1. Two methods to observe tutorial
Standard Method
This method allows presentation to be resized to user preference.
Slide Show Method (Example below)
Presentation fills entire screen
Click on Slide Show tab at top of screen
Click icon <From Beginning>
Note: Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.

2. Transaction Procedures
Welcome to
BSIP 101
Transaction Procedures
Stocking Inventory
Instructor: Stephen Wright DPI Technical Consultant

3. Purpose: To enter received materials into inventory.

4. If stocking fuel visit DPI’s website
These transactions are not for receiving fuel (diesel or unleaded); that process requires a different MIGO transaction.
If stocking fuel visit DPI’s website
and select the tutorial titled
Receive Fuel (MIGO)

5. If items are not currently extended visit DPI’s website
Inventory items are required to be extended to your plant before they are entered into inventory.
If items are not currently extended visit DPI’s website
and select the tutorial titled
Extending Material to Plant (ZMM01Z)

6. The Starting Point! The Invoice Determine DOT numbers Verify
Unit prices for each item
Sub-total value
Tax value
Shipping (If applicable)
Invoice total

7. Two transactions are required to complete this procedure:
ME21N; &
MIGO
Let’s get started -

8. Step 1

9. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type ME21N or
from your favorites menu, select transaction ME21N –Create Purchase order.
Your screen should look similar
to the example at the right.

10. PO Quantity = Quantity of material items to stock.
ME21N Screen Steps
Data Input
Vendor = 23 (Always)
PO Quantity = Quantity of material items to stock.
Material
DOT number of item to stock.
OUN (Unit of Measure)
EA = Each, Gal = Gallons, QT = Quarts, etc.
Net Price
Enter the unit price per item as indicated on the invoice plus prorated Tax and Shipping
Plant & Storage Location
Pre-set in initial set-up.

11. Click on Header icon (Just above the table on the left side)
ME21N Screen Steps
Click on Header icon (Just above the table on the left side)

12. With the Header section expanded – Verify Information input
ME21N Screen Steps
With the Header section expanded –
Verify Information input
Click on the status tab
Verify amount ordered; this value should match the quantity from the invoice.
Verify price of items ordered; this should match invoice total.
Tip: If an error – back up, make necessary changes then proceed.

13. Click on Continue icon to close the Messages dialogue box.
ME21N Screen
Steps
Click on Check Icon
System may display messages in a dialog box about delivery dates and info records – these can be ignored.
Any other error messages must be resolved (See ME22N on how to correct Purchase Order).
Click on Continue icon to close the Messages dialogue box.

14. Press <ESC> or Back Arrow icon to return to Main Menu
ME21N Screen
Steps
Click on Save icon to record changes. A dialogue window will appear, click the button.
The Dummy Purchase Order Number will display in the status bar at the bottom of the screen.
Record this number on the invoice (It is required to complete the next step).
Press <ESC> or Back Arrow icon to return to Main Menu

15. Step 2

16. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type MIGO or
from your favorites menu, select transaction MIGO – Goods Movement.
Your screen should look similar
to the example at the right.

17. MIGO Screen
Steps
First Matchcode Field Set to: Goods Receipt
Second Matchcode Field Set to: Purchase Order
Movement Type Set to: 101 GR goods receipt

18. MIGO Screen
Steps
Open Field Enter purchase order created from ME21N posting.

19. MIGO Screen
Steps:
Click on Execute Icon or press <Enter>
System will pull in items from the purchase order

20. MIGO Screen
Steps:
Place a ü in the boxes of the OK column next to each item you want to receive.
If the top check box is grayed out and unable to be checked; go to the next screen.

21. MIGO Screen
Steps:
If the top check box is grayed out and unable to be checked. Minimize the Detail Data tab at the bottom of the screen. When this is done the check box field will look similar to the other boxes.

22. MIGO Screen
Steps:
Click on Save icon

23. MIGO Screen
Steps:
System will put the Material Document Number in the Status Bar.
Record this number on the invoice.

24. Questions

25. Thank You!
Stephen Wright
Technical Consultant