Overview of SWE Officer positions

Proposed Officer Positions Primary Roles Roles President Membership Manager Executive Vice President Product Development VP of Development University Relations Coordinator VP of Communications Executive Secretary VP of Operations IT Manager VP of Conference Relations Operations Specialist

Executive Officer Officer Specialist (as needed) Rotational Officer

Assist President in decision making Executive Vice President General supervision over the affairs of the chapter Directly manage Executive VP Preside over chapter meetings & officer meetings Represent the chapter at region and national levels Assume responsibility for the chapter and its activities Liaison between officer and advisor or region Directly manage VP of Development, VP of Operations, VP of Communications, VP of Conference relations Assist President in decision making Monitor chapter activities and committee accomplishments Be available to all officers and chapter members in need of assistance

VP of Conference Relations VP of Development Book hotel Assist in travel arrangements Communicate with faculty advisor for additional funding and insurance Obtain insurance/ other info from all conference attendees File and Fill out ASG conference registration funding paperwork Register SWE attendees who receive funding Manage Membership Manager and Product Development Manager Perform duties of President if President and E.VP are absence Prepare a budget for each semester Prepare budget summary at the end of each semester Take charge of all receipts Properly fill out and submit RSO funding

Coordinate all publicity-related efforts VP Communications VP of Operations Manage IT Manager, University Relations Specialist, Executive Secretary, and Marketing Specialist Coordinate all publicity-related efforts Ensure timeliness and accuracy of all social media Manage any Operations Specialist Coordinate and oversee all events and related social gatherings Ensure proper refreshments are provided at all events Ensure proper equipment and supplies are available at all events Room reservations

Product Development Manager Membership Manager Track attendance, provide sign-in links/sheets at events, recruit national members, coordinate membership drives, keep a record of members, faculty, and guest present at all events and activities Product Development Manager T-shirts, stickers, mugs, and other product design; in charge of transactions; maintain an inventory of SWE products; report all projected purchases to the VP of Development before purchasing is done Operations Specialist Report directly to the VP of Operations; setup each meetings by coordinating with VP of Operations and Membership Manager Outreach Specialist Organize community service events

University Relations Coordinator Represent SWE on the ESC board; liaison with other student organizations, alumni, and faculty; properly fill out and submit RSO applications (registering and detailed account of chapters expenditures at the end of each semester); keep record of current and future contacts for each RSO and department Executive Secretary Recruit and maintain Graduate and PhD students; record proceedings of general membership meetings; oversee all social media; send out weekly updates; take photos of SWE activities; record attendance and proceedings of executive chapter meetings IT Manager Maintain, monitor, and update the chapter website; maintain and organize the SWE Officer Google Drive

Requirements to be a SWE officer CUMMULATIVE GPA: 3.0 There is a process for exceptions (i.e. freshman that have not had many credit hours) Be a full-time student (12 hours for undergraduate, 9 hours for graduate) Exceptions for the last semester of degree completion, only hours need to graduate are necessary Preferably no absence throughout the year due to Co-ops or Study Abroad Read through University of Arkansas SWE Chapter Constitution Attend Officer Meetings

Election Process Fill out the officer application General election within the chapter Current leadership team will vote during an officer meeting Point system, answers to application, resume 50/50 weight between general election and leadership team decision Protects against popularity votes on both the chapter end and leadership team end