Microsoft Office Illustrated Introductory, Windows Vista Edition Creating A Presentation in PowerPoint 2007

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition2 Define presentation softwareDefine presentation software Plan an effective presentationPlan an effective presentation Examine the PowerPoint windowExamine the PowerPoint window Enter slide textEnter slide text Add a new slideAdd a new slide Objectives

3 Apply a design themeApply a design theme Compare presentation viewsCompare presentation views Print a PowerPoint presentationPrint a PowerPoint presentation Objectives Microsoft Office Illustrated Introductory, Windows XP Edition

Defining Presentation Software Presentation software is a computer program used to organize and present informationPresentation software is a computer program used to organize and present information Presentation software allows you to communicate your ideas effectivelyPresentation software allows you to communicate your ideas effectively 4Microsoft Office Illustrated Introductory, Windows XP Edition

5 Defining Presentation Software Use PowerPoint to present information in a variety of waysUse PowerPoint to present information in a variety of ways On-screen presentationsOn-screen presentations NotesNotes Audience handoutsAudience handouts Online meetingsOnline meetings Outline pagesOutline pages OverheadsOverheads Microsoft Office Illustrated Introductory, Windows XP Edition

6 Defining Presentation Software With PowerPoint you create slides that containWith PowerPoint you create slides that contain TextText IllustrationsIllustrations PhotographsPhotographs Clip artClip art ChartsCharts SmartArtSmartArt Even sounds and moviesEven sounds and movies Microsoft Office Illustrated Introductory, Windows XP Edition

A Typical Slide 7 Clip art SmartArt graphic Bulleted text Slide title Microsoft Office Illustrated Introductory, Windows XP Edition

8 Defining Presentation Software With PowerPoint you canWith PowerPoint you can Enter and edit text easilyEnter and edit text easily Change the appearance of graphicsChange the appearance of graphics Collaborate online with colleaguesCollaborate online with colleagues a presentation as an attachment a presentation as an attachment Incorporate information from other sourcesIncorporate information from other sources ExcelExcel WordWord Microsoft Office Illustrated Introductory, Windows XP Edition

9 Planning an Effective Presentation Using PowerPoint themes, you can use a design and enter your text immediatelyUsing PowerPoint themes, you can use a design and enter your text immediately You can go back and tailor your presentation based on the needs of the audienceYou can go back and tailor your presentation based on the needs of the audience Planning is a critical part of creating a presentation Planning is a critical part of creating a presentation Microsoft Office Illustrated Introductory, Windows XP Edition

10 Planning an Effective Presentation Planning includes:Planning includes: Determining and outline the message you want to communicateDetermining and outline the message you want to communicate Verifying the audience and the delivery locationVerifying the audience and the delivery location Determining the type of outputDetermining the type of output Determining the designDetermining the design Deciding on additional materials neededDeciding on additional materials needed Microsoft Office Illustrated Introductory, Windows XP Edition

11 Planning an Effective Presentation Additional materials needed may includeAdditional materials needed may include Speaker notesSpeaker notes Audience handoutsAudience handouts HandoutsHandouts can be printed to have:can be printed to have: 1, 2, 3, 4, 6, or 9 slides per page Microsoft Office Illustrated Introductory, Windows XP Edition

12 Typical Speaker Notes While this slide is presented, the speaker can refer to notes on a printed handout that no one else will see Notes Microsoft Office Illustrated Introductory, Windows XP Edition

13 Typical Handouts Handouts provide lines for audience to take their own notes Microsoft Office Illustrated Introductory, Windows XP Edition

14Microsoft Office Illustrated Introductory, Windows XP Edition Planning an Effective Presentation When planning a presentation, keep in mind copyright lawsWhen planning a presentation, keep in mind copyright laws Intellectual property is any idea or creation of the human mindIntellectual property is any idea or creation of the human mind Copyright law is a type of intellectual property law that protects works of authorshipCopyright law is a type of intellectual property law that protects works of authorship

15Microsoft Office Illustrated Introductory, Windows XP Edition Planning an Effective Presentation Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the ownerFair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner Unauthorized use of protected work is known as copyright infringement, and can lead to legal actionUnauthorized use of protected work is known as copyright infringement, and can lead to legal action

16Microsoft Office Illustrated Introductory, Windows XP Edition Examining the PowerPoint Window PowerPoint opens in Normal view (the default view)PowerPoint opens in Normal view (the default view) Normal view is the primary view for writing, editing and designing your presentationNormal view is the primary view for writing, editing and designing your presentation Normal view is divided into three panesNormal view is divided into three panes

17Microsoft Office Illustrated Introductory, Windows XP Edition Normal View Slides and Outline tabs Slide pane Notes pane

18Microsoft Office Illustrated Introductory, Windows XP Edition Normal View The Ribbon organizes all of PowerPoint’s primary commandsThe Ribbon organizes all of PowerPoint’s primary commands Office Button Quick Access Toolbar Ribbon

