STAR 2012 Coordinator Training Dawna Holiday- Shchedrov Research and Accountability February 2013

OVERVIEW STAR Overview Various Roles Test Security and Affidavit Who is to be tested? Multiple Choice/Writing Test/EAP Accommodations and modifications Testing rules and restrictions Testing incidents and irregularities Test materials and logistics CAPA

STAR OVERVIEW Standardized Testing and Reporting (STAR) 4 components California Standards Test (CST) California Modified Assessment (CMA) California Alternate Performance Assessment (CAPA) Standards-based Tests in Spanish Early Assessment Program (EAP) Joint program of the CDE, CSU and California Community Colleges See page 3 in Test Coordinator’s Manual

STAR OVERVIEW CST Multiple choice tests required for all students in grades 2-11 Writing for Grades 4 & 7 CMA Allow students with disabilities greater access to an assessment that measures how well they achieve Assessments for students in grades 3 – 11 Must meet CMA participation criteria (See Appendix A) Must have an individualized Education Plan to take the CMA May take for some subjects or all See page 3 in Test Coordinator’s Manual

STAR OVERVIEW CAPA Individually administered performance assessment for student who have significant cognitive delays Assessments for students in grades 2 – 11 Cannot take CST or CMA STS Multiple choice tests that allow Spanish-speaking English learners in grades 2 – 11 to demonstrate their knowledge of content standards in their primary language. Enrolled in a US school for less than 1 year OR Language of instruction is Spanish Taken in addition, not in place of CST or CMA. See page 3 in Test Coordinator’s Manual

KEY PLAYERS District STAR Coordinator Test Site Coordinator School district testing calendar Submission of Pre-ID files Place order Prepare and conduct training Provide assistance as needed Collect and inspect materials from sites/shipments Coordinate shipping Test Site Coordinator Plan logistics at local sites Provide examiner training Manage test security Organize materials Distribute materials Monitor the test administration Collect and process test documents Package material correctly See Test Site Coordinator Responsibilities & Page 9 in Manual

Various Roles Test Examiner Test Proctor Must be an employee of a school district or an employee of a non-public, nonsectarian school (NPS) Parents cannot test their own students Only certificated or licensed employees can administer the CAPA STS must be bilingual in English and Spanish Test Proctor Received training to assist the test examiner See Page 9 in Test Coordinator’s Manual & the “from STARt to Finish” flyer

TEST SECURITY & AFFIDAVITS EXTREMLY IMPORTANT Emphasis on heightened security Only personnel who are SUSD employees and have been trained and signed security affidavits may assist with or be present during testing. All testing materials must be handled in strict accordance with the instructions in the manual Carefully and completely read before signing Requires accountability before, during and after test administration All test examiners and proctors must be trained and sign a security affidavit each year. This is a legal document You are still under oath from last year See Page 12 in Test Coordinator’s Manual & the “from STARt to Finish” flyer

WHO IS TO BE TESTED? Who is to be tested? All students in grades 2 -11 MUST participate in STAR testing unless: Parent exempt Note: an IEP may NOT exempt a student from testing. The exemption form must be signed prior to testing. Student enrolled after your site’s first day of testing. School has confirmation that the student completed the STAR exams at another school. Exemptions must be completed prior to taking tests See page 14 in Test Coordinator’s Manual

ASSIGNMENT OF TEST: REQUIREMENTS REQUIRED FOR ALL STUDENTS IN GRADES/SUBJECTS ELA Grades 2 – 11 (All students) Writing 4th and 7th Math Grades 2- 9 (All students) 7 – 9th depends on current course Science Grades 5, 8, 10 Grade 10 (Life Sciences) History Grade 8, 11 Grade 11 (US History) There is no Gr 8 & 11 US History for CMA, student’s will take CST. EOC required for student in Math, History and Science See page 15 in Test Coordinator’s Manual

ASSIGNMENT OF TEST: REQUIRED Review CST and CMA handout in binder CMA may take for some subjects or all Not all test are available in CMA CMA ELA Available for Grades 2 – 11 CMA Math Available for Grades 3 – 7 No CMA General Math available, will take CST General Math Alegbra1 CMA and Geometry CMA Available, (those eligible between GR 8 – 11 can take) Science CMA for all Grades 5, 8 and 10 (Life Science) No Gr 11 CMA US History will take CST US History See page 14 in Test Coordinator’s Manual

