1. Two methods to observe tutorial
Standard Method
This method allows presentation to be resized to user preference.
Slide Show Method (Example below)
Presentation fills entire screen
Click on Slide Show tab at top of screen
Click icon <From Beginning>
Note: Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.

2. Transaction Procedures
Welcome to
BSIP 101
Transaction Procedures
“Initial Setup”
Instructor: Stephen Wright DPI Technical Consultant

3. Purpose: To set primary default settings for BSIP usage.

4. Six transactions are required to complete initial setup.
Interface Settings
Setting up Purchase Orders
Default Printer
Monthly/Yearly Cost Reports
Single Screen work Orders
Extend Material Setup
Let’s get started -

5. Interface Settings
Purpose: To setup the primary screen to display better information.

6. From the SAP R/3 Easy Access screen
Select:
Extras
Settings

7. A new window appears titled “Settings”.
ü Check the boxes:
Do not display picture
Display technical names
Click the checkmark to record changes.
Purpose: This speeds access to the primary menu screen and adds transaction codes to the items on the favorites list.

8. Printer Settings
Purpose: To setup a default printer.

9. From the SAP R/3 Easy Access screen
Select
System
User Profile
Own Data

10. A new window appears titled “Maintain User Profile”.
Select the middle tab labeled Defaults

11. Select the Matchcode icon at the end of the Output Device field under the Spool Control heading.

12. Select the Matchcode icon at the end of the Output Device field under the Spool Control heading.
A new window appears titled
“Spool: Output Device” type DPI* in the Output Device field.
Press <Enter>

13. Select the Matchcode icon at the end of the Output Device field under the Spool Control heading.
A new window appears titled
“Spool: Output Device” type DPI* in the Output Device field.
Press <Enter>
Two Selections appear:
DPI_PRINTER (recommended)
DPI_PRINTER_SELECT

14. The difference of the selections
DPI_PRINTER_SELECT includes a Printer Options Selection window (shown to the right) every time the user chooses to print.
Note: This feature is useful if the user consistently desires to use a different printer for certain tasks (ex: 30 Day Inspections at printer A; Preventative Maintenance prints at printer B, etc.) If the user prints to an individual printer; we suggest the option DPI_PRINTER utilized.

15. Double click on the printer name to make your selection.
This will return you to the Defaults tab.
ü the following:
Print Now
Delete After Output

16. Double click on the printer name to make your selection.
This will return you to the Defaults tab.
ü the following:
Print Now
Delete After Output
Click on the Save Icon
to record changes.

17. Single Screen Work Order
Purpose: To set defaults; optimizing usage of work orders

18. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type IW33 or
from your favorites menu, select transaction IW33 – Display PM Order.
Your screen should look similar
to the example at the right.

19. Enter any valid work order in the Order field.
Press <Enter>

20. From the SAP R/3 Easy Access screen
Select
Extras
Settings
Default Values

21. Your screen should look similar to the example at the right.

22. Planning Plant = 6000

23. Planning Plant = 6000
Planner group
Select the Match Code Icon

24. Planning Plant = 6000
Planner group
Select the Match Code Icon
A new window appears. Select your county from the dropdown list by double clicking on the name. If your county is not present use the scroll bar to the right for this window.

25. Planning Plant = 6000
Planner group
Select the Match Code Icon
Main Work Center
Enter:
TECHWORK
LEA’s Plant Code
For training purposes with permission from the county; Macon County’s numbers are used:
Planner group = 056
Main work center = 6056

26. Your screen should look similar
Click on the
Ext. procurement tab
Your screen should look similar
to the example at the right.

27. Purch. Group = A99

28. Purch. Group = A99
G/L acct =

29. Purch. Group = A99
G/L acct =
Material Group = VMRS

30. Purch. Group = A99
G/L acct =
Material Group = VMRS
Click the Save Icon to record changes

31. Purch. Group = A99
G/L acct =
Material Group = VMRS
Click the Save Icon to record changes
Click the Green Check Icon to verify changes and to close the User Default Values Window.

32. Purch. Group = A99
G/L acct =
Material Group = VMRS
Click the Save Icon to record changes
Click the Green Check Icon to verify changes and to close the User Default Values Window.
Click the Exit Icon to return to the main menu.

33. Extend Material Setup
Purpose: To setup defaults; to extend materials

34. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type ZMM01Z or
from your favorites menu, select transaction ZMM01Z – Extend Material for Plant.
Your screen should look similar
to the example at the right.

35. Create Material (Initial Screen)
A new window opens:
Create Material (Initial Screen)
Enter the Following:
Material - Enter any valid material number. (Ex: For training purposes we selected FQA008425)
Copy from… Material - Repeat the material number you used for step one.

36. Please recheck the DOT number and retry.
Click
Note:
If the warning message appears at the bottom of the Create Material (Initial Screen) then the number entered is invalid.
Please recheck the DOT number and retry.