Normal View Each set of primary commands is identified by a tabEach set of primary commands is identified by a tab Commands are further arranged into groups based on their functionCommands are further arranged into groups based on their function 19Microsoft Office Illustrated Introductory, Windows XP Edition

Normal View 20Microsoft Office Illustrated Introductory, Windows XP Edition Groups Tabs

Normal View The Outline tab displays the text of your presentation in the form of an outlineThe Outline tab displays the text of your presentation in the form of an outline The Slides tab displays the slides of your presentation as small images, called thumbnailsThe Slides tab displays the slides of your presentation as small images, called thumbnails 21Creating a Presentation in PowerPoint 2007

Normal View 22Microsoft Office Illustrated Introductory, Windows XP Edition Slides tab Outline tab Thumbnail

Normal View 23Microsoft Office Illustrated Introductory, Windows XP Edition The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and RedoThe Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo Quick Access Toolbar Click to add or remove buttons to the toolbar

Normal View 24Microsoft Office Illustrated Introductory, Windows XP Edition The status bar, located at the bottom of the PowerPoint window, showsThe status bar, located at the bottom of the PowerPoint window, shows messages about what you are doing and seeing in PowerPointmessages about what you are doing and seeing in PowerPoint which slide you are viewingwhich slide you are viewing the design theme appliedthe design theme applied Left side of status bar

Normal View 25Microsoft Office Illustrated Introductory, Windows XP Edition The status bar displaysThe status bar displays Zoom slider controls,Zoom slider controls, Fit slide to current window buttonFit slide to current window button View ShortcutsView Shortcuts Fit slide to current window button Zoom slider View shortcuts

Entering Slide Text 26Microsoft Office Illustrated Introductory, Windows XP Edition A new presentation starts with one blank title slide which has two text placeholdersA new presentation starts with one blank title slide which has two text placeholders Title text placeholder Subtitle text placeholder

Entering Slide Text 27Microsoft Office Illustrated Introductory, Windows XP Edition Click in placeholder to type textClick in placeholder to type text Placeholder becomes a text objectPlaceholder becomes a text object An object is any item that can be modifiedAn object is any item that can be modified Text entered in placeholder

Entering Slide Text 28Microsoft Office Illustrated Introductory, Windows XP Edition When you click inside a placeholder, the insertion point appearsWhen you click inside a placeholder, the insertion point appears Insertion point Selection box Indicates that text placeholder is selected and can accept text

Entering Slide Text 29Microsoft Office Illustrated Introductory, Windows XP Edition The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text objectThe AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object AutoFit Options button

Adding a New Slide 30Microsoft Office Illustrated Introductory, Windows XP Edition It is easy to add a new slide to your presentationIt is easy to add a new slide to your presentation You can choose among nine slide layoutsYou can choose among nine slide layouts A slide layout contains text and object placeholders that are arranged in a specific way on the slideA slide layout contains text and object placeholders that are arranged in a specific way on the slide

Adding a New Slide 31Microsoft Office Illustrated Introductory, Windows XP Edition You can modify an existing slide layout or create a brand new, custom slide layoutYou can modify an existing slide layout or create a brand new, custom slide layout When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appearsWhen you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears

Adding a New Slide A content placeholder can be used to insert text or objects such as clip art, tables, or chartsA content placeholder can be used to insert text or objects such as clip art, tables, or charts To change a slide layout, click the Layout button in the Slides groupTo change a slide layout, click the Layout button in the Slides group 32Microsoft Office Illustrated Introductory, Windows XP Edition

Adding a New Slide 33Microsoft Office Illustrated Introductory, Windows XP Edition Content placeholder Picture Clip art Movie or video clip Table Graph chart SmartArt graphic

Adding a New Slide To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter]To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter] Press [Tab] to create a second-level bulletPress [Tab] to create a second-level bullet 34Microsoft Office Illustrated Introductory, Windows XP Edition 1 st level bullet 2 nd level bullet

Apply a Design Theme A design theme incorporates sets of colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effectsA design theme incorporates sets of colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects 35Microsoft Office Illustrated Introductory, Windows XP Edition

Apply a Design Theme Design themes give your presentation a cohesive lookDesign themes give your presentation a cohesive look Design themes are found on the Design tab on the RibbonDesign themes are found on the Design tab on the Ribbon 36Microsoft Office Illustrated Introductory, Windows XP Edition

Apply a Design Theme Point to a design theme on the Ribbon and you will see a live previewPoint to a design theme on the Ribbon and you will see a live preview allows you to see how your changes affect the slides before actually making the changeallows you to see how your changes affect the slides before actually making the change 37Microsoft Office Illustrated Introductory, Windows XP Edition

Apply a Design Theme 38Microsoft Office Illustrated Introductory, Windows XP Edition Design tab Design themes More button

Apply a Design Theme You can also modify a theme to create your own custom themeYou can also modify a theme to create your own custom theme After making modifications, click the Themes group More button, then clicking Save Current ThemeAfter making modifications, click the Themes group More button, then clicking Save Current Theme 39Microsoft Office Illustrated Introductory, Windows XP Edition