END OF COURSE MATH Math Grades 2 – 6 (rulers only for specific grades) Grade level math test in grade level book Grade 7 Students in GR 7 will take the CST grade level math, unless qualify to take Algebra I Algebra 1 test taken only if enrolled in course or completed during summer 2012 (does not include pre-algebra) If enrolled in geometry in grade 7, must take grade level math See page 16 in Test Coordinator’s Manual

END OF COURSE MATH Grades 8 & 9 All students in Grades 8 & 9 must take a mathematics test whether or not enrolled in a math course CST for the CST related course if completed course during the summer 2012 or during 2012-2013 school year Algebra I, Geometry, Algebra II or Summative Math Grade 8 cannot take summative math; Grade 9 can take the HS Summative Math test All other students by default take General Math Grades 10 & 11 Take an EOC math CST if they completed or will complete a math course in the 2012 summer session or 2012-2013 school year See page 16 in Test Coordinator’s Manual

MATH RULES Students who completed a math course during the 2012 summer session and who are not taking a math course during the school year will take the CST Math for the summer course If Math course taken 2012 summer session and during the 2012-2013 school year, will take the CST math test for the course taken during the year Math chair decision if taking 2 math courses concurrently Summative Math Completed Alg I, II and Geometry and took Advanced Math course during summer 2012 Completed Alg I, II and Geometry and taking no math course this year Took CST Summative in previous year will retake, even if not enrolled in Math See page 16 in Test Coordinator’s Manual

MATH RULES Will not take a math CST Retake Math Course In the first year of a multi-year Algebra I course Taking Business math They are not taking a math course (unless they are eligible to take the CST for Summative Math test) Retake Math Course Students will retake an EOC if they are repeating the same course during the 2012-2013 school year If two math courses, which is taken? -> Site decision See page 16 in Test Coordinator’s Manual

END OF COURSE SCIENCE Science Required : GR 5, 8, and 10 required Science End of Course GR 9 - 1 take the CST test for related course if completed during the 2012 summer session or 2012-2013 school year Earth Science, Biology, Chemistry, Physics, Intg. Phys. Science If course taken during summer and during 2012-2013, course taken during the year dictates test If completing 2 EOC science during the year -> site decision Retake EOC Science CST exams can be repeated either due to course repetition, subject repetition, content aligned Example: Biology -> AP Biology or Biology -> Physiology See page 16 in Test Coordinator’s Manual

END OF COURSE: WORLD HISTORY History/Social Science Requirement: Gr 8 & Gr 11 EOC History Students in Gr 9 – 11 will take a World Histry if completed in the 2012 summer session or will complete during 2012-2013 school year Students will retake the World History test if retaking the course See page 19 in Test Coordinator’s Manual

ASSIGNMENT OF TEST CAPA (levels I – V) ELA and math grades 2 - 11 Science grades 5, 8, and 10 STS (Standards Test in Spanish) Reading language arts and math Grades 2-11 Must still complete CST or CMA exams

Test Calendars SUSD Testing Window: April 10 – May 8, 2013 SECA Testing Window: April 8 – May 05, 2013 Elementary selects from among 4 testing calendars CST Schedule CMA/STS/CAPA to fit within selected schedule window Pick- up schedule in binder

WRITING TEST Writing test are required CST and CMA Grades 4 and 7 Examiners need to ensure correct test are given Check IEP’s to determine See bottom of response booklet and DFA See page 32-36 and 53-58 in Test Coordinator’s Manual

WRITING TEST When in 2013? March 5, with makeup testing on March 6, 2013 Due to Research Annex by 3:00 PM on March 7, 2013

EARLY ASSESSMENT PROGRAM Joint program between CDE, CSU and CCC Available for students in Grade 11 Provides opportunity to obtain information from STAR tests about students’ readiness for college-level English and mathematics 3 components to English Select questions from CST ELA 15 augmentation questions EAP Administered in March EAP Mathematics CST Take the Algebra II or Summative Math Select questions from CST test 15 multiple choice questions See page 3 & 19 in Test Coordinator’s Manual

