1. Officer Positions & Elections

2. Requirements to be a SWE officer:
Cumulative GPA: 3.0
May have exceptions (i.e. freshman that have not had many credit hours)
Be a full-time student (12 hours for undergraduate)
Exceptions for the last semester of degree completion, only hours need to graduate are necessary
Preferably no absence throughout the year due to co-ops or study abroad
Attend Officer Meetings
President and Executive VP are preferably past officers.

3. Officer Election Process
Fill out the officer application
50/50 weight between general election and leadership team decision (Protects against popularity votes on both the chapter end and leadership team end)
General election within the chapter
Current leadership team will vote during an officer meeting
Will take into account point system and past involvement with SWE, answers to application, resume

4. Flow Chart

5. Executive Vice President
General supervision over the section
Preside over officer meetings
Represent the chapter at region and national levels
Assume responsibility for the chapter and its activities
Re-registering the RSO
Organize officer elections
Be available to officers and other section members in need of assistance.
Liaison between section and speakers/professionals
Directly manage the deliverables and responsibilities of the Executive Vice President, Vice President of Development, Vice President of Communications, and Vice President of Conference Relations.
Perform the duties of the President in the President’s absence
Assist President in decision making and monitoring section activities
Coordinate and oversee all events of UARK SWE
Ensure proper refreshments, equipment, and supplies are available at all events
Communicate the necessary room reservations with the engineering department
Maintaining the SWE Event Calendar
Directly manage the deliverables and responsibilities of the Membership Manager, Outreach Coordinators, and University Relations Coordinator

6. VP of Development/Treasurer
VP of Communications
Perform the duties of the President in the President and Executive Vice President’s absence
Handle section expenditures
prepare a budget to be discussed with advisor and executive board
maintain a record section expenditure
Oversee financial planning of the Executive Board
Have a hand in planning all events
Asking for donations from local companies and applying for donations for food/drinks/prizes
Properly fill out and submit ASG funding applications
Directly manage the deliverables and responsibilities of the Product Development Manager.
Coordinate all publicity-related efforts.
Ensure timeliness and accuracy of all social media.
Create media or graphics to be shared through physical advertisements and online outlets.
Ensure the Executive Vice President approves of all event related publicity.
Directly manage the deliverables and responsibilities of the Secretary.

7. VP of Conference Relations
Outreach Coordinators
Coordinate and oversee all conference events including both National Conference and WeLocal Conferences.
Communicate any conference related information 
Register SWE attendees
Book hotel
Assist in travel arrangements
Produce a budget for the section’s expense of those going to conference which will include: Conference registrations, Hotel rooms
Communicate with faculty advisor for additional funding
File and Fill out ASG conference registration funding paperwork with VP of Development
Plan and host outreach events that aim towards different levels of education (i.e.: elementary, junior high, and high school).
Develop community service projects by working with local non-profits or other organizations
Keep a record of volunteers
Update GivePulse with SWE outreach or community service events as a resource to keep track of volunteer hours.
Coordinate with the VP of Communications to advertise events.
Coordinate with the VP of Development by providing a budget for each event/series of events for supplies when needed.

8. Secretary Membership Manager
Responsible for maintaining, monitoring, and updating the section website
Responsible for SWE account
Send out s to membership list and list.
Forward received s to the appropriate officer(s), or answer questions if possible.
Maintaining and organizing the SWE Officer Google Drive.
Coordinate with membership manager to update or contact list.
Take photos/videos of all section activities to be uploaded in the SWE Officer Google Drive and on section website
Record attendance and proceedings of general officer meetings.
Maintain a record of all active members of the section, both national members and regular attendees of section events
Track attendance by providing sign-in links/sheets at events
Be available to officers and section members in need of assistance with regards to gaining national membership
Continuously recruit new members of all years and all disciplines by coordinating tabling at events such as Razorbash, Spring Involvement Fair, FEP Carnival.
Coordinate social events for the UARK SWE Section
Maintain, coordinate, and communicate the point system for the section
Keep a record of members, faculty, and guests present at all section events and activities.

9. Product Development Manager
University Relations Coordinator
Maintain an inventory of all products and maintain organization of SWE closet.
Oversee the purchase and sale of t-shirts, graduation cords, etc.
Design t-shirts and other products in accordance to SWE logo guidelines.
Report all projected purchases to the Vice President of Development before any purchasing is done.
Represent SWE on the Engineering Student Council board
record what is discussed, and report what was discussed to all of the officers.
Liaison with other student organizations, alumni, faculty, and staff
Keep record of current and future contacts from each RSO and department
Assist President Executive Vice President in event planning, contacting guest speakers, or coordinating any events with other RSOs.