Making PowerPoint Presentations Using PowerPoint to prepare professional multimedia presentations John A. Cagle

Prepare an outline Use Outline Mode –Can use AutoContent Wizard to generate topics –Can import Word outline –Then replace “prompts” with your own content Prepare with appropriate sub-heads –Use the Promote & Demote buttons for different indent “bullet” levels

Select a Presentation Design Four choices –Black & white (for overhead transparencies) –35 mm –Color monitor –Color overheads You can change later, but EACH design applies to ALL the slides

In Slide Mode, modify Layout as needed

Use Slide Sorter to Add transitions (special effects between slides) Add builds (bullet points appear one at a time using special effects) Rearrange order of slides Insert new slides Hide Slides (which you can use if needed)

Modify Text fonts, colors, alignment, etc. in Outline or Slide Modes You can modify alignment, text, fonts, etc. in Outline or Slide Modes You can modify text fonts, alignment, etc. in Outline or Slide Modes

Bullet Points Develop each main topic with specific points of information and details. Each point is a separate bullet. Using SLIDE SHOW / CUSTOM ANIMATION command, you can –have each bullet enter separately –dim each bullet as you go to the next one You can add text in a Text Box

Insert Graphics in Slide Mode Use Clip Art Insert art, pictures, Internet graphics, Excel spreadsheets and charts, etc. using the Copy/Paste Clipboard Insert picture from File

Test Run your presentation in Slide Show Mode Practice –From the Slide Sorter Mode, select SLIDE SHOW / REHEARSE TIMINGS to practice and SAVE timings of each slide –Practice, noting timing and pacing Modify based on practice sessions

Go to Note Mode Add notes The Notes are for your use –Text of your oral presentation –Additional facts and details to highlight –Quotations Notes also make good handouts in some situations

SAVE PRESENTATION and/or PRINT OUT You can selectively print OUTLINE AUDIENCE HANDOUT 6-slides per page NOTES PAGE PRINTED OVERHEAD

TRY IT YOURSELF Close this presentation and then select FILE / NEW to begin new presentation—generate a slideshow for your group’s report Show your finished presentation to Professor Cagle Print handout (6-slides per page) Print one slide full size Select black & white in printing