EAP - Early Assessment Program Benefit – allows students to prepare for college level English and math courses while still in high school Most community colleges accept EAP results. See page 3 & 19 in Test Coordinator’s Manual

EAP - Early Assessment Program Each day of testing distribute and collect EAP essay response booklets No electronic devices during testing EAP Information www.calstate.edu/eap Testing Window March 5 – March 22 Due to Research Office by March 27, 2013 by 3:00 PM See page 3 & 19 in Test Coordinator’s Manual

TEST ASSIGNMENT REVIEW Discuss at your table who will take which test: Grade 8 student with an IEP that says CMA math and the student is in SDC math. What math test is taken? Grade 2 student with an IEP that says CMA for ELA. What ELA test is taken? Grade 10 student (block school) completing Biology and Chemistry. Which EOC and grade level science test(s) will be taken? TEST ASSIGNMENT REVIEW

8 MINUTE BREAK

ACCOMMODATIONS AND MODIFICATIONS Variations Small group setting or extra time All students may use them if regularly used in a classroom English Learners – see specific listing Accommodations (IEP or 504 Plan) Change conditions, but not measurement Modifications (IEP or 504 Plan) Change conditions and measurement Score counted as far below basic for state accountability Score not counted as participating for adequate yearly progress (AYP) Matrix of test variations, accommodations, and modifications (pages 86-89 of the Coordinators Manual) There are no exceptions to these policies. ACCOMMODATIONS AND MODIFICATIONS

RULES AND RESTRICTIONS Parents must be notified of the upcoming STAR tests. Parents are not allowed to watch their child take the exam. Teachers who are parents may not administer the exam to their own child or handle their test materials. Test Administration & Security #2 Pencils only (use appropriate pencils) Follow directions for 1st day of testing in the DFA: Ensures student has correct documents Ensures students write their name on the documents Ensures coding of test version and math and science tests taken DO NOT write students’ names in the space where the label goes. There are no exceptions to these policies.

RULES AND RESTRICTIONS Test Administration & Security All tests are untimed. Time estimates in Appendix J (pg. 105 – 109 in manual) Test parts MUST be completed in one sitting unless specified by an IEP or 504 plan. Examiners shall ensure there is enough time to complete a part before beginning the part 10 minute break between test parts if taken back to back. Test parts must be taken in order. MUST follow the DFA’s exactly as written There are no exceptions to these policies.

RULES AND RESTRICTIONS Students not testing may not stay in the classroom where a test is being administered If students need to be taken to another room to finish testing, they must be escorted by an adult. Do not allow students to walk to another room with test materials by themselves. Examiners are expected to actively monitor students during testing to make sure students are: On the correct part of the test Do not go on to other parts or back to a previously completed part Do not skip a question on their answer document (so that they are off by one or more) There are no exceptions to these policies.

RULES AND RESTRICTIONS Directions may be clarified, but test questions MAY NOT BE. Test examiners may not discuss any part of the test with anyone. Test examiners may not assist with or coach the students during the exam. Be encouraging, but not informative. No copies may be made of any parts of the tests or the secure DFAs. Test examiners may not read prompts or passages unless specified by an IEP or 504 plan. CST ELA multiple choice passages read aloud – is a modification CMA ELA multiple choice passages read aloud – is Not Allowed Testing strategies may not be discussed with students during the test administration. Make sure all tests have been accounted for before allowing children to leave the classroom. There are no exceptions to these policies.

RULES AND RESTRICTIONS Erasures and Analyses - Erasures will be heavily monitored this year. Staff may not erase stray marks on answer documents unless directly supervised by the site coordinator or principal. Examiner must not erase ANYHING in answer circles. Only students may erase in bubbles Avoid teaching students in second and third grade to mark through answer circles to eliminate answers. Such marks MAY NOT be erased by adults

Two students were given each other’s pre-ID’s tests and complete part 1 of ELA. What would you do? A student started bubbling in on the CMA portion of the answer document. What would you do? A student goes on to part 2 during the administration of part 1. What would you do? After the answer documents were returned to the coordinator, it was noticed that the students did not write their names on their test books or answer documents. TESTING SCENARIOS

