1. Club Leadership

2. Volunteer Coordinator
Club Officers
“Executive Officers”
Every club must have:
President
Vice President
Secretary
Treasurer
“General Officers”
Every club should have:
Web Master
Public Image/ Media
Class Officers
Historian
Volunteer Coordinator

3. Executive Officers’ Key Responsibilities
President
Vice President
Secretary
Treasurer
Submit agenda and run meetings with enthusiasm
Provide ideas for projects
Delegate responsibilities
Ensure that the activities and projects are successfully promoted /carried out
Communicate with the Rotarian or faculty advisor and district Interact chair
Recruit other members
Preside in absence of president
Accept responsibilities from president
Contact volunteers for projects
Maintain minutes for meetings
Record participation and attendance
Maintain club records: Membership, Committees, Attendance, Dues (if applicable), Club Papers (Certificate of Organization)
Inform Rotary International of successful projects
Write and keep copies of receipts of income
Count and deposit money from dues, fundraisers, etc.
Maintain financial records and report monthly status of: beginning money on hand; income and source thereof; payments (for what and to whom)
Disperse funds as directed by membership
Prepare a Year-End Report

4. General Officers Membership Chairperson Web Master Public Image/Media
Class Officers
Historian/Photographer
Volunteer Coordinator
Leads efforts to build and retain membership
Maintain Interact club website
Responsible for social media
Student officer for each grade level to assist in club communications to others in same grade.
Organize pictures and other items in ‘album’
Create graphic displays for outreach
Photograph events
Label photos with dates, event and names
Creates and maintains volunteer sign up lists.

5. Interact Club Meetings
Required: Meet at least Twice a Month
Keys to Successful Meetings
Make your meetings both fun and productive
Have an agenda and stick to it
Begin meeting on time
Adjourn on time
Suggested Agenda
Introduce guests
Introduce new club members
Minutes/Treasurer’s Report
Interesting Program
Closing Remarks (thank you)
Fund Ideas:
Member Minute, Name Game,
This Day in History, Birthdays,
Mystery Guest, Instant Service Projects
???

6. Rotary Citation for Interact Clubs
Your Interact club is making a positive difference in your school, your community and the world. Make sure your members are recognized by earning a Presidential Citation.
Due dates:
Projects and activities must be completed by 30 June 2018.
Qualifications must be verified by your sponsor Rotary club’s president or a district leader by 15 August 2019
Your sponsor Rotary club's president will need to use My Rotary to verify that your club has qualified for the Presidential Citation.

7. Faculty Adviser to an Interact Club
Interact Club Officers
Meetings
Projects
Support
Administration
Attend Leadership Training for new officers (IPOTS)
Help club officers in understand their duties and reporting activities
Help arrange date, time, place
Attend all meetings
Help with guest speaker and program arrangements
Help facilitate annual elections of officers
Maintain calendar of events
Advise and attend activities outside of school or arrange for chaperones
Determine if projects require special school approval
Coordinate activities with Rotary Club
Help maintain records and documentation, funds
Oversee editing Interact activities and newsletters
Guide efforts to recruit new members
Assist with Interact promotion
Verify members meet academic requirements
Approve announcements and communications
Act as liaison between sponsor Rotary Club and principal, faculty and staff
Gain support from colleagues and parents
Keep appraised of school policies that may affect the Interact Club

8. Rotarian Adviser to an Interact Club
The Rotarian advisor plays a major role in mentoring the youth leaders of an Interact Club. These are the responsibilities of a Rotarian Advisor.
Annual Youth Protection Training from D5180.
PDG Barry Kalar
Attend all board meetings and at least one Interact Club meeting per month.
Mentor Interact leaders as they gain experience governing a service club, guide Interact leaders in planning of service projects and organizing of fundraising activities.
Encourage participation in Rotary International’s Interact Presidential Citation award.
Liaison between the Rotary Club and Interact, and between the Rotary Club and the faculty advisor.
Oversee the Interact Club’s elections. Must be held by May 15 each year, and report the names and addresses of new officers to the district Interact committee chair.
Ensure required RI annual update is completed.
Promote participation in District Interact events (IPOTS, Conference).
Inform Interact to youth opportunities through Rotary, such as RYLA, RYE, District Speech Contest, Rotary Club scholarships, Rotaract, and other RI opportunities.
Maintain contact with Interact Alumni, encourage them to stay involved with Rotary through Rotaract Clubs, Rotary Educational Programs and becoming a Rotarian.
Have fun.

9. Student Safety and Well Being
Our First Priority is
Student Safety and Well Being
Each Rotary club is responsible for ensuring Rotarians working with youth
are compliant with District Youth Protection Policy.

10. Rotary Advisors – Youth Protection
Rotary International District 5180 is committed to creating and maintaining the safest possible environment for all of our young students, whether Rotary Youth Exchange Students, Rotary Youth Leadership Award Students, Interact Students, and other students or youths involved in Rotary activities.
We do this by:
- Recognizing that all young people have the right to freedom from abuse.
- Ensuring that all our staff and volunteers are carefully selected and accept responsibility for helping to prevent the abuse of children in their care.
- Responding swiftly and appropriately to all suspicions or allegations of abuse. - Providing adults and young people with the opportunity to voice any concern they may have.
- Appointing a District 5180 Youth Protection Officer who will act as the main point of contact for parents, children, host families, and outside agencies.
- Ensuring that access to confidential information is restricted.
- Reviewing the effectiveness of our Youth Protection Policy and activities periodically.
D5180 YPO- Barry Kalar