1. TRD Oil & Gas Severance Tax Project Project Close Certification Request
June 27, 2019
Presenters:
Stephanie Schardin-Clarke, Secretary, Taxation and Revenue Department
Mike Baca, TRD CIO
Lisa Trujillo, ACD Deputy Director
Judy Vigil, Bureau Chief, Oil and Gas Severance Tax Bureau
Kelvin Ginn, IT PM TRD Oil and Gas Severance Tax Project

2. TRD Oil & Gas Severance Tax Project
Agenda
Project Purpose
Scope
Project Cost
Industry Engagement
Adoption Metrics
Benefits
Q&A
Mike will review

3. TRD Oil & Gas Severance Tax Project
Purpose of the Project
TRD Oil and Gas Severance Tax Project goal: to integrate Oil and Gas Severance Tax onto the existing GenTax and Taxpayer Access Point (TAP) platform infrastructure used by 30 other TRD Tax programs.
Automated and advanced reporting system with upfront edits

4. TRD Oil and Gas Severance Tax Project
Scope
TRD Project scope was agreed upon by SMT Decision Request #003, signed , and unchanged through TRD implementation March 19, 2018.
Inclusion of all TRD Oil and Gas Severance Tax functions into the existing TRD GenTax infrastructure.
Provide the ability to add, change, deactivate Oil and Gas Severance Tax Accounts.
Provide the ability to create, process, and validate returns, payments and notices for Oil and Gas Tax (OGT) and Natural Gas Tax (NGT).
Process Oil and Gas distributions
Issue Oil and Gas refunds
Track and Manage collections of delinquent accounts
Provide information and access to Discovery to audit Oil and Gas returns.
Provide the ability to file and pay online within the existing Tax payer Access Point (TAP)

5. TRD Project Schedule and Budget
TRD Oil and Gas Severance Tax Project
TRD Project Schedule and Budget
Planned Item
Description
Actual Item
Planned Start Date:
Planned Late 2016
Actual Start Date:
Actual June 2017
Planned End Date:
Proposed Date: 10/2017
Date Negotiated with Industry: 03/19/2018
Actual End Date:
Delivered: 03/19/18
Close: 06/30/2019
Planned Cost: (Budget) :
$ 5,000,000
Actual Cost: (Total) :
$ 3,429,460
Personnel:
$ ,475
$145,320
Professional Services:
$ 3,277,288
Professional Services:
$2,880,918
HWR\SWR:
$ ,561
$264,128
Misc:
$ ,000
$390
Assumed ONGARD Replacement Program (Tri-Agency) Expenses:
$ ,676
$138,708
Note: this is $1,560, 022 less than plan.

6. TRD Oil and Gas Severance Tax Project
Industry Engagement
(70) Unique Communication/Training Events
Initiatives unique to this project:
Industry Focus Group
All Industry WebEx
Public Project Web Site
10 weeks of industry testing
Home page for the tax program on public TRD site with links to all videos, reports, instructions, and documents needed for industry adoption.
The Industry was heavily involved and supported during the planning and implementation of the project.
Industry outreach included a survey to gather concerns regarding the proposed reporting changes; discussed during the Focus group and WebEx sessions
Monitored Industry testing using sign up genius to ensure the companies had an opportunity to test in the different live environments.
The Compliance unit hired temps to perform industry outreach via telephone and correspondence to inform taxpayer of the upcoming changes.
Through out the project an URL was available and supported by the project team to host questions and concerns.
Currently the URL is still being utilized and supported by the Compliance Unit.
All tutorials are still available to the Industry via the TRD homepage.

7. TRD Oil and Gas Severance Tax Project
Adoption Metrics
1st period (March 2018 reporting for January 2018 Sales\Filing Period) OGST taxes paid:
$106 Million -
Previous year average $75 Million / per month
Returns data - March 2018 reporting:
ACH Credit Voucher: 44
E-check payments: 250
NGPT returns: 24
OGST returns: 697
All Top 30 Industry filers were able to successfully file the 01/2018 return within the available March 19 – March 25, deadline.
Distribution was on-time the first three months after the go live date of March 19, 2018
Current Stats based on a 13 month average:
Average number of returns equals 414
Average distribution 142,074,698.82
Average of 487 payments per month
EFT Payments 4,369 to date
Distributions are timely with the maximum dollar amount distributed
No suspended detail lines for periods January 2018 forward

8. TRD Oil and Gas Severance Tax Project
Adoption Metrics 2
Tickets created through OilGas. Outreach:
Mar 19 – 30: 275
Apr : 32
May : 24
Call volume via ACD IVR Option #2
Mar 19 – Apr 6: 515
Apr 15 – May 3: 340
May 14 – : *
Currently the oilgas.outreach URL is available and being utilized to support the Industry
Based on the user friendly reporting system, the number of calls has dropped significantly.

9. TRD Oil and Gas Severance Tax Project
Benefits
Increased distributions to the beneficiaries
Collections increased
Reporting enhancements
Upfront edits
No suspended detail lines / revenue
No computations
Payment Options Increased
ACH Credit
Fed-wire
ACH Debit (EFT)
Check
Cash
Improved Audits
Better tracking mechanism
Collections increased due to:
Lien
Levies
Seizures of property

10. TRD Oil and Gas Severance Tax Project
Advantages to Industry:
Less suspended lines
Amendments can be made at any time and are processed PM that day
Additional electronic payment methods are available
Reduction in notices and notice types
Account status is available online, updated as per the previous day’s activities
Immediate feedback regarding uploaded returns
Fewer lines of data to submit

11. Thank you for your continued support!
TRD Oil and Gas Severance Tax Project
The OGST project was successfully completed within scope, schedule and budget
This request is to close the Oil and Gas Severance Tax Project. ‘
Thank you for your continued support!