MONITORING Can simply be avoided by: Keeping all materials secure Following all instructions in the DFA Adhering to regulations outlined on the security affidavits Correctly marking tests taken Monitoring classrooms during testing #1 Responsibility—Security No unauthorized electronic devices used in classroom during testing For testing purposes, any electronic device that is not specifically designated as an accommodation or modification in the student’s IEP or Section 504 plan is unauthorized. 44 test irregularities and incidents 7 reports of students or staff cheating 26 incidents due to not following procedures

INCIDENTS AND IRREGULARITIES Testing Irregularities – Circumstances that compromise the reliability and validity of test results If more than 5 % of students tested will affect API and AYP Testing Incident – occurs before, during or after test administration that does not conform to instructions stated in DFA (ex: disruption, cheating) Any testing incidents or irregularities must be reported to Dawna immediately. Call or email me with the situation. Items that must be reported are described in pages 79-81 of the Coordinators Manual 44 test irregularities and incidents 7 reports of students or staff cheating 26 incidents due to not following procedures See page 79 – 81 and 82, 83 (Forms) in Test Coordinator’s Manual

SECURITY AUDITS At randomly selected schools and district offices Before, during, or after testing What are they looking for: Are materials secure, accounted for, and locked up when not in use? Are correct administrative procedures being followed? For example Example: Instructional materials have been removed or covered. Example: Students are not being coached through the exams. Only appropriate accommodations and/or modifications are being provided, et. al. No unauthorized electronic devices are being used.

DIRECTIONS FOR ADMINISTRATION (DFAS) AND ANSWER DOCUMENTS 44 test irregularities and incidents 7 reports of students or staff cheating 26 incidents due to not following procedures

DFAS AND ANSWER DOCUMENTS DFAs will tell you whether cardstock rulers or science sheets are needed. Beware of unused DFAs by teachers!!

DFAS AND ANSWER DOCUMENTS Write teachers’ names on secure DFAs CAPA examiner manuals All grade 2 manuals (any test) Specifics for answer documents or test booklets Separate CMA answer documents for grades 8–11 Students taking one or more CMA tests will need to return a CMA AND a CST answer document Section 7c, “Assessed with CMA” Staff must complete Section 7c on the CST answer document for each of the CMA tests taken

DFAS AND ANSWER DOCUMENTS Version numbers are on the inside cover of the answer document Section 9 must be completed if Section 8 = No Must Complete Changes: No CBEDS (section 14) No SEID English learner program participation definition changes CAPA section 1 added

DFAS AND ANSWER DOCUMENTS Bubble each exam separately see pages 120-122 of the manual or back page of the DFA CMA vs CST DFA IGNORE this

DFAS AND ANSWER DOCUMENTS CMA Grade 7 Math Answer Document Grade 7 math and Algebra I have different numbers of questions

TEST LOGISTICS 44 test irregularities and incidents 7 reports of students or staff cheating 26 incidents due to not following procedures

TEST LOGISTICS: WRITING EXAM No scratch paper is allowed Bubble demographics for non-pre-ID if labels are not available Instructional items must be covered up during testing Do not write the student’s name in the space for the label Scorable documents – answer documents for students who actually sat for the exam

TEST LOGISTICS: WRITING EXAM Scorable documents one grade level bundle and SGID sheet per test type package with Scorable shipping labels Non-scorable Voided or unused documents, all DFAs, and ancillary materials Non-Scorable shipping labels on boxes

See Details in Coordinators Manual TEST LOGISTICS: MULTIPLE CHOICE Tests and secure DFAs to examiners day of test only All instructional items must be covered up during testing Scratch paper allowed for math and science only – Only if in DFA Be sure to follow DFA instructions for the first day of testing prior to giving the first test to students, ex: Student’s name and school and version number (inside the answer document) Batch by grade level – no teacher reports Bubble demographics (front and back) for documents without pre-ID or label Scorable documents – answer documents for students who were enrolled on your first day of testing – even if they did not test. Your first day of testing is the day you administer your first STAR test. If they did not test be sure to mark the appropriate code in section A2 of the answer document See Details in Coordinators Manual

TEST LOGISTICS: MULTIPLE CHOICE Scorable documents CAPA, CST, CMA, and STS One SGID for every grade, even if multiple bundles Pack in order as shown on next page. chart on next page Use Scorable shipping labels – only mark the bottom box counts on the label. Non-scorable voided or unused documents, test books, CAPA examiner manuals, secure DFAs, and ancillary materials Use Non-Scorable shipping labels on non-scorable boxes Group items together, no particular order

