1. eSHARS Training Presented by: Sheena Joslyn Assistant to Mr. Seale-Associate Superintendent for Finance SHARS/Medicaid Specialist Vendor: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.comeSHARS.com

2. Overview Booklet Pages Logging in Instructions

3. SAF Process Signature Authorization Form Implemented 2011-2012 Once a year, on first login requirement After login (see slides 8-10): – Ensure all data is correct for your profile – Type in, exactly as it appears, your name to the “sign here” text box at bottom – Click “View SA Form” – Print it, sign and date it, fax it to Houston ALL original forms come to Sheena Joslyn in the administration building If you see an error on your SAF profile, please select “I do not agree,” type in your explanation and click “send communication.”

6. PRINT, SIGN, FAX and SEND ORIGINAL TO SHEENA JOSLYN

7. Will not build caseload – Why? No student in BISD is “tagged” for psychological service. Assessments are not a tag in Skyward. Students given initial evaluation not in system. – Since these students don’t have a special education label, you will not see them in system. What Changed For LSSP Billings?

8. Booklet Pages & Logging In Relevant to the 11-12 Booklet UserID = email address Password = per Houston ISD For existing eSHARS users: – Your password will transfer from year to year. 5 Tabs – Birdville = Live data – Training = Fake data Booklet Pages 4 – Page 50= important reminders Communication 1.Add a Visit from Scratch 2.View your Visit History 3.View Student Info. 4.View Student Logs 5.View My Caseload 6.View My Appeal List

9. Website Example-Login

10. Website Example-After Login

11. Visit Tab & View My Caseload NO STUDENTS FOUND Will not have students in your caseload box. Will not add students.

12. You do not want to waste your time searching for a student to bill for if they aren’t eligible Select “View Student Information” Type in a unique ID (i.e. last name, SSN..etc) Select the student’s name Click “Next” Click “Medicaid History” and “Search” – Look at Medicaid “effective date” & “end date” columns – If the date you performed assessment is outside of that range, you do not bill. If the date you performed assessment is within that range, you may proceed to “Add a Visit From Scratch” How to Check Medicaid Eligibility

13. This is where you choose which unique ID you have to search for the student with.

16. How to Bill Assessment Click the “Visit” tab to bring you back to the “home screen” Click “Assessment/ Psychological Testing” (middle box) “Add a Visit From Scratch” – The next screen will look very similar to “View Student Information,” but you can read the top text to verify it is different Enter a unique ID (i.e. Last name, SSN…etc) Search Select the student’s name Click “Next” The next screens will look just like the ones you’ve seen before when you’ve billed assessments.

17. This is where you choose which unique ID you have to search for the student with.

19. Website Example-Add a Visit Assessment/Psych. Testing Evaluations only billable if the student has an existing Special Ed. label or qualified for one.

20. Website Example-Add a Visit Assessment/Psych. Testing

21. Website Example-Add a Visit

22. Website Example-Visit History Shows you what step in the process any appealed visits are.

23. Website Example-Student Info. Visit History

24. Website Example-Help Tab Troubleshooting & Email to HISD

25. Reminders Communication via phone or BISD email Add students via Sheena Joslyn “Help” online Parental consent- ”No’s” go to Sheena ASAP Setup a billing schedule – No greater than 4 weeks Make sure student has ARD/IEP

26. What do I do if I can’t find the student under the “View Student Information” module? – Email Sheena Joslyn student name, DOB, SSN/Student ID.Sheena Joslyn – Sheena will check Medicaid eligibility & correspond with you via email/phone. Why did this change? – MFCS/Houston’s job is to keep us in compliance with State/Federal requirements: The student’s who are tagged with the service (i.e. Speech) will only come up to an SLP or SLPA assigned to campus A Because we do not tag a student for Assessment or Psych.,they won’t come up under your qualifications any longer. Call Sheena @ 817-547-5735 Email Sheena (Click Here To Email)Sheena (Click Here To Email) Call MFCS/Houston @ 800-381-6334 Email Houston Support (Click Here To Email)Houston Support (Click Here To Email) Questions

27. Contacts Sheena Joslyn – (817) 547-5735 – Sheena.joslyn@birdvilleschools.net Sheena.joslyn@birdvilleschools.net Houston ISD – (800) 381-6334 – eshars@houstonisd.org eshars@houstonisd.org FAQ about SHARS – FAQ's FAQ's