Presentation on theme: "Microsoft Office Suite Microsoft PowerPoint"— Presentation transcript:
1 Microsoft Office Suite Microsoft PowerPoint Module 4Microsoft Office SuiteMicrosoft PowerPointThis is the 3rd module of the course CMPF112 :Computing Skills For Engineers Semester /2009.
2 MODULE OVERVIEW Part 1 Presentations Made Easy Part 2 Slide Show Tools Creating your First PowerPoint PresentationPart 4PowerPoint and the Internet
3 Presentations Made Easy Part 1Presentations Made Easy
4 ObjectivesIntro to terms and concept related to a presentation tool MS PowerPointDescribe the common user interfaceList the different views in PowerPoint; describe the unique features of each view.Slide masters and templatesDescribe the different ways to print a presentation.
5 Overview PowerPoint enables you to create a professional presentation. It lets you deliver that presentation in a variety of ways.A PowerPoint presentation consists of a series of slidesSlides can contain different elements (text, clip art & Word Art)PowerPoint gives the ability to print the presentation in various ways to targeted audience.
6 OverviewPresentationPowerPoint presentations typically have the file extension .ppt;however, you can also save PowerPoint presentations as Adobe Acrobat documents with the file extension .pdf. Finally, you can save your presentation as a web page, with the file extension .html or .htm.
7 Overview Think about how a speaker gives a presentation: She might plan the presentation by first creating the outline, then completing the "look" and contents of the slides, and, finally, by printing them.While she speaks, the speaker might refer to the printed copies of the slides that contain her own handwritten notes.She might also provide copies of her slides to the audience so that they can follow along or take notes.
8 OverviewSlides, outline, speaker's notes, and audience handouts are components of a PowerPoint presentation.To create each of these components without proper tools could take a great deal of extra time.PowerPoint makes it easy for you by creating each one automatically.You can use just create one component or any combination of the four, depending on your particular requirements.
9 Overview Steps for an attractive presentation: 1. Develop Content2. Format PresentationIncrease effectiveness through:Internet ResourcesSlide NavigationThe Slide MasterUse the AutoContent WizardStyle Check your presentation
11 PowerPoint Screen Title Bar The Title bar generally appears at the top of the screen. The Title bar displays the title of the current presentation.Menu BarThe Menu bar displays the menu. You use the menu to give instructions to PowerPoint.Standard and Formatting ToolbarsToolbars provide shortcuts to menu commands.
12 PowerPoint Screen Rulers Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. They are marked in inches.PlaceholdersPlaceholders hold the objects in your slide. You use placeholders to hold text, clip art, and charts.Status BarThe Status bar generally appears at the bottom the screen. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.
13 PowerPoint Screen Slides Tab View Buttons Drawing Toolbar Task Pane The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.View ButtonsThe View buttons appear near the bottom of the screen. You use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.Drawing ToolbarThe Drawing toolbar generally appears near the bottom of the screen. It contains tools for creating and editing graphics.Task PaneThe Task pane enables you to select the specific task you want to perform
14 PowerPoint ViewsYou can view any of the components on-screen or print copies.PowerPoint displays slides by default.To change the view to slides, the outline, or note pages, choose the View Slides, View Outline, or View Notes Pages command from the View Menu
16 Types of View normal view: the main editing view slide sorter view: an exclusive view of your slides in thumbnail form, helpful for rearranging the order of your slidesslide show view: takes up the full computer screen, like an actual slide show presentation. In this full-screen view, you see your presentation the way your audience will view is.
17 PowerPoint Masters and Templates For every presentation created, PowerPoint creates a set of masters: a Slide Master, Outline Master, Notes Master, and Handout Master.Masters correspond directly to the slides, outline, speaker's notes, and handout components of a presentation.Masters contain the elements (text or pictures) that you want to appear on every component page.For instance, if you want your company logo to appear on each of your slides, it is not necessary to insert it on each individual slide.You add the logo to the Slide Master and it automatically appears on each slide.
18 PowerPoint Masters and Templates Slide Master ViewNotes Master View
19 Templates Design Template The specific “look” of a slide or group of slides. A design template can be very basic - with black text on a white background - or it can be very colorful and complex. Typically, PowerPoint presentations have the same design template for all slides, although it is possible to select a different design template for each slide.
