Backend Revenue Accounting, Collection Standalone, Collection Outsourcing Project Closeout Certification Presentation 01/28/09 Project Certification Committee

Project Overview Backend Revenue Accounting was a conversion from a Front-End Revenue Accounting model to a Back- End Revenue Accounting model for all taxes processed by the Taxation & Revenue Department (TRD). It is used to track detailed information about monies in GenTax® distributed into revenue accounts. It also provides greater revenue detail about the actual disposition of revenue in the system. Collection Standalone allows for downloading collection information to remote devices. This functionality allows collectors remote access to their cases while in the field.

Project Overview Collection Outsourcing allows TRD to pursue taxes owed to the State of New Mexico by referring delinquent accounts to a contractor. TRD will assign accounts with delinquent liabilities to a contractor based on criteria defined by the Audit and Compliance Division.

Accomplishments Backend Revenue Accounting / Collection Standalone –Moved to production – 05/05/2008 Collection Outsourcing –Moved into production – 09/30/2008

DoIT System Impact Use existing hardware and software residing at DoIT Data Center Additional Web, Application, and Database servers for TAP reside at the DoIT Data Center Production implementation of Backend Revenue Accounting/Collection Standalone/Collection Outsourcing was handled by TRD in same fashion as all other GenTax® project moves Network impact on DoIT – no additional impact; application changes enhanced current system features

Security Strategy Utilizes current GenTax® security structure –Groups –Functions –Roles Incorporated into current TRD backup schedule –Nightly backups –Incremental backups every thirty (30) minutes All GenTax® systems housed at DoIT data center All transmitted data encrypted

Conclusion The Backend Revenue Accounting system has improved reporting and online access to distribution information. It has also provided a more robust, accurate, and trusted revenue accounting scheme for all taxes. Collection Standalone has provided auditors with more accurate and up-to-date information on their cases out in the field. Auditors are also able to give the taxpayers more information at the time of their visit.

Conclusion Collection Outsourcing allows the Taxation and Revenue Department to pursue delinquent liabilities through an outside contractor. These delinquent liabilities would otherwise not be pursued.