1. Department of Arts and Culture Presentation to the Select Committee on Appropriations: 05 June 2012 Community Library Services Grant Mr Sibusiso Xaba Director - General

2. Outline of Presentation 1.Introduction 2.Background 3.Monitoring and Evaluation 4.Expenditure on the grant by March 2012 5.MTEF Allocations: 2012-2015 6.2011/12 Performance 7.Challenges 8.Recommendations 9.Photos for the 2011/12 completed projects 2

3. 1.Introduction 1.1The purpose of this presentation is to report to the Select Committee on Appropriations for: 1.1.1 Provincial spending and performance of the community library services grant. 2 3

4. 2.Background 2.1The purpose of the conditional grant is to ensure that urban and rural library services are transformed through a recapitalised programme at provincial level and to mainstream the policy framework for the public library sector 2.2The focus areas for the conditional grant are the following: infrastructure development, ICT (information and computer technology), library resources, staff capacity, visually impaired readers’ needs. 4

5. 2.Background (cont-) 2.3Some of the key strategic priorities of the grant are to address issues of skills development, disparities in service provision, and promotion of the sector. 2.4The programme also respond to the President’s state of the Nation address in terms of infrastructure development. 2.5Despite some successes with regard to the implementation of the grant there are still gaps and challenges. 5

6. 2.Background (cont-) 2.6The inconsistent salary structures across the three spheres of government presents a serious challenges to the stability of the sector. Staff retention and turn over is a serious challenge in the sector. 2.7The policy gaps at local government level creates an unsustainable funding challenge to service delivery. The inability of provinces to fund the total cost of the service remains a challenge for some municipalities. 6

7. 3. Monitoring and Evaluation 3.1In line with the requirements of the Division of Revenue Act (DORA), 2011, the Department undertakes monitoring and evaluation of the programme as follows: Four quarterly meetings are held in a year with all nine provinces to discuss the progress, challenges and the way forward in the implementation of the grant projects. Provinces submit monthly financial and quarterly performance reports to the Department. The Department conducts an evaluation of the performance of the grant every year as required by the Act. Monitoring visits to projects and site meetings are held continuously. 7

8. 3. Monitoring and Evaluation (cont.): Intervention 3.2Regarding the under-spending provinces, the Department intervened in the following ways:  The Department embarked on a roadshow in 2011 to provinces to discuss pertinent issues affecting service delivery.  The Director – General held a high level meeting with Provincial Heads of Departments on 16 February 2012 to highlight concerns regarding infrastructure development.  The conditional grant programme is a standing item at all TIC and MINMEC meetings. 8

9. 3. Monitoring and Evaluation (cont.) The Department withheld the fourth transfers to six under- spending provinces (Eastern Cape, Kwa-Zulu Natal, Limpopo, Mpumalanga, Northern Cape and North West) in 2010/2011 in terms of section 16(1)(c) of the Division of Revenue Act (DORA). Fourth transfers to the amount of R50,215 million was stopped due to unsatisfactory representations from provinces as to why the allocations should not be withheld for EC, KZN, LP, NC and NW. The decision to withhold or stop the allocations to provinces was done in consultation with the National Treasury. 9

10. 3. Monitoring and Evaluation (cont.) In January 2012, the fourth quarter allocation to Limpopo was withheld due to under-spending. The transfer was released in February 2012, in consultation with the National Treasury, due to the satisfactory representation received from the province that it would be able to spend the allocation. 10

11. 4.Expenditure by March 2012 CONDITIONAL GRANTS: FUNDS RECEIVED AND PAYMENTS MADE BY PROVINCES AS AT 31 March 2012 GUIDELINE PERCENTAGE : 100 % ARTS AND CULTURE SUMMARY Province Division of Revenue Act, 2011 (Act No. 6 of 2011) Governmen t Gazette: Other Gazettes Provincial roll-overs Total available Payment Schedule: Year to date Received by province: Year to date Provincial actual payments % Transferred of national allocation % Actual payments of total available R thousand Eastern Cape 80,974 14,500 19,537 115,011 95,474 92,134 100.0%80.1% Free State 47,909 - - 46,388 100.0%96.8% Gauteng 54,716 - 581 55,297 54,716 54,987 100.0%99.4% KwaZulu-Natal 45,401 3,570 - 48,971 49,361 100.0%100.8% Limpopo 66,497 8,444 6,396 81,337 74,941 50,378 100.0%61.9% Mpumalanga 66,497 - - 62,460 100.0%93.9% Northern Cape 69,900 - 3,902 73,802 69,900 73,714 100.0%99.9% North West 62,832 - 16,310 79,142 62,832 59,381 100.0%75.0% Western Cape 48,694 - - 100.0% Total 543,420 26,514 46,726 616,660 569,934 537,497100.0%87.2% 11

