Page 1 Shipping and Billing for Related (Owned) Factories By MIS Department

Page 2 Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also Select. Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Page 3 Using the RLM System These are the primary RLM icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Page 4 Enter your User ID and Password here Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive. Sign On Click OK

Page 5 Click the check (or hit the Enter key) to proceed Welcome Click here to proceed (Enter key)

Page 6 Enter your Company number If you dont enter a Company or enter the wrong number, you will receive this error: Click OK Select Application Click the Inter- Company Billing button in the menu

Page 7 Inter-Company Billing Menu Select option 1

Page 8 Available Shipments A list of shipments appears. Shipments are created when the first carton is scanned into the Container Loading program. Each PO in a container attached to a shipment has its own line Enter a PO, shipment or container number here and press F16 (or Shift- F4) to search the list

Page 9 Available Shipments The search parameter appears here Check the box that is the type you are searching for Click OK

Page 10 Select a Shipment Type S on a line to view/edit a shipment Click OK

Page 11 Update Shipment Header The shipment number is assigned by RLM and cannot be changed Edit the ship date if necessary The Warehouse number is here and is assigned based on the POs on the shipment. The number is the Primary warehouse, even if the shipment has multiple warehouse

Page 12 Update Shipment Header (continued) The cycle (MGO - ocean or MGA - air) and check point (SHP) appears here. Edit if necessary Enter payment terms here Enter the flight or vessel number here

Page 13 Update Shipment Header (continued) Enter the shipment terms here Enter Ship Via info here You may enter comments in these lines Enter O for Ocean, A for Air or click the icon to search

Page 14 Check Container Contents Type A on a line to view the container Click OK BEFORE THE LOADERS CLOSE THE CONTAINER: Check the contents of the container

Page 15 View Container on Shipment Type C to view the contents of this container. Hit the Enter key to submit

Page 16 View Container Contents The list of cartons scanned into the container appears. St of A means the carton is assigned to the container. Click More Info to see the carton numbers Use this list to check the container contents. If there is an error with the loading, notify the loaders to UNSCAN the incorrect cartons from the container

Page 17 Note: Re-Open Closed Container To re-open a CLOSED container, type S and hit the Enter key

Page 18 Re-Open Closed Container Remove the Seal # and hit the Enter key Click Return to go back

Page 19 Note: Remove Container If you want to remove the container from this shipment, type U and hit the Enter key

Page 20 Print Shipping Documents: Error Type P on a CLOSED container line to print the shipping documents and hit the Enter key P If one or more POs on the container are not closed, you will get an error

Page 21 Print Shipping Documents P If all POs on the container are closed, you will be able to print Select the document(s) you want to print Click OK to submit

Page 22 Ship and Bill Type T on a CLOSED container line to ship and bill it, then hit the Enter key T If one or more POs on the container are not closed or have Status = UNCONFI, you will get an error. UNCONFI means the cost has not been Approved – contact Jordache Production

Page 23 Date Error This screen appears if the shipment date is in a different month from the current date. Return to Shipment Header Maintenance and change the date of the shipment. Shipment Header Maintenance

Page 24 Ship and Bill - Finished Press Toggle Unship/Ship to see all SHIPPED POs (this may take some time to load) When you Ship/Bill, the shipped lines disappear from the screen. Type P then the Enter key on a SHIPPED container line to reprint the Packing List and Comm. Invoicereprint the Packing List and Comm. Invoice P

Page 25 What Happens Next When you Ship/Bill, RLM automatically creates invoices for the Vendor and for Jordache and reprints the Commercial Invoice AP and AR records are also created in all the affected companies. AP is automatic, while AR updates at the end of the day

Page 26 Create a New Shipment In the event that you need to create a shipment instead of waiting for the Loading program, follow the instructions on the next slides

Page 27 New Shipment Click here to create a new shipment

Page 28 New Shipment Created The new shipment appears. Notice the rest of the row is blank Type A to add a container to this shipment and hit the Enter key

Page 29 Create New Shipment The shipment number is assigned by RLM and cannot be changed Edit the ship date if necessary Enter the Warehouse number here. If there are POs to two warehouses on the shipment, use the primary one (with the most units).

Page 30 Create New Shipment (continued) Enter the cycle (MGO - ocean or MGA - air) and check point (SHP) Enter payment terms here Enter the flight or vessel number here

Page 31 Create New Shipment (continued) Enter the shipment terms here Enter Ship Via info here You may enter comments in these lines Enter O for Ocean, A for Air or click the icon to search

Page 32 Add Container to Shipment A list of containers appears. Containers are created when the Loaders begin to scan boxes into a container. You may add a container to a shipment at any time, regardless of whether it has units scanned to it Type A to add this container to the shipment and hit the Enter key Note: Typing U on a container already assigned to a shipment will remove it!

Page 33 Container Added The Shipment Number is now associated with this container Click Return to go back to the shipment list

Page 34 PO Lines in Container Added to Shipment Now that the container has been added, a shipment line for each PO on the container has been added You must wait until the status for every PO on the container is CLOSED (or UNCONFI) in order to print