Department of Information Technology John F. Simms Bldg. Security Upgrade Implementation Certification Project Sponsor, Andrew Griego Project Manager, David Dikitolia

2 Objective Project Closeout Certification The Department of Information Technology request certification to close the John F. Simms Building Physical Security Upgrade project All system requirements have been fulfilled All vendor payments are complete and vendor contract is closed IV&V requirements have been successfully completed System has been transitioned from implementation to operations

3 Funding/Certification History Funding History Department of Homeland Security Emergency Management (DHSEM) Sub-Grant effective November, 2006 in the amount of $197,204 $128,865 was funded through DHSEM Sub-grant # 2005-GE-T GSD $127, certified (Laws 2007, Chapter 28, Section 4) to fund implementation of Phase II (Badge/Credentialing) $68,185 funded through DoIT due to vendor change and addition of TIWA and Education data center facilities to secured area Change order to add 14 fixed cameras and video storage for Data and Communications Center, $43,928 Total project budget requirement $367,978K Certification History Project received implementation certification on February 26, 2007

4 Project Governance

5 Events/Accomplishments FY05 Homeland Security Assessment of State owned facilities identify John F. Simms building as a potential high risk facility Established implementation and design plan for replacement security system DHSEM grant document initiated FY06 Established Project Management Plan DHSEM grant request completed GSD received initial equipment order from SCI, June, 07

6 Events/Accomplishments FY07 GSD paid $128,865 and was reimbursed by DHSEM for original equipment order A portion of the equipment was placed on backorder for receipt after June, 30 Backorder cancelled due to vendor change from SCI to Access Technologies Upon DoIT reorganization, July 2007, new Project Charter and governance established

7 Events/Accomplishments FY08 DoIT reviewed system specifications Security vendors with valid SPAs evaluated Access Technologies selected as preferred vendor Site walk-through performed to evaluate location of proximity badge reader and camera locations System implementation initiated DoIT Access Control policy established New external PTZ cameras and access control installed at Simms, TIWA and Education buildings Fixed video cameras added to Simms building Network Video Recording system installed Video monitoring server hardware and software installed, configured and tested Established tiered security access zones with data center anti- pass back features

8 Events/Accomplishments FY08 cont’d Executed change order to add 14 fixed cameras to data center Installed, configured and tested replacement badging PC and printer to include hologram overlay (TRD provided hologram badge printer and security ribbon supplies, saving $70K) Replacement proximity cards designed and issued to authorized personnel (previous access control database scrubbed) Replaced magnetic stripe badge readers with proximity readers Installed biometric readers at access points for data center Training delivered to administrative and end-user personnel

9 Events/Accomplishments FY09 System documentation compiled Disaster Recovery plan developed IV&V documentation completed Closeout documentation prepared

10 Lessons Learned Challenged coordinating schedules between multiple vendors working multiple contracts to minimize total project completion time On-going changes in access point locations Scheduling impact from facilities project to install new and replace existing doors Primary funding source was lost and alternate funding sources had to be identified Proper structuring of deliverables to facilitate timely vendor payment

11 Thank You……. Questions?