eSHARS Training Presented by: Sheena Joslyn Provider: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com Source: MFCS, a division of the Houston Independent School District

OVERVIEW Booklet Pages Logging in Step-by-Step Instructions Screen Shots Source: MFCS, a division of the Houston Independent School District

Website Example-After Login Source: MFCS, a division of the Houston Independent School District

Booklet Pages & Logging In UserID = address Login = resetschool 5 Tabs ◦Birdville = Live data ◦Training = Fake data Booklet page 23 ◦Page 37 = IMPORTANT reminders Communication 1. Add a Visit from Scratch 2. Review Pending Approval of Visits 3. View your Visit History 4. View Student Info. 5. View Student Logs 6. Add a New Student 7. View my caseload Source: MFCS, a division of the Houston Independent School District

Website Example-Training Tab Source: MFCS, a division of the Houston Independent School District

Website Example-Visit Tab 1. Caseload 2. Service 3. What would you like to do Source: MFCS, a division of the Houston Independent School District

Building Your Caseload “View My Caseload” (on right side)..allows to add students to caseload Place checkmark next to students you need in your caseload Pages of students, scroll to bottom Removing a student, right side of screen, place a checkmark next to their name and click “Remove” Click “close” Source: MFCS, a division of the Houston Independent School District

Website Example-Caseload Expands Source: MFCS, a division of the Houston Independent School District

Website Example-Added Students Source: MFCS, a division of the Houston Independent School District

1. Add A Visit From Scratch Highlight student and choose service ◦In this example we’re creating a Speech Evaluation Service “Add a Visit From Scratch” (3 rd box) Choose: Location, Date, Visit Start Time, and Length of visit “Next” Next screen = 2 questions ◦Before this Evaluation, was this Student Special ED? ◦After this Evaluation, will this Student be Special ED? “Create” Source: MFCS, a division of the Houston Independent School District

Website Example-Speech Eval. Source: MFCS, a division of the Houston Independent School District

Website Example-Speech Eval. Source: MFCS, a division of the Houston Independent School District If you answer “No” = don’t bill Evaluations only billable if the student has an existing Special Ed. label or qualified for one.

Website Example-Speech Eval. Source: MFCS, a division of the Houston Independent School District

Website Example-Therapy Session Source: MFCS, a division of the Houston Independent School District

Website Example-Therapy Session Source: MFCS, a division of the Houston Independent School District

2. Review Pending Approval of Visits & 3. View Your Visit History Highlight Student from caseload “Review Pending Approval of Visits” (3 rd box) Choices: ◦Ready To Bill ◦Reviewed but Failed ◦Review Later “Save “ Highlight Student from caseload “View Your Visit History” (3 rd box) Source: MFCS, a division of the Houston Independent School District

Website Example-Pending Approvals Source: MFCS, a division of the Houston Independent School District

Website Example-Visit History Source: MFCS, a division of the Houston Independent School District

4. View Student Information Tabs are: ◦Visit History ◦Log ◦ARD History ◦Medicaid History ◦Campus History Visit History (Delete, View, and change billing status) *ALERT: If not ready to bill, put into Completed-DO NOT BILL Status Log (Keep track of why services weren’t performed and ARD hours completed) ARD History (Modify and/or Add an ARD) *CAUTION: There may be services already present that need to stay within the active ARD *The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit Source: MFCS, a division of the Houston Independent School District

Website Example-Student Info. Source: MFCS, a division of the Houston Independent School District

Website Example-Log Tab Source: MFCS, a division of the Houston Independent School District

Website Example-ARD History CAUTION!! Source: MFCS, a division of the Houston Independent School District

5. View Student Logs Source: MFCS, a division of the Houston Independent School District

Reminders Communication via phone or BISD Add students via Sheena Joslyn “Help” online Parental consent View pending visits Setup a billing schedule Make sure student has ARD/IEP Source: MFCS, a division of the Houston Independent School District

Website Example-Help Tab Source: MFCS, a division of the Houston Independent School District Troubleshooting & to HISD

Contacts Sheena Joslyn ◦(817) Misty Brown (Alternate) Houston ISD ◦(800)