TEST LOGISTICS: MULTIPLE CHOICE Scorable Documents Master File Sheet SGID SGID SGID SGID SGID 44 test irregularities and incidents 7 reports of students or staff cheating 26 incidents due to not following procedures SGID SGID SGID SGID

TEST LOGISTICS: EAP No scratch paper is allowed Bubble demographics for non-pre-ID if labels are not available Instructional items must be covered up during testing Do not write the student’s name in the space for the label Scorable documents – answer documents for students who actually sat for the exam

TEST LOGISTICS: EAP Scorable documents Non-scorable Answer documents for students who sat for the exam Package with Scorable shipping labels Non-scorable Voided or unused documents and all DFAs and ancillary materials Non-scorable shipping labels on boxes

All Shipping Labels Leave these blank Separate box counts for scorables and non-scorables

PRE-ID AND LABELS Pre-ID pre-printed for MC Administration Pre-ID pre-printed for students in the district as of early January Pre-Id Labels (for anyone who arrived after pre-ids submitted) Pre-ID labels for students new to the district (out of district, changes schools in district) Labels will arrive at sites in mid-April Writing and EAP Write names and ID number on answer document

CAPA CAPA training will be held separately for all CAPA examiners. Date has yet to be determined CAPA examiners must receive training each year CAPA – 10% of all CAPA students tested must receive a second rating 10% by school by grade Research will randomly select 10% to meet these criteria and will forward lists to the coordinator Work with Kathleen Kimber at Special Education if this presents a difficulty Sites are responsible for compiling the manipulatives for the exam. These should be items regularly used in the classroom for instruction.

Additional Questions and Docs Write questions on the index cards Research staff will monitor sites during testing. Binder contents and handouts This is a legal document You are still under oath from last year

RESOURCES Questions? STAR Web links Dawna Holiday- Shchedrov 933-7105 x2206 Christene Breakfield 933-7105 x2202 Training materials will be posted to the Research website http://ra-susd-ca.schoolloop.com/star STAR Web links CDE http://www.cde.ca.gov/ta/tg/sr/index.asp ETS http://www.startest.org/ STAR Video link http://www.mavricmedia.com/startest

TESTING DETAILS REVIEW ON YOUR OWN

Before Testing Train test administrators and site proctors Acquire security affidavits – keep at site A test administrator must be an employee of the district who has been trained to administer STAR and has signed an affidavit Only certificated or licensed staff who are trained on administering CAPA may be CAPA examiners

Before Testing Site Training should include Train examiners, proctors, and scribes All examiners and proctors review non-secure DFAs prior to testing All items regarding rules and restrictions Where to pick up test materials Preparation of room for testing Pre-id information and coding requirements Coding for math, science, and CMA exams Utilizing exam make-up lists Securing materials and collecting affidavits

Before Testing Inventory Test Materials The Research Office has ordered all materials for sites Ensure all materials have arrived Braille, large print, CAPA, etc. Box 1 of site boxes will have packing information Utilize the packing slip contained in box 1 to verify your order Verify school name on forms is correct If any test materials are incorrect or missing, immediately contact Melissa or Christene in Research at 933-7105 x2205 or x2202

Before Testing Site Material Distribution Schedule Immediately after inventorying materials provide CAPA manuals to examiners if applicable (minimum 5 days before administering the exam). Put teachers’ names on these. DFAs grades 3-11 – provide to examiners up to 10 days prior to testing DFAs grade 2 - give to examiners the day of testing. They must be returned at the end of each test. Put teachers’ names on these. Practice tests should be administered one week prior to the actual test administration (grades 2-4). Used practice tests may be sent home with the student.

Before Testing Testing Materials – Handling and Securing All secure materials must be kept in locked storage unless in use Obtain security affidavits from all test examiners, proctors, and scribes No portions of the exams may be copied No test items may be discussed by anyone Only students may look at test questions

Before Testing Testing Materials – Handling and Securing Exam booklets and answer documents may not be taken home After the test, ALL materials must be accounted for Scoring keys for exams may not be developed Follow the Directions for Administration (DFAs) exactly Pay attention to time charts, say boxes, and areas that may be translated Do not read any of the words in the test booklet except 2nd grade and CAPA examiners or as instructed by the DFA Only directions may be clarified. Test questions may not be.

