September 17, 2004 Revised 11/8/2012 DPI Vehicle Fleet Management OP-1 1 Use this procedure to review and print DP02 MI/PM work orders scheduled for your County. 1.From the SAP R/3 System Easy Access screen or from your favorites, enter or select transaction code ZIP24. Click or press Enter. The MAINTANCE SCHEDULING : Selection Criteria screen displays. 2.Click on the Variant icon. Enter DPI* under variant name, remove your ID, and click. 3.Select (double-click) a variant: DPI_MI – 30-day Inspections + Time Based Preventive Maintenance DPI_PM – Mileage Based Preventive Maintenance Returns to the MAINTENANCE SCHEDULING: Selection Criteria screen. 4.Enter your plant code. Click. A. Explanation of Column Headings in All Variants: Maintenance Item Description – Contains inventory number of the vehicle (e.g. bus number), and order description Order – Work order number generated by SAP. Due Packages - Last number in this field indicates what type of PM or MI is due (Gives an idea of the scope) Sort Field – Responsible mechanic (or other info as LEA defines in the vehicle data) Work Order Status - Status of work order (ie. CRTD – Intial status when system creates, REL – Released by User, PRT - Printed) Maintenance Plan – SAP maintenance plan number for each vehicle (the schedule for when PM’s are due). Equipment – SAP-generated Equipment number of vehicle. Maintenance Scheduling Overview List ZIP24 Back Cancel Help Exit Enter Save Execute Basic Commands Order Types DP01Corrective Maintenance Orders – used for most vehicle repairs. DP02Preventative Maintenance Orders – created automatically by SAP; triggered by strategies for maintenance plans. DP07New Vehicle Prep Orders DP08Administration time

September 17, 2004 Revised 11/8/2012 DPI Vehicle Fleet Management OP-1 2 B. Explanation of Column Headings for DPI_PM C. Explanation of Column Headings for DPI_MI Planned Date – Due Date of Inspection or Time Based PM 5.On Scheduling overview list form: Maintenance Scheduling Overview List, select the vehicles to be processed - Hold down the CTRL key to make multiple selections or click on to select all records. 6.Follow menu path Environment>Orders. - This moves the selected items to the Display PM orders: List of Orders screen. 7.Click on Change<>Display. - This changes the data to the Change mode. 9.On the Change PM orders: List of Orders click on and then on to release the orders. 10.Follow menu path Order>Print>Order for 30-day Inspections – See sidebar for PM printing 11.Distribute the printed work orders as appropriate. The menu path Order>Print Order defaults to the one- page printing set up for MI’s. To print more than one page or to print PM’s, it is necessary to drill down on the work order. Click on the In Process icon. On the “Order: Put in Process”dialog box, select Print with online window”. On the Select Shop Papers dialog box, select “MAINTENANCE ORDER”. Counter Reading - Reflects last document entered for mileage (entered when fueled). NxtPlanCountReading (NPCR) - Last possible counter reading before the PM is late. Total Counter Reading - Reflects the total miles on the equipment master for the vehicle, Including vehicles with odometer replacements and odometers which have rolled over. Difference - Difference between the last mileage entered (Counter Reading) and the Mileage when the vehicle will be due a PM(NxtPlanCountReading field)-”Miles left to go”.