Fun with PowerPoint June 8, 2006

Presentations content formatting delivery

PowerPoint’s Role Input once, deliver in multiple formats – Computer-based multimedia presentation – Printed and online speaker notes – Printed handouts for audience – Web site creation for reference, absentees – Transparencies or 35mm slides for backup – attachments

Presentation slides subject decisions – arrangement of objects – colors – fonts

PowerPoint Screen regular Office features Task Panes Views – Normal outline current slide notes – Slide sorter – Slide show scroll bars resizing bars

Content outline rearranging your thoughts

Formatting current slide add a new slide

What (or who) is going to help? you PPt tools – Slide layout Placeholder – Design template Color Scheme Background color you

Cleaning up delete slides don’t forget Edit | Undo close Outline, Slides and Notes panels close Task Pane

Drawing use Slide Layout or delete placeholders Drawing toolbar – Group – Order – constrain SHIFT CTRL

Clip Art Ungroup

Images files web resizing transparency

Keeping you straight Slide Master – View | Master | Slide Master – View | Header and Footer – Close Slide Master – Format | Background Style Options

Print in Various Formats Design for output Handout options Speaker notes

Run a Live Presentation Slide show options Add transitions between slides Add animation effects within a slide Remember: you pay a big price in file size when you start adding transitions and build effects.

PowerPoint’s Role You can get the most value from PowerPoint by using all the options: – organize your ideas using outline view – add detail for each idea in slide view – arrange for good flow using slide sorter – create speaker notes in notes view – print audience handouts – create transparencies as a backup

PowerPoint’s Role Don’t let PowerPoint’s formatting features keep you from getting your ideas across: – always get all your ideas down first before working with the formatting features – keep the formatting to a level that will divert your audience’s attention

Charts Datasheet Chart Type Chart Options

Animation object slide transition

PowerPoint’s Role PowerPoint provides control for almost every presentation detail – If there is something you want to change, chances are PowerPoint has a way to do it – We didn’t cover every option today, but they can all be found in the Help menu contents

PowerPoint’s Role Know when to turn the computer off – Critics say, “Computer presentations can take the life out of public speaking by homogenizing it at a low level and contribute to a kind of ersatz that is devoid of original ideas.” – Advocates say, “Visual things stay put, whereas sounds fade. If you zone out for 30 seconds—and who doesn’t— it is nice to be able to glance up on the screen and see what you missed.” From “Does Popular Software Debase Public Speaking?” Laurence Zuckerman, New York Times, 4/17/99

Resources – Online Resources Office XP CD

Navigate the PowerPoint Screen View Selector Draw Toolbar Status Indicator Title Bar Standard Toolbar Formatting Toolbar Menu Toolbar

Formatting basic functions terminology maintaining consistency

Delivery bells and whisles multimedia