Before Testing Review the testing schedule and who will test Who tests? ALL students enrolled on your first day of testing except Parent exempt (still a scorable document) Students absent the entire test window (still a scorable document) Document why students have not been tested (A2) Students entering your school after the first day of testing who were not tested elsewhere. (Note – the state does not penalize sites for not testing these students, however, the district expects that you test them) Students who took a test at another school may retake the test at the current school if the student was enrolled in the current school on the first day of testing

Before Testing Know which students will be taking CAPA and CMA Identify who has been authorized to use accommodations or modifications during testing and for which exams – make sure test examiners are aware of these Test parts and writing exam must be administered in a single sitting (unless specified by IEP or 504) Test parts must be administered in order A minimum 10 minute break is required between parts and tests

Before Testing Testing variations - for all students Marking in booklets Clarifying directions Small group testing – this is NOT a modification Testing variations - allowed if regularly used in the classroom Testing individual students separately English Learners – see specific list in the matrix Know procedures for Pre-id documents and labels Non-pre-id documents Meet with proctors ahead of time to discuss room set up and how to handle students’ questions Verify rooms are properly set up for testing

Before Testing Make sure all materials are ready Verify correct test and answer documents Make sure answer documents match test booklets (grades 4-11) Do not rearrange random order of test booklets Provide scratch paper and #2 pencils for exams (note: no scratch paper is allowed for the ELA exams) Highlighters are allowed as well Prepare a supervised, secondary testing location for students who will need more time Ensure DFA instructions are reviewed and understood and read exactly as directed Be available to answer questions at your site and actively monitor the testing

During Testing Students must: Actively monitor testing Verify that the answer document and booklet is theirs Mark the version number on their exam Write their names on their test booklet and answer documents Actively monitor testing Students are using a #2 pencil Point out to students if their bubbling of answers is off track or in the wrong area Encourage distracted students to stay on task

During Testing Keep track of absent students After testing return all test items to the District STAR Coordinator: Used scratch paper All secure DFA’s All Test booklets All Answer documents All test administration errors or irregularities must be reported immediately to Melissa Neuburger (directions in binder)

During Testing Have a back-up plan ready in the event that some students need additional time to complete the exam or need breaks (according to IEP or 504 plan) Upon completion of each exam day: Check that all books and answer documents have been returned Verify correct coding of exams for math and science Code accommodations or modifications that were used during testing

After Testing Separate scorable from non-scorable documents Six steps to complete Separate scorable from non-scorable documents Inspect and count answer documents Complete forms Organize materials for return Packing materials Ship materials back to Educational Research and Accountability CST, CAPA, STS, CMA

After Testing Step 1. Separate Scorable from Non-Scorable Scorable materials Grades 2 and 3 test books (including STS & CMA) Grades 4 through 11 answer documents including STS (CST and CMA are together on the answer document for grades 4-7) CAPA answer documents

After Testing Step 1. (Cont.) Separate Scorable from Non-Scorable Non-scorable materials: examples Pre-id documents for students who moved before your first day of testing (marked “Void- moved” DFAs and CAPA examiner manuals Unused or voided test booklets for grades 2-3 All test booklets for grades 4-11 Scratch paper Unused answer documents and labels Complete list in the coordinator manual

After Testing Step 2. Inspecting and counting scorable answer documents Inspect documents for Stray marks in books for grades 2-3, answer docs grades 4-11 Gridding of non-pre-id documents Use of accommodations or modifications Absence reporting Test irregularities (bubbling in section A1) #2 pencil used No tears or tatters on the document Science and math test coding and CMA coding NEVER – erase ANY student responses on answer document. Documents may only be cleaned up under the supervision of the site coordinator.

