Using Microsoft PowerPoint For Effective Presentations Luke Reese ANR Education and Communication Sys x 204

Basics 101 Window’s Edit Functions Edit Menu Toolbars View Menu Toolbars

Window’s Edit Tools

Toolbars

Toolbar Functions Standard Formatting Drawing Order Align or Distribute Snap Word art, Shapes, Lines, Boxes Clip Art, etc. Picture Crop

Fundamental #1 Not sure how to start? AutoContent Wizard

Starting a New Slide Show

Autocontent Wizard

Fundamental #2 Items on the screen are objects Mouse click on an item and note the box Notice the diagonal lines outlining the box Mouse click on the box outline again and note the difference

Fundamental #3 Use the right view for the right function Use the Master view for uniformity Changes made to all slides

Views (Options) Normal Slide Sorter Notes Page Slide Show Master

Normal View  

Slide Sorter View  

Notes Page View 

Slide View 

Master View 

Fundamental #4 Items on the screen are objects (Fundamental #2) Objects can be animated Order Time Automatic Manual Settings and Effects

Object Animation - Slide Transitions, Builds and Sound Normal/Slide View Object – right mouse click Custom Animation Order and Timing –Mouse click or automatic Effect –Level Slide Sorter View Transition Timing

Normal View (Objects) Custom Animation Order Timing Effects

Slide Sorter View (Slide) Duplicate slide Change order Transitions Timing 1.Selected Slide 3. Transition 2.Timing

My Presentation Objective was…

“to teach you four fundamental Powerpoint principles in the one hour we have together.”

The Four Fundamentals were… 1) 2) 3) 4)

1) 2) 3) 4) The Four Fundamentals were… 1) AutoContent Wizard 2) Objects 3) Views 4) Animation

Question time

Bonus Tips

Print Scrn / Print Screen Press Print Scrn or Print Screen key Screen to Clipboard Paste Picture Toolbar Crop

WWW images Web browser Cursor over image Right mouse click Save Image As… (Netscape) Save Picture As… (Internet Explorer) Format.jpg (photo).gif (line art) Powerpoint Insert Menu Picture From File

Selection (Windows) Series Select first or last (left mouse button) Move cursor to opposite end Hold “Shift Key” Select last or first (left mouse button) Random Select first item (left mouse button) Hold “Ctrl Key” Continue to select (left mouse button)

Black Slide – Projector Off Normal / Slide view Black background Omit background objects Apply Slide Sorter view Duplicate Move to end Slide Show “b” key

Self-play Slide Show Rehearse Timings Good for practice Save for auto-play Record Narration.wav file per slide Timings are recorded Good for kiosk Must use audio editing software or re-record entire set for errors

Delivery – Infocus World 20 minute presentation