8/097 Where do I find Instructional Resources? From the OUSD homepage, click on the Teachers tab and scroll down. Edusoft is the student data assessment system, DonorsChoose.org provides funding for classrooms, netTrekker, d.i., is an education- friendly search engine, Revolution is a CAHSEE prep resource and OUSD Libraries gives you access to all the Virtual Library Homepages in the district plus links to all the District Subscribed Databases.

8. Instructional Services 8/098 How do I access the Intranet? From the OUSD Homepage, click on OUSD Intranet on the left side of the screen.

9. Instructional Services 8/099 In the Username field, type in ousdnet\firstname.lastname and your OUSD E-Mail password in the password field. Then click OK.

10. Instructional Services 8/0910 Under Quick Links, you can find contacts under Staff Directory, submit an IT Help Desk Online Request, and login to any of the OUSD student data and information systems.

11. Instructional Services 8/0911 At the bottom of the main page are resources that require your OUSD E-Mail username and password. You can access Sharepoint under my teamsites.

12. Instructional Services 8/0912 1.To access your OUSD email account, go to the OUSD website (http://www.ousd.k12.ca.us). To access the best view of Outlook Web Access, use Internet Explorer 7 as your browser. If you are already updated to Internet Explorer 8, you might not be able to access the email. As an alternative, you can also use Firefox or Safari.http://www.ousd.k12.ca.us 2.Click on the link “Email Login”

13. Instructional Services 8/0913 Next move your cursor over the “Click here for a secure logon to the OUSD Email System.” Click and a log-in Window will appear.

14. Instructional Services 8/0914 In the ‘Domain/User name’ field, type in ousdnet\(backlslash)firstname.lastname. Then type in your password. For ‘Client’, keep the Premium selected. Under ‘Security’, click on Public or shared Computer if you are on any other computer besides your personal computer. Otherwise, select Private Computer Ousdnet\firstname.lastname

15. Instructional Services 8/0915 After you are successfully logged in to your OUSD Outlook Web Access, your mailbox may look something like this:

16. Instructional Services 8/0916 These are your folders for your specific account – everyone has their own Calendar, Contacts, Deleted items, Drafts, Inbox, Sent Items, etc.

17. Instructional Services 8/0917 Create A Mail Message 1. Go to the file menu, to New, then to Mail Message. 2.A new window will appear. Type the email address in the To… box or click To… in order to get to the Global Address List which contains the names of all OUSD email users. The Cc…box is used to designate carbon copy recipients. The Bcc (blind carbon copy) is used to send a copy to someone without the reader knowing it Type in your subject (it’s always important to give your reader an idea of the purpose of your message)

18. Instructional Services 8/0918 Remember, if you do not know the email address of a OUSD employee just click on To: and the Global Address Directory will appear and you can search for the person by name.

19. Instructional Services 8/0919 Additional Features in Global Directory: Finding a name at a school site or department. Click in Office and type in the school name or department name. Then scroll down the list to find the person you need. Then click on Add recipient to: and then choose the field you prefer. Then close.

20. Instructional Services 8/0920 Replying to a message that is sent to you When someone sends you a message and you want to reply to it simply click on the “Reply” icon, or “Reply All” if multiple people are listed on the message. Another window will pop up and you can compose your message and then send it back to the original sender CAUTION: Be mindful when you click ‘Reply All’. Make sure your message is intended for All!

21. Instructional Services 8/0921 Attachments Click on the Attachments box to add a document to your email.

22. Instructional Services 8/0922 Your Outlook Web Access account also has a Calendar feature that allows you to create appointments and share information with colleagues

23. Instructional Services 8/0923 Your Outlook Web Access account also has a Contacts feature that allows you to keep addresses, phone numbers and email address all in one place.

24. Instructional Services 8/0924 When you are finished with you OUSD Outlook Web Access merely click on the “Log Off” icon to conclude your session

25. Instructional Services 8/0925 Support If you have any questions and/or need a more detailed walk through of our OUSD Instructional Resources, please contact: Leah Jensen, Instructional Technologist (510) 551-6023 leah.jensen@ousd.k12.ca.us Karen Muska, Instructional Technologist (510) 879-8581 Karen.muska@ousd.k12.ca.us Ann Kruze, Coordinator for Instructional Technology (510) 879-8540 Ann.kruze@ousd.k12.ca.us