Comparing Presentation Views PowerPoint has four basic viewsPowerPoint has four basic views Normal viewNormal view Slide Sorter viewSlide Sorter view Notes Page viewNotes Page view Slide Show viewSlide Show view 40Microsoft Office Illustrated Introductory, Windows XP Edition

Comparing Presentation Views Normal view is the primary editing viewNormal view is the primary editing view Slide Sorter view is used for rearranging slides and adding slide effectsSlide Sorter view is used for rearranging slides and adding slide effects Notes Page view is for typing notes to yourselfNotes Page view is for typing notes to yourself Slide show view is used to give your presentationSlide show view is used to give your presentation 41Microsoft Office Illustrated Introductory, Windows XP Edition

Comparing Presentation Views You can change views using the View Shortcuts on the status barYou can change views using the View Shortcuts on the status bar You can also use the View tab on the RibbonYou can also use the View tab on the Ribbon 42Microsoft Office Illustrated Introductory, Windows XP Edition

Slide Sorter View 43Microsoft Office Illustrated Introductory, Windows XP Edition Slides appear as thumbnails and can be rearranged

Printing a PowerPoint Presentation Before you print your presentation, you should review it and preview itBefore you print your presentation, you should review it and preview it To preview your presentation, click the Office Button, point to Print, then click Print PreviewTo preview your presentation, click the Office Button, point to Print, then click Print Preview 44Microsoft Office Illustrated Introductory, Windows XP Edition

Printing a PowerPoint Presentation The Print Preview window offers options for previewing and printing your presentationThe Print Preview window offers options for previewing and printing your presentation The Print Preview tab appears on the RibbonThe Print Preview tab appears on the Ribbon 45Microsoft Office Illustrated Introductory, Windows XP Edition Print Preview tab

Printing a PowerPoint Presentation Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline viewUsing the Print dialog box, you can choose to print slides, handouts, notes or the Outline view Handouts can be printed as 1,2, 3, 4, 6, or 9 per pageHandouts can be printed as 1,2, 3, 4, 6, or 9 per page You can print in Color, Grayscale or Pure Black and White, depending on your printerYou can print in Color, Grayscale or Pure Black and White, depending on your printer 46Microsoft Office Illustrated Introductory, Windows XP Edition

Printing a PowerPoint Presentation 47Microsoft Office Illustrated Introductory, Windows XP Edition Print dialog box Click list arrow to choose what to print

Summary PowerPoint is a presentation software program that allows you to communicate your ideas effectivelyPowerPoint is a presentation software program that allows you to communicate your ideas effectively You can use text, graphics, charts, and movies and modify them to your likingYou can use text, graphics, charts, and movies and modify them to your liking You can choose many output formats, such as on-screen presentations or handoutsYou can choose many output formats, such as on-screen presentations or handouts 48Microsoft Office Illustrated Introductory, Windows XP Edition

Summary Planning is a very important part of creating a presentationPlanning is a very important part of creating a presentation You should consider the message you want to deliver, your equipment needs, audience needs, and additional materialsYou should consider the message you want to deliver, your equipment needs, audience needs, and additional materials Speaker notesSpeaker notes Audience handoutsAudience handouts 49Microsoft Office Illustrated Introductory, Windows XP Edition

Summary PowerPoint opens in the Normal view which contains the Outline and Slides tabs, the Slide pane and the Notes panePowerPoint opens in the Normal view which contains the Outline and Slides tabs, the Slide pane and the Notes pane The first slide has a Title Slide layoutThe first slide has a Title Slide layout Layouts contain text and content placeholders which you click to type or add an objectLayouts contain text and content placeholders which you click to type or add an object 50Microsoft Office Illustrated Introductory, Windows XP Edition

Summary PowerPoint offers several design themes which dictate the overall look of your presentationPowerPoint offers several design themes which dictate the overall look of your presentation Design themes include theme colors, theme fonts, and theme effectsDesign themes include theme colors, theme fonts, and theme effects Design themes are found on the Design tab of the RibbonDesign themes are found on the Design tab of the Ribbon 51Microsoft Office Illustrated Introductory, Windows XP Edition

Summary The four views in PowerPoint are Normal, Slide Sorter, Notes, and Slide ShowThe four views in PowerPoint are Normal, Slide Sorter, Notes, and Slide Show View Shortcuts are on the status bar and on the View tab on the RibbonView Shortcuts are on the status bar and on the View tab on the Ribbon Before printing your presentation you should review it and preview it using the Print Preview commandBefore printing your presentation you should review it and preview it using the Print Preview command 52Microsoft Office Illustrated Introductory, Windows XP Edition

Summary Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline viewUsing the Print dialog box, you can choose to print slides, handouts, notes or the Outline view You can print handouts as 1,2, 3, 4, 6, or 9 per pageYou can print handouts as 1,2, 3, 4, 6, or 9 per page You can print in Color, Grayscale or Pure Black and White, depending on your printerYou can print in Color, Grayscale or Pure Black and White, depending on your printer 53Microsoft Office Illustrated Introductory, Windows XP Edition