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2. Welcome to BSIP 101 Transaction Procedures “Transferring Materials to
Different LEAs”
Instructor: Stephen Wright DPI Technical Consultant

3. Purpose: To transfer materials from one LEA’s storage location to another Lea’s storage location.

4. Transactions must be completed in order of: sending → receiving.
Note:
This is a two step process it requires work to be completed by both the LEA sending and the LEA receiving.
Transactions must be completed in order of: sending → receiving.
Also, the sending and receiving plants must have the same DOT number for the inventory item. If they do not, one or the other must correct their DOT number before the part is sent.

5. (You MUST have a count of at least 1 or greater to transfer)
Before you proceed; verify that the inventory item is actually in stock at the Plant and Storage Location you are transferring from.
Just because you are holding an inventory item in your hand does not mean that it is recorded accurately within BSIP.
(You MUST have a count of at least 1 or greater to transfer)

6. Step One
Sending

7. One transaction is required to complete this procedure:
MIGO
Let’s get started -

8. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type MIGO or
from your favorites menu, select transaction MIGO – Goods Movement
Your screen should look similar
to the example at the right.

9. (To the last transaction performed in MIGO)
A new window opens:
(To the last transaction performed in MIGO)
Items to change (If needed)
Matchcode field #1 – Click on the Drop-Down List icon From the list that appears choose Transfer Posting.
Tip: Items #2 and #3 may default automatically.

10. (To the last transaction performed in MIGO)
A new window opens:
(To the last transaction performed in MIGO)
Items to change (If needed)
Matchcode field #2 – Click on the Drop-Down List icon From the list that appears choose Other.
Transfer LEA to LEA code – Enter code 303 or click on the Match Code icon and select code from the drop-down list.

11. (To the last transaction performed in MIGO)
A new window opens:
(To the last transaction performed in MIGO)
Items to change (If needed)
If the button is displayed; click upon the button to expand the Transfer Posting tab. (Shown on next slide)
Tip: For this transaction the Detail Data button is displayed just above data table. Other MIGO transactions place the button below the data table.

12. Steps to Transfer Inventory:
Material – Enter the nine digit material number of the inventory to transfer.
Plant (From) - Enter the four digit code assigned to your county; if unsure of code click on the Match Code Icon enter the county’s name (Use wildcards at the beginning and end) in the Name 1 field and click the Start Search Icon (Example: *Macon*)
Choose county from the displayed list by double clicking your selection.

13. Steps to Transfer Inventory:
Storage Location – Enter the four digit code assigned to the storage location you wish to transfer from; if unsure of code click on the Match Code Icon
Choose a storage location code from the displayed list by double clicking your selection.

14. Steps to Transfer Inventory:
Plant (Dest) – Enter the four digit code assigned to the county inventory is being assigned to; if unsure of code click on the Match Code Icon enter the county’s name
(Use wildcards at the beginning and end) in the Name 1 field and click the Start Search Icon . (Example: *Rutherford*)
Choose county from the displayed list by double clicking your selection.

15. Steps to Transfer Inventory:
Qty in UnE – Enter the number to represent units you are transferring from one plant location to another.
If transferring multi inventory items; complete steps 1 through 3 and then click on the Next Item icon . Otherwise
click on the Save icon to record transfer of inventory item.

16. Steps to Transfer Inventory:
When the Next Item icon is clicked; then the following occurs.
Information from the Transfer Posting tab is recorded in the table below.
Line item reference is incremented for the next entry.
Transfer Posting tab fields are cleared for next entry.
Repeat as necessary for all inventory transfer items.

17. Steps to Transfer Inventory:
When all transfer inventory items are listed; click on the Save icon to record transfer of inventory item(s).
Click the Exit icon to return to the main menu.

18. Step Two
Receiving

19. One transaction is required to complete this procedure:
MIGO
Let’s get started -

20. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type MIGO or
from your favorites menu, select transaction MIGO – Goods Movement
Your screen should look similar
to the example at the right.

21. (To the last transaction performed in MIGO)
A new window opens:
(To the last transaction performed in MIGO)
Items to change (If needed)
Matchcode field #1 – Click on the Drop-Down List icon From the list that appears choose Transfer Posting.
Tip: Items #2 and #3 may default automatically.

22. (To the last transaction performed in MIGO)
A new window opens:
(To the last transaction performed in MIGO)
Items to change (If needed)
Matchcode field #2 – Click on the Drop-Down List icon From the list that appears choose Other.
Transfer Posting Plant to Plant – Enter code 305 or click on the Match Code icon and select code from the drop-down list.

23. (To the last transaction performed in MIGO)
A new window opens:
(To the last transaction performed in MIGO)
Items to change (If needed)
If the button is displayed; click upon the button to expand the Transfer Posting tab. (Shown on next slide)
Tip: For this transaction the Detail Data button is displayed just above data table. Other MIGO transactions place the button below the data table.

24. Steps to Transfer Inventory:
Material (Dest) – Enter the nine digit material number of the inventory to receive.
Plant (Dest) - Enter the four digit code assigned to your county; if unsure of code click on the Match Code Icon enter the county’s name (Use wildcards at the beginning and end) in the Name 1 field and click the Start Search Icon (Example: *Rutherford*)
Choose county from the displayed list by double clicking your selection.

25. Steps to Transfer Inventory:
Storage Location (Dest) – Enter the four digit code assigned to the storage location receiving the transfer; if unsure of code click on the Match Code Icon
Choose a storage location code from the displayed list by double clicking your selection.

26. Steps to Transfer Inventory:
Qty in UnE – Enter the number to represent units you are transferring from one plant location to another.
If transferring multi inventory items; complete steps 1 through 3 and then click on the Next Item icon . Otherwise
click on the Save icon to record transfer of inventory item.

27. Steps to Transfer Inventory:
When the Next Item icon is clicked; then the following occurs.
Information from the Transfer Posting tab is recorded in the table below.
Line item reference is incremented for the next entry.
Transfer Posting tab fields are cleared for next entry.
Repeat as necessary for all inventory transfer items.

28. Steps to Transfer Inventory:
When all transfer inventory items are listed; click on the Save icon to record transfer of inventory item(s).
Click the Exit icon to return to the main menu.

29. Questions

30. Thank You!
Stephen Wright
DPI Technical Consultant