After Testing Section A1 – District and CDE use only Step 2. (Cont.) Inspecting and counting answer documents Marking answer documents Section A1 – District and CDE use only Sections A2-A4 - follow instructions in the manual (codes on back page of DFA) All sections must be bubbled in on non-pre-id documents on both the front and back sides

After Testing Step 2. (Cont.) Inspecting and counting answer documents You should count as scorable the CAPA, CST, CMA, and STS answer documents for: Students who took any or all parts of the exam Students who sat for the exam and did nothing Parent exemptions Students absent the entire test window

After Testing Step 3. Completing Forms SGID (Header sheets) CST/CMA and STS will each have their own for each grade level One alone for CAPA for all grade levels (do NOT mark the grade) One per grade level for grades 2-11 Check data on header sheet Mark the instructional materials used (grades 2-8) on the back of the form Make a copy for your files Paper band documents by grade with the SGID sheet Pack in the correct order – see chart in manual Master File Sheet - place on top of your first bundle of documents in box 1 (keep a copy for your records)

After Testing Step 4. Organizing Materials for Return Group all scorable documents after verifying counts Scorable Multiple Choice – orange labels See manual for instructions Scorable = answer documents for any student enrolled on your first day of testing Have SGID and master file sheets ready

After Testing Step 4. (Cont.) Organizing Materials for Return Group and count secure non-scorable documents Count and verify # of DFAs for Grade 2 CST, CMA, STS, and all CAPA examiner manuals received in original orders and supplemental orders Count and verify all test booklets received in original orders and supplemental orders For grades 2 and 3 you will need to add the # of booklets in the scorable materials and the non-scorable materials to make sure they are all accounted for Account for all large print and Braille materials

After Testing Organizing Materials for Return Step 4. (Cont.) Group all non-secure, non-scorables Follow packing instructions Multiple Choice non-scorable – green labels All grade 3-11 DFAs (have test examiners used them?) Grade 4 through 11 pre-id answer documents and pre-id labels for students who moved before your first day of testing – all marked “VOID moved” All scratch paper – bundle and mark “scratch paper”

After Testing Step 4. (Cont.) Organizing Materials for Return Keep or discard cardstock rulers, science reference sheets, CAPA stimulus cards Used practice tests may be taken home by students

After Testing Step 5. Step 6. Box up materials. Follow the charts in the manual and in your binder Put labels on the boxes (see manual) and write in the number of boxes on the lower lines (separate counts for scorable and non-scorable) Step 6. Return ALL materials to our office by the date shown on the Warehouse pick-up schedule: Multiple Choice Administration CST CMA STS CAPA All materials must be to Research by the deadline

Policy Updates Beginning with the 2012 STAR administration: Security Audits -At randomly-selected schools and district offices Extensive erasure analyses Changes to the front of the answer documents Front: SEID added Back: NPS moved CAPA (shading of “5”) for Level I ONLY Writing tests Reading aloud prompt now accommodation Writing test can only be given in 1 day CMA Braille for all Grades 8–11 if Pre-ID, receive both CST and CMA Pre-ID answer documents

Test Windows –MC Administrations Grades 2-11 Administration (regular District calendar) March 27 through April 30. Actual test dates will vary. Materials due to Research by 3:30 May 2 Grades 2-11 Administration (SECA) April 12 - May 16. Actual test dates will vary. Materials due to research by 3:30 May 18 Grades 9-11 Administration (HCA) March 27-30 and April 11-12. Materials due to research by 3:30 April 18

Test Materials and Distribution Inventory shipment within 2 days – notify me if any materials are missing or are insufficient Writing Exams Delivery to sites around February 28 Site delivers tests and DFAs to examiners the day of the test only. They cannot be distributed beforehand. Pick-Up - All testing materials must be ready for pickup by 9 am on March 8. If you miss the pick-up you must deliver the materials to the Research Annex (55 West Flora Street) by 3:30 March 8. EAP Exams Return to Research (District Office) by 3:30 on March 28.

Test Materials and Distribution Multiple Choice Delivery to sites 5-10 days prior to the test window Regular District Schedule – Week of March 19 Site delivers tests and secure DFAs to examiners the day of the test only. They cannot be distributed beforehand. May distribute non-secure DFAs earlier (www.startest.org) CAPA test materials – deliver as soon as possible (at least 5 days before testing) Pick-Up Regular District Schedule All testing materials must be ready for pickup by 7am on the date given on the warehouse schedule. If you miss the pick-up you must deliver the materials to the Research Annex (55 West Flora Street) by 3:30 May 2.