1. 1 SAP Variants

2. 2 COURSE OBJECTIVES  Understand what a SAP variant is and what it is used for  Create a variant  Access an existing variant  Display a variant  Change a variant  Delete a variant

3. 3 Understanding Variants  Variants are short-cuts to save time from entering or selecting the same information each time you execute certain transactions or reports  An SAP “variant” is used to create and save your personal settings (ex: organizational unit) for reports/transaction codes in SAP. Variants are a great time saver because once they are set up, they can be used again and again to quickly access your own personal settings for that report or transaction code. Variants can be used with most reports within SAP.  For example, variants can be used with the following time administration transaction codes: ► CAT4 ► CATC ► CATS_DA.

4. 4 Understanding Variants (cont)  For certain reports or transactions, pre-defined variants may have been set up for use at Tarrant County.  A master variant can be used as is or as a template to create your own personal variant. You should first check to see if a master variant can be used before you create a personal variant from scratch.

5. 5 Creating Variants  To retrieve a master variant when in a transaction ► Click on the Get Variant button from the selection screen ► Your User Id will default in the Created By field ► Delete your User Id from this field and click the Execute button to see a list of all available variants ► If a master variant is available, you can modify the selection criteria to meet your requirements ► Click the button to save and change the name of the variant to whatever you want to name it. Click the button again.  To create a variant from scratch: ► Go to the desired report or program ► Enter the desired selection criteria on the report selection screen ► Click on the button to save the criteria ► Type in your variant name and description ► Click on the button again to save your variant  The next time you go to this same report or transaction, click to retrieve your previously-saved variant

6. 6 Course Summary  You have reviewed the following items: ► Understand what a SAP variant is and what it is used for ► Create a variant ► Access an existing variant ► Display a variant ► Change a variant ► Delete a variant