REPORT ON PROCUREMENT AND DELIVERY OF LTSM FOR THE 2015 SCHOOL YEAR PORTFOLIO COMMITTEE ON EDUCATION 24 FEBRUARY 2015

PRESENTATION OUTLINE Purpose Understanding the LTSM procurement and delivery process Provincial LTSM procurement and delivery modalities Delivery of textbooks and stationery by provinces for 2015 Textbooks Retention and Retrieval Delivery of Grades R to 9 workbooks

PURPOSE To present to Portfolio Committee the Report on the Procurement and Delivery of Learning and Teaching Support Materials (LTSM) for the 2015 school year

UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS Each year the DBE develops a Sector Plan to guide and set timelines for provinces to procure LTSM in readiness for the new school calendar year by November of the previous school year. The plan is sent to provinces; provinces were requested to align their Management Plans to that of the DBE. The DBE continuously reminds PEDs on the importance of aligning their Management plans to meet the end of November deadline for delivery of textbooks and stationery to schools. Deadline for provincial plans to be submitted to DBE is end of May each year.

UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS cont. Schools place orders based on projected numbers June- July. PEDs place orders with publishers July – August Publishers deliver to PED warehouses Sept- Oct. Managing agents deliver to schools Oct-Nov Schools declare shortages Jan-Feb Mop up orders placed by PEDs Jan- Feb Mop up deliveries Feb-March

PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES Eastern Cape Textbooks for implementing grades are procured centrally by the province for all the schools, regardless of Section 21.1.c function or its quintile. Publishers appoint a managing agent to deliver textbooks to schools. The managing agent appoints SMMEs to deliver to schools. Free State Schools submit their orders online and these are sent via the regions to the provincial office. The province consolidates quantities and places orders with publishers. PED officials manage district warehouses from where textbooks are delivered to schools. Manufacturers are appointed to deliver stationery. Gauteng The province has appointed a managing agent to manage the procurement of both textbooks and stationery for only Section 20 schools. The managing agent manages the warehousing and distribution of LTSM to schools. Section 21(c) schools procure themselves. KwaZulu Natal The province has appointed a managing agent to manage the procurement, of both textbooks and stationery to schools.

PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES Cont…. Limpopo The province procures textbooks and stationery centrally for all schools. Publishers are invited to submit their lowest price. The province selects the three cheapest books on the revised catalogue and places orders in descending quantities of price A single manufacturer is appointed per district to provide stationery to schools. Mpumalanga All schools submit their requisitions for textbooks and stationery which are then verified and approved by Circuit Managers. The managing agent consolidates the quantities and places orders with publishers and stationery manufacturers. Northern Cape Schools place textbook orders electronically. The province consolidates and places orders with publishers. Schools order stationery themselves North West The province procures stationery and textbooks centrally on behalf of schools. The regions process orders for textbooks and stationery and forward the documentation to the province for payment. Western Cape The province procures textbooks for all CAPS implementing grades centrally directly from publishers. Schools procure stationery.

DELIVERY OF TEXTBOOKS AND STATIONERY BY PROVINCES FOR 2015 It should be noted that having procured textbooks for the roll out of CAPS in each of the implementing years, the 2015 textbook orders are ONLY TOP-UPS with the exception of Grade 12 Folklore which is a new genre for African Home Languages. Provinces placed orders with publishers with the exception of the Free State which had budget problems due to accruals. The top-up orders were expected to bring provinces to the expected level of universal coverage. It must be noted that provinces placed textbooks orders worth more than R3 billion for the 2015 school year.

PROVINCIAL BUDGETS FOR LTSM PROCUREMENT FOR THE MTEF Province 2014/15 (R’000) 2015/16 (R’000) 2016/17 (R’000) Eastern Cape R 781 246 To be provided Free State R 21 613 Gauteng R 1 526 286 R 1 787 458 R 1 889 617 KwaZulu Natal R 1 233 000 R 1 313 000 R 1 392 000 Limpopo R 517 824 R 589 765 R 612 022 Mpumalanga R 440 421 R 487 637 R 512 776 Northern Cape R 54 832 R 61 357 R 62 437 North West R 390 000 Western Cape R 328 505 R 346,245 R 364 942

PROCUREMENT AND DELIVERY TO DATE Provinces % Textbooks Delivery to date % Stationery Delivery to date Grades 1-6, 10 and 11 Retention and retrieval Universal Coverage Eastern Cape 87% 97% 89, 3% 100% Free state 80% To be verified Gauteng Section 20=100% and Section 21=97.05% Schools procure 95% 93% KwaZulu Natal 99.8% 98% 63% Limpopo 100% top up 32% mop up 99% Mpumalanga 85% Northern Cape 90% North West 94% To be provided 92 % Western Cape 92% 89%

TEXTBOOKS RETENTION AND RETRIEVAL Reports from provinces show that provinces have made retrieval and retention of textbooks a priority in all schools. A conclusive report is expected after the 2014 procurement cycle in February 2015.