20 Printing Slides Shortcut Key : CTRL-P You can print your Slides HandoutsNotes pageOutline View
23 Objectives Identify the type of tools available to format slides. explain how to change the layout of the objects on an existing slide.Use the Microsoft Clip Gallery to add and/or change the clip art on a slide.Apply a design template to a new presentation;Add transition effects to the slides in a presentation
24 Objectives Describe the Meeting Minder, Slide Navigator, and Pen; Add a table to a PowerPoint slideAdd headers and footers to slides and/or audience handoutsUse the Rehearse Timings feature to time a presentationCreate a presentation using the AutoContent Wizard;
25 What Can You Do To A Slide ? Auto LayoutPlaceholdersInsert Clip Art/ObjectsTransition effectsAnimation effects
26 Layout & PlaceholdersLayout refers to the way things are arranged on a slide.A layout contains placeholders (boxes that hold title and body text or objects such as charts, tables, and pictures),These placeholders can hold text such as titles and bulleted lists and slide content such as tables, charts, pictures, shapes, and clip art
27 Select Common Task Button + New Slide Choose an Auto LayoutSelect Common Task Button + New Slide
29 Insert ClipArtClipart can be inserted to further enhance your presentation.Use the Insert Menu to access the clip organizer.
30 Insert Word Art This is A Word Art This is A Word Art Word Art can be inserted to further attract your presentation.Use the Insert Menu to access the word ArtThis is A Word Art
31 The transition used in this slide is “Checkerboard Across” Transitions EffectsSlide Show Menu & Choose Slide TransitionChoose TransitionApply TransitionCancel TransitionThe transition used in this slide is “Checkerboard Across”
32 Animation Effects Apply Animation Slide Show Menu & Custom Animation PreviewAnimationChoose Animation or Sound
33 Two Different Templates A design specification that controls every element in a presentationTwo Different Templates
34 Template Template Choices Preview Apply Choice Choose a new template from File Menu & New, when creating a new presentation orChoose a template for an existing presentation from Format Menu & Apply Design Template
35 Slide Show Tools Insert Table command Rehearse Timings Slide Navigator Action Items slidesMeeting MinderHeader and Footer CommandPack and Go WizardAnnotate A Slide
36 Insert Table Command Two Columns One Row ? Choose From: Insert Menu From Auto layout
38 Slide NavigatorGo directly to any slidewithin the presentation
39 Meeting Minder Action Item slides Keep track of actions or questions that occur during the presentation (MS PowerPoint 2000.)No longer available in MS PowerPoint 2003/XP )
40 Header and Footer Command Place the same text at the bottom of every slideInclude:DatePlace of PresentationSlide Number
41 Pack and Go WizardThis wizard helps you to pack your entire presentation slides so that you can open it in another computer that do not have MS PowerPoint installed.
42 Annotate a SlideDuring a slide show, we might want to show/draw something on the slidesWe can use the screen pointer/penTo access during show :Right ClickClick PenOr, Ctrl + P
43 Creating your First PowerPoint Presentation Part 3Creating your First PowerPoint Presentation
44 Creating slideNote the Getting Started task pane on the right side of your screen.Click on the Create a new presentation link.From the New Presentation task pane select Blank presentation.The initial slide that displays in the center of the screen is a title slide.
45 Creating slide with layout The Slide Layout pane is available on the right-side. Scroll through the pane noting the various options for slide layout.To add a new slideUnder Text Layouts, select the bulleted list layout.Click on the pull down list and select Insert New Slide
46 Create new slideCreate a new slide. From the Insert menu select New Slide.Or press CTRL-M (a short cut for creating a new slide.)Use the Slides or Outline view – your choice.
47 Saving your work Save presentation File > Save Name presentation and save to the Desktop
48 Using TemplateStart in Normal View. From the right task pane, click on the pull down menu and select Slide DesignScroll through the Apply a design template examples and select one.The design template can be altered using the Slide Master.View > Master > Slide Master
49 Using Color Schemes File > New > Blank Presentation Format > Slide DesignFrom the Slide Design task pane select Color SchemesThe color scheme can be adjusted using the Slide Master.Add a graphic, line or other designs to the slide in the Master.
50 PowerPoint and the Internet Part 4PowerPoint and the Internet
51 ObjectivesDescribe how the Internet and World Wide Web are integrated into Office 2000;Download an image from the Web and include it in a presentation.Insert a hyperlink into a PowerPoint presentation;save a PowerPoint presentation as a Web document, then view that document in Internet Explorer.
52 PowerPoint 2000 and the Internet Insert Picture commandPicture as BackgroundInsert Hyperlink commandHTMLSave As Web Page commandNavigation controlsColor schemes and style check
53 Picture as BackgroundRight click picture on the web and choose Save Picture As…
54 Picture as BackgroundInsert Picture From File Find and Choose Picture Click Insert
55 Picture as Background Format Menu Background command Fill Effects Picture TabSelect PictureInsert buttonApply/Apply All
56 HTMLHypertext Markup Language (HTML) is the language used to create a Web pageHTML consists of codes that control the appearance of the documentUse PowerPoint to create your slides and then Save as a Web page to convert to HTML format
57 Insert Hyperlink Choose object to create hyper link Insert menu Hyperlink (Ctrl-k)Example of hyperlink to web pages