Zack Lane ReCAP Coordinator July 2013 ReCAP Columbia University

 CUL routes approximately 30,000 new acquisitions directly to ReCAP per year  Selectors decide which titles  Physical items move through several CUL units before accession at ReCAP  CPM-177 is an overview of this process CPM-177  NOTE: No holds or recalls can be placed on material while OPAC Location display reads “For Offsite” (CLIO Location xxx4off)  The following schematic outlines the pathways… ReCAP Columbia University

ReCAP Columbia University MAS MPS and OSMC BSP ReCAP Bridgeport SAS Path1: Binding Path 2: Labeling

 MAS: Monograph Acquisition Services  SAS: Serials Acquisition Services  MPS: Monograph Processing Services  OSMC: Original Serial and Monograph Cataloging  BSP: Binding & Shelf Preparation  Bridgeport: Bridgeport National Bindery, Inc.Bridgeport National Bindery, Inc.  ReCAP: Research Collections and Preservation Consortium (Offsite)Research Collections and Preservation Consortium (Offsite) ReCAP Columbia University

 Selectors indicate which new acquisitions to process for ReCAP  Selectors write location “xxx4off” on T2 Rider slip ReCAP Columbia University

 New acquisitions arrive from three primary sources: 1.Books on approval (YBP, Casalini, etc) 2.Firm and standing orders (title-by- title purchases) 3.Gifts or other direct accessions  All are routed from acquisition units to cataloging units ReCAP Columbia University MAS MPS and OSMC SAS

ReCAP Columbia University  After selector decision items are routed to cataloging units (MPS and OSMC)  Items with standard records are given an offsite barcode (see CPM-424), CLIO location xxx4off, charged to a status patron, and routed to BSPCPM-424  Avery Library items without standard records go to Avery Backlog with a temporary location  Other items without standard records are processed directly for ReCAP with a preliminary record and MFHD note “‡x Offprecat” for future, batch processing against OCLC

 The following CPM and SCARM documents detail practice for processing new acquisitions for ReCAP: ◦ CPM-165 : Precat and Offsite Preliminary Record Processing CPM-165 ◦ CPM-178 : Processing New Material for Offsite CPM-178 ◦ CPM-179 : Processing New ave/fax Material for Offsite CPM-179 ◦ CPM-679 : Mixed Media Processing: Monographs CPM-679 ◦ SCARM-620 : Adding Volumes to Offsite Sets and Serials SCARM-620 ReCAP Columbia University

ReCAP Columbia University  Most items routed to BSP have CLIO location xxx4off and are charged to a status patron  Added issues of serials have location off,xxx  Cataloging units insert B Rider slips as necessary  Items follow one of two paths in BSP: 1.Binding (charged to CATBIND001) 2.Labeling (charged to OFFLABL001) MPS and OSMC BSP Path1: Binding Path 2: Labeling

 Cataloging units code transitional location xxx4off  OPAC displays location: “For Offsite”  Items are charged to one of two status patrons according to CPM-403 CPM-403  CATBIND001 displays “In binding preparation. Try Borrow Direct or ILL”  OFFLABL001 displays “En route to Offsite” ReCAP Columbia University

ReCAP Columbia University BSP ReCAP Bridgeport Path1: Binding

ReCAP Columbia University  On arrival, BSP charges item to status patron BSPBIND001  BSP completes binding slip and routes items to Bridgeport National Bindery, Inc.Bridgeport National Bindery, Inc.  After return to CUL, items are staged in Shipping & Receiving for pick up  Bohren’s courier picks up new acquisitions daily Bohren’s courier  Items will be available for request in CLIO two to four weeks from time of Bohren’s pick up

ReCAP Columbia University  CLIO location xxx4off has not changed  BSP charges items to At Bindery status patron: BSPBIND001  OPAC displays status: “At Bindery. Try Borrow Direct or ILL.”

ReCAP Columbia University BSP ReCAP Path 2: Labeling

ReCAP Columbia University  On arrival BSP does not charge items  New acquisitions for ReCAP do not receive a spine label  BSP adds ownership stamps and security tape  Items are staged in Shipping & Receiving for pick up  Bohren’s courier picks up new acquisitions daily  Items will be available for request in CLIO two to four weeks from time of Bohren’s pick up

ReCAP Columbia University  CLIO location xxx4off has not changed  BSP does not charge item  Item remains charged to OFFLABL001  OPAC display changes only after accession at ReCAP

ReCAP Columbia University BSP ReCAP

Columbia University  New acquisitions are staged in Shipping & Receiving (S&R)  Items are staged on yellow, wooden carts according to customer code  S&R staff wrap wooden carts with plastic wrap  Bohren’s courier picks up new acquisitions daily  Items arrive at ReCAP charged to status patron  Items will be available for request in CLIO 2 to 4 weeks from time of Bohren’s pick up

ReCAP Columbia University  Discharge of items is performed by CUL staff every Friday. For more information see Accession Reports Accession Reports  Some items become lost during the process. For more information about how staff resolve see BILO ReportBILO Report  BSP tracks the number of items routed to S&R on wooden carts  Circulation data is available to track the total charges to CLIO locations with format xxx4off Circulation data

ReCAP Columbia University  After accession at ReCAP, CLIO location changes to off,xxx  Request link appears  “RECAP LOAD” text appears in MFHD History  Item must be discharged before patron request  Discharge is performed every Friday

 For more information about access to ReCAP collections please see Off-site Library Shelving Facility (ReCAP) site on LWeb.Off-site Library Shelving Facility (ReCAP)  Training documents and data can be found on both the Staff ReCAP website and the ReCAP Data CenterStaff ReCAP website ReCAP Data Center  Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator ReCAP Columbia University