37. A smaller new window appears; titled “Select View(s)”
Click on the Select All Icon for this new window.

38. A new window appears; titled “Select View(s)”
Click on the Select All Icon
Use the scroll button to scroll down until you see:
Warehouse Management 1
Warehouse Management 2

39. A new window appears; titled “Select View(s)”
Click on the Select All Icon
Use the scroll button to scroll down until you see:
Warehouse Management 1
Warehouse Management 2
Remove the highlight from these two items by clicking on the button to the left of each of them.

40. Place a in Create views selected box.ü

41. ü Place a in Create views selected box.
Click to record your selections made. ü

42. Place a in View selection only on request box.ü

43. ü Place a in View selection only on request box.
Click to record your selections made. ü

44. Click

45. Click
The Organizational Levels window appears

46. Click
The Organizational Levels window appears
Enter your:
Plant
Storage Loc.
For training purposes with permission from the county; Macon County’s numbers are used:
Plant = 6056
Storage Loc. = 8490

47. Click
The Organizational Levels window appears
Enter your:
Plant
Storage Loc.
Under header “Copy from” enter:
Plant = 6000
Storage Loc. = 8000

48. Click to record your selections made.

49. OR Click to record your selections made. Setup is complete.
Click if you wish to extend this particular material to your plant.
Click (to save)
Click (to menu) OR
Click to not extend this particular material to your plant.
Click (to menu)

50. Setting Up ME21N
Purpose: To setup Purchase Order Screen layout

51. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type ME21N or
from your favorites menu, select transaction ME21N – Create Purchase Order
Your screen should look similar
to the example at the right.

52. Your screen should look similar to the example at the right.
A new window opens:
Create Purchase Order
Your screen should look similar
to the example at the right.

53. Click to advance to the default settings menu.

54. A smaller new window appears; titled “Personal Settings”
Select the Default values tab from this new window.

55. Your screen should look similar to the example at the right.

56. Click the Drop Menu icon for Document Type

57. Click the Drop Menu icon for Document Type
From the Drop Menu use the slider bar to the right; scroll down until you find Dummy purchase order.
Double click Dummy purchase order to make it your selection for Document Type.

58. Click the Drop Menu icon for Purchasing Org.

59. Click the Drop Menu icon for Purchasing Org.
Double click DOT to make it your selection for Purchasing Org.

60. Click the Drop Menu icon for Purch. Group

61. Click the Drop Menu icon for Purch. Group
From the Drop Menu use the slider bar to the right; scroll down until you find UNASSIGNED.
Double click UNASSIGNED to make it your selection for Purch. Group.

62. Click the Drop Menu icon for Company Code

63. Click the Drop Menu icon for Company Code
From the Drop Menu use the slider bar to the right; scroll down until you find NCDPI.
Double click NCDPI to make it your selection for Company Code.

64. Click

65. A smaller new window appears; titled “Change Layout”

66. A smaller new window appears; titled “Change Layout”
Move Currency from the Hidden fields section to the Display fields section by clicking on the button to the left of Currency.

67. A smaller new window appears; titled “Change Layout”
Move Currency from the Hidden fields section to the Display fields section by clicking on the button to the left of Currency.
Next click the Show Selection Fields Icon Currency will now be in the Display fields section.

68. A smaller new window appears; titled “Change Layout”
Move Currency from the Hidden fields section to the Display fields section by clicking on the button to the left of Currency.
Next click the Show Selection Fields Icon Currency will now be in the Display fields section.
Click to record selection changes.

69. By clicking on the button you will be returned to the “Default values” tab.
The Currency input field will now show on the Default values tab.

70. Click the Match Code icon for Currency

71. Click the Match Code icon for Currency
A new window appears titled “Currency Key”
Click once on the header the red arrow should change from pointing up to now pointing down .
From the Drop Menu use the slider bar to the right; scroll down until you find USD.
Double click USD to make it your selection for Currency.

72. Your screen should look similar to the example at the right.

73. Select the Purchase Order Item sub-tab

74. Your screen should look similar to the example at the right.

75. Enter your:
Plant
Storage Loc.
ü The fields Always Propose to the right of Plant and Storage Location
For training purposes with permission from the county; Macon County’s numbers are used:
Plant = 6056
Storage Loc. = 8490

76. Click to record your selections made.

77. Click to record your selections made.
This will return you to the main Create Purchase Order screen.
Arrange columns to your desired preference.
Q. How?
A. Click on column header; while holding the mouse button down drag column to left or right.

78. Click Table Setting icon to open the Table Settings window.
Enter your username in the Variant field.
Click the button to create the new table.
Click to record all changes.
Click to return to main menu.

79. Initial Setup is complete

80. Questions

81. Thank You!
Stephen Wright
Technical Consultant