1. Google Confidential and Proprietary 1 Advanced Docs Google Apps

2. Google Confidential and Proprietary2 Learning Objectives By the time you’ve finished this module, you should be able to: Understand advanced tools in Docs Send Documents via email Collaborate with others on your Docs Publish your Docs

3. Google Confidential and Proprietary3 How this training module is organized

4. Google Confidential and Proprietary4 Agenda Advanced Docs overview Sharing Docs Collaborating on documents Teaming up on spreadsheets Conducting online presentations Publishing your Docs Quiz

5. Google Confidential and Proprietary5 Advanced Docs overview Access your docs from anywhere Chat with others in real time Changes instantly appear to other collaborators

6. Google Confidential and Proprietary6 Agenda Advanced Docs overview Sharing Docs Collaborating on documents Teaming up on spreadsheets Conducting online presentations Publishing your Docs Quiz

7. Google Confidential and Proprietary7 Sharing Docs “I understand that one of Docs’ features is the ability to share Docs with other users. How can I take advantage of this powerful tool?”

8. Google Confidential and Proprietary8 Sharing Docs 3 3 2 2 1 1 4 4 1 Share lets you invite people to collaborate or view your Docs 2 Invite people gives others permission to share your documents 3 Advanced permissions let you set sharing rules 4 Document status shows who your document is shared with

9. Google Confidential and Proprietary9 Sharing Docs Get info: What shared documents look like Shared documents, spreadsheets, and presentations automatically appear in the Docs list The Folders / Sharing column shows the collaborators and viewers The first name that appears is the owner of the document

10. Google Confidential and Proprietary10 Sharing Docs Advanced Docs Demonstration

11. Google Confidential and Proprietary11 Sharing Docs Try this: Share a document with a co-worker Create a new document and enter your name in the first line Open the Share tab, and use the Invite people section to send an invitation to a co-worker to become a collaborator Return to the Share tab and remove your co-worker from the collaborators list in Document status Adjust the Advanced permissions to allow anyone at your domain to see your new document

12. Google Confidential and Proprietary12 Agenda Advanced Docs overview Sharing Docs Collaborating on documents Teaming up on spreadsheets Conducting online presentations Publishing your Docs Quiz

13. Google Confidential and Proprietary13 Collaborating on documents “Now that I’ve shared a document with someone, how can I see the changes that they have made? Also, is there a way to email a document as an attachment?”

14. Google Confidential and Proprietary14 Collaborating on documents 3 3 2 2 1 1 1 Active users appear in an orange bar along the bottom 2 Refresh shows the changes others have made 3 Share allows you add additional collaborators

15. Google Confidential and Proprietary15 Collaborating on documents Get info: Use the Revisions tab to compare versions Each contributing user’s changes will appear in a different color.

16. Google Confidential and Proprietary16 Collaborating on documents 4 4 4 Email gives you options to send your document

17. Google Confidential and Proprietary17 Collaborating on documents 6 6 5 5 4 Email gives you options to send your document 5 Send document lets you compose a message to others 6 CC me sends the message to your Mail inbox 4 4

18. Google Confidential and Proprietary18 Collaborating on documents Advanced Docs Demonstration

19. Google Confidential and Proprietary19 Collaborating on documents Try this: Collaborate with your co-worker Create a new document and use the Share tab to invite a co-worker Have your co-worker write a sentence and then click the Refresh link to see it in your document Use the Email link and choose the Send document tab to send a copy of the document to your co- worker as a PDF attachment

20. Google Confidential and Proprietary20 Agenda Advanced Docs overview Sharing Docs Collaborating on documents Teaming up on spreadsheets Conducting online presentations Publishing your Docs Quiz

21. Google Confidential and Proprietary21 Teaming up on spreadsheets “I understand that spreadsheets update automatically when multiple user are working on them. Is there a way to communicate changes directly from Docs?”

22. Google Confidential and Proprietary22 Teaming up on spreadsheets 1 1 2 2 3 3 1 Sharing notifier tells you when others are active 2 Discuss lets you chat with active collaborators 3 Updates appear instantly on shared spreadsheets

23. Google Confidential and Proprietary23 Teaming up on spreadsheets Advanced Docs Demonstration

24. Google Confidential and Proprietary24 Teaming up on spreadsheets Try this: Develop a sheet with a co-worker From Docs, create a new spreadsheet and use the Share tab to add your co-worker as a collaborator Have your co-worker open the file (notice the Sharing notifier) and then choose the Discuss tab to begin a chat conversation Have your co-worker enter text in one row while you do the same and watch for the Updates

25. Google Confidential and Proprietary25 Agenda Advanced Docs overview Sharing Docs Collaborating on documents Teaming up on spreadsheets Conducting online presentations Publishing your Docs Quiz

26. Google Confidential and Proprietary26 Conducting online presentations “I work a lot with presentations. How can I use the sharing feature to conduct online meetings?”

27. Google Confidential and Proprietary27 Conducting online presentations 2 2 1 1 3 3 1 Presentation address indicates the location for others to join in 2 Take control of presentation lets you lead the discussion 3 Chat lets viewers and presenters discuss ideas

28. Google Confidential and Proprietary28 Conducting online presentations Get info: What viewers see By default, viewers can go at their own pace while the presenter’s slides appear above the chat window Viewers can also choose Follow the presenter to have the main slide view show the presenter To continue at their own pace, viewers can select the Stop following (flip slides privately)

29. Google Confidential and Proprietary29 Conducting online presentations Docs Demonstration

30. Google Confidential and Proprietary30 Conducting online presentations Try this: Conduct a web conference Open your Sample presentation and use the Share tab to invite a co-worker to view your presentation Choose Start presentation to begin your show and have your co- worker join you Choose Take control of presentation and enter some text in Chat When you are finished, end your show by closing the window

31. Google Confidential and Proprietary31 Agenda Advanced Docs overview Sharing Docs Collaborating on documents Teaming up on spreadsheets Conducting online presentations Publishing your Docs Quiz

32. Google Confidential and Proprietary32 Publishing your Docs “How do I make my work available to everyone online?”

33. Google Confidential and Proprietary33 Publishing your Docs 3 3 2 2 1 1 1 Publish gives you options to publish your Docs 2 Publish document makes your document available to everyone 3 Post to blog saves your document as a blog post

34. Google Confidential and Proprietary34 Publishing your Docs Docs Demonstration

35. Google Confidential and Proprietary35 Publishing your Docs Try this: Publish three documents Open your Sample document Go to the Publish tab and choose Publish document Open your Sample spreadsheet Go to the Publish tab and choose Publish document Open you Sample presentation Go to the Publish tab and choose Publish document

36. Google Confidential and Proprietary36 Agenda Advanced Docs overview Sharing Docs Collaborating on documents Teaming up on spreadsheets Conducting online presentations Publishing your Docs Quiz

37. Google Confidential and Proprietary37 Quiz To see how much you’ve learned today, discuss the following: How can you tell when other users are working on your document? How can you tell when other users are working on your spreadsheet? Which Docs tool from this module have you found most useful?