Shipment Tracking (In Transits) RLM System

Shipment Tracking Records Shipment Tracking records (In Transits) are posted to the system to apprise the Warehouses of what POs and styles they will receive Related (Owned) Factories generate their In Transits when they ship and bill. Non-Related Factory POs must have In Transits entered by Jordache The Warehouse cannot receive styles unless the In Transit is entered into the system NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.

Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also Select. Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the RLM System These are the primary RLM icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and Password here Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive. Sign On

Click the check (or hit the Enter key) to proceed Welcome

Enter 01 in the Company field If you dont enter a Company or enter the wrong number, you will receive this error: Click OK Select Application Enter the application number for the menu or click the correct button in the menu at left Enter the application number for the PO menu or click the correct button in the menu at left

Click Entry functions to enter a new PO FGPO Menu

Click Post Production/Shipment Tracking… FGPO Menu 2

Enter Shipment Tracking Header Click Shipment

Enter Shipment Tracking Header To Select a Vendor (Factory) click the icon Double-click a Factory to select it, or single- click and hit the button Enter the Vendor (Factory) number here

Enter Shipment Tracking Header To Select a Division click the icon You may enter the Division number here (optional) Click OK

Select Styles on POs A list of styles on all open POs for the selected factory (and division) appears. There will be one line for each color on each PO Enter S in each style line listed on the Shipment Advice to post information Click the Change button to proceed Click the arrow to scroll down the list

Create New Shipment A screen with no style lines appears. This is normal, as you have not created the shipment. Enter the new Shipment Number here Click Add New Shipment

Warning: PO not Costed and Approved Click Return to close the warning If the PO has not been costed AND approved, you will not be able to add it to the shipment Return to the list of POs and unselect the PO that has not been costed

Warning: PO on Multiple Shipments If the PO has already been added to a shipment, you will get this warning. Click OK to continue

Enter Shipment Header Enter O for Ocean or A for Air shipments Note: The screen is divided into two sections: The top is the Header info for the entire shipment. The bottom is the info for a single style line on the shipment. Enter the Container # or Master Airway Bill # here Click the icon to select the Check point Double-click a line to select it, or single- click and hit the button

Enter Shipment Header Enter the flight or vessel number Enter the total number of units on the shipment Type SHP here

Enter Shipment Header Enter the following dates: Entry Checkpoint, ETD, ETA, In Whse, Ex Whse or click the icon to select a date

Enter Shipment Details Match the style and color listed in the bottom section to the packing list If necessary, update the Total Ship and PP fields with the quantity of this style on the shipment

Enter Shipment Details Notice that the bottom section has changed to the next style selected for the shipment If necessary, update the Total Ship and PP fields with the quantity of this style on the shipment Click OK each time until finished

Enter Shipment Details: 00A For Open Stock (00A) styles, update the total units shipped if necessary If total ship is changed, you must also update each individual size quantity that has changed. The total of the size quantities must equal the Total ship value

Shipment Tracking Complete When finished, you will return to this screen. You may enter another In Transit or edit an existing Shipment To edit a Shipment, type the shipment number and click OK

Edit Existing Shipment Click Maintenance Select a line for editing. Drag the mouse down to select multiple lines

Edit Shipment Header/Details Make your changes on this screen As before, clicking OK will bring up the next selected style in the bottom half of the screen

What Happens Next Upon receipt, the Warehouse can create a receiving verification from the Shipment record If Production notifies you that no more units will be received for a PO on the shipment, you may close the Style line on the In Transit record. See next slide.

Close Style on Shipment When PRODUCTION notifies you IN WRITING that no more of a specific style will be arriving from the factory, locate the style in the shipment. Click the Complete checkbox to close the line. This will remove units ordered and not shipped from the WIP calculation Click OK for each line you do