2015 WORKBOOKS For 2015 school academic year, the DBE distributed the following Workbooks to all public schools: Grade R Workbooks; Literacy/language Gr 1 – 6 in 11 languages; Mathematics Grades 1-3 in eleven languages; Mathematics Gr 4 – 9 English and Afrikaans; Life Skills Gr 1 – 3 in 11 languages; and English FAL Grades 1-6. Workbooks are printed in two volumes

PRINTING AND DELIVERY OF WORKBOOKS Printing of Grades 1-9 workbook 1 for 2015 academic year commenced at the beginning of June 2014 and was completed end of July 2014. As at 30 September 2014, a total number of 19 439 (82.18%) out of 23 654 schools received 2015 workbook consignments. An additional 1,5 million per volume was printed to provide for delivery to the outstanding schools in the fourth term. Grade R workbooks 1-4 and 40% of Volume 2 grades 1-9 were delivered to school in the fourth term. EC, WC, MP, KZN, LP, NW and GP provinces formally requested 5% additional workbooks quantities through the DBE tender processes to address shortages.

DELIVERY OF GRADES R TO 9 WORKBOOKS The table below indicates the breakdown per province of the number of schools across the country that received Grades 1-9 volume 1 workbooks as at 16 January 2015: Province Total Schools Allocated Total Books Allocated Schools Dispatched Books Dispatched Schools Delivered Books Delivered % Schools Delivered % Books Delivered EC 5 163 4 473 030 5 153 4 463 025 99.81% 99.78% FS 1 258 1 548 430 100.00% GP 2 127 4 572 710 KZ 5 928 5 639 495 LP 3 927 3 402 855 3 922 3 396 345 99.87% MP 1 635 2 210 250 NC 542 661 970 NW 1 488 1 799 165 WC 1 494 2 155 560 Grand Total 23 562 26 463 465 23 547 26 446 950 99.94%

DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont..) The table below indicates the breakdown per province of the number of schools across the country that received Grades 1-9 volume 2 workbooks as at 16 January 2015: Province Total Schools Allocated Total Books Allocated Schools Dispatched Books Dispatched Schools Delivered Books Delivered % Schools Delivered % Books Delivered EC 5 160 4 477 080 4 397 3 744 655 2 509 2 088 745 48.62% 46.65% FS 1 258 1 548 550 826 1 010 665 377 436 330 29.97% 28.18% GP 2 126 4 566 115 1 341 2 869 095 659 1 394 660 31.00% 30.54% KZ 5 927 5 650 925 4 019 3 630 325 2 125 1 866 180 35.85% 33.02% LP 3 926 3 404 635 2 643 2 050 945 1 425 846 625 36.30% 24.87% MP 1 623 2 211 365 1 194 1 535 630 661 835 220 40.73% 37.77% NC 542 662 010 245 281 325 46 41 010 8.49% 6.19% NW 1 484 1 800 495 1 059 1 304 690 432 550 160 29.11% 30.56% WC 1 494 2 155 640 848 1 227 880 71 90 870 4.75% 4.22% Grand Total 23 540 26 476 815 16 572 17 655 210 8 305 8 149 800 35.28% 30.78%

DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont….) The table below indicates the breakdown per province of the number of schools across the country that received Grade R volume 1 workbooks as at 10 December 2014: Province Total Schools Allocated Total Books Allocated Schools Dispatched Books Dispatched Schools Delivered Books Delivered % Schools Delivered % Books Delivered EC 4 504 749 580 4 465 742 533 99.13% 99.06% FS 632 160 620 100.00% GP 1 339 443 180 1 333 441 560 99.55% 99.63% KZ 3 996 957 760 3 989 956 680 99.82% 99.89% LP 2 334 557 380 2 330 556 580 99.83% 99.86% MP 924 224 700 922 224 480 99.78% 99.90% NC 372 77 460 NW 946 223 580 944 223 360 99.79% WC 1 016 306 720 1 015 306 260 99.85% Grand Total 16 063 3 700 980 16 002 3 689 533 99.62% 99.69%

PRINTING AND DELIVERY OF WORKBOOKS cont.. The delivery exceptions received as at 30 September is detailed in the table below. The exceptions are a result of incorrect data received from provinces. These are being addressed by the 7 provinces that ordered additional 5% stock Province Schools reported additional workbooks Schools reported Introduction of new Language Schools reported wrong language New Grade Omitted school EC 55 2 12 3 FS 15 - GP 43 1 KZN 81 6 LP MP 14 NC NW 47 WC 49 TOTAL 353 7 24 18

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