12. 5. MTEF Allocations: 2012 - 2015 12 DepartmentName of allocationProvince Column A Column B 2012/13 Allocation Forward Estimates 2013/142014/15 R'000 Arts and CultureCommunity library services Eastern Cape 78 058 74 633 69 171 Free State 50 304 55 070 63 379 Gauteng 56 452 60 611 64 247 KwaZulu-Natal 48 619 56 297 69 674 Limpopo 68 822 72 662 72 081 Mpumalanga 68 822 72 662 77 081 Northern Cape 72 395 76 431 76 076 North West 64 973 69 210 67 077 Western Cape 56 129 60 210 72 828 Unallocated - - - TOTAL 564 574 597 786 631 614 - - - Allocated amount 564 574 597 786 631 614

13. 6.2011 / 2012 Performance 6.1 Thirteen (13) new libraries were completed in 2011/2012 Gauteng (1)- Mohlakeng KwaZulu-Natal (1) – Mbazwana Limpopo (4) – Bakgoma; Rapotokwana; Shiluvane; and Mutale Mpumalanga (2) Botleng and Hluvukani Northern cape (1) Nababeep North West (4) Dertig; Ipeleng; Lebaleng and Mogwase 2 13

14. 6. 2011 / 2012 Performance (cont.) 6.2 Fifty-One (51) libraries were upgraded in 2011/2012 Eastern Cape completed 10 libraries Free State completed 2 Gauteng completed 6 KwaZulu-Natal completed 3 Limpopo completed 1 Mpumalanga 0 Northern Cape completed 28 North West completed 0 Western Cape completed 1 14

15. 6. 2011 / 2012 Performance (cont.) 6.3 Visually impaired services were established in 28 community libraries: MP (3), FS (15), EC (9), NW (1) 6.4 A number of 347 library staff were appointed and up to 700 library employees’ contract were renewed in 2011/12. 6.5 Library staff received bursaries to study Library related courses in MP (28) and FS (16) 15

16. 6. 2011/2012 Performance (cont.) 6.6 New library material including books, educational toys, educational DVDs and CDs were purchased and distributed to community libraries 6.7 The conversion of a library system took place in some ommunity libraries in the six provinces (EC- 75, KZN - 38, LP -, MP - 102, NW - 22, and NC – 1) 6.8Provinces are prioritising the issue of ICT infrastructure and making sure that community libraries have Public Internet Access. Internet connectivity in 2011/2012 (KZN-5; LP-49; MP-103; NW-40 and WC-20) 16

17. 7.Challenges 7.1The job evaluation process for librarians remains unresolved by DPSA despite numerous follow-ups by DAC. A follow –up letter will be sent to DPSA. 7.2Employment of staff on contract remains a serious challenge 7.3The salary disparities between the three spheres of government continue to create an unstable environment. 7.4Misalignment of infrastructure projects with DPW. 7.5Capacity to manage the grant remains a concern in some of the provinces. 17

18. 8.Recommendations, 16 Feb. 2012 8.1The extra-ordinary meeting with provinces on the 16 th February 2012 highlighted key infrastructure issues to be addressed. 8.2Provinces to investigate a single library design for new library buildings, informed by local conditions. 8.3Provinces to also investigate alternative implementing agents. 8.4Provinces to consider alternative service delivery approaches like mobile libraries and container or modular structures as short term interventions. 8.5Project management capacity to be established. 18

19. 9. Pictures of completed infrastructure projects Dertig Community Library in NW 19

20. Inside Dertig library 18 20

21. Pictures of completed infrastructure projects (cont.) Mbazwana Library in KZN 21

22. Pictures of completed infrastructure projects (cont.) Mbazwana Library in KZN 22

23. Pictures of completed infrastructure projects (cont.) Ipeleng Community Library 23

24. Pictures of completed infrastructure projects (cont.) Mutale Community Library in LP 24

25. Pictures of completed infrastructure projects (cont.) Mohlakeng library in Gauteng 25

26. Pictures of completed infrastructure projects (cont.) Botleng library in MP 26

27. Pictures of completed infrastructure projects (cont.) Nababeep library in Northern Cape 27

28. Thank you