Basic Features and Options

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Basic Features and Options

Presentation transcript:

Basic E-mail Features and Options Computer Application Lecture_07_Sabbir Saleh Computer Application_Lecture_06_Sabbir Saleh

Accessing E-mail Means of communicating electronically via the Internet. Used by individuals, businesses, and schools, etc. To access e-mail one must have: A computer with Internet capability An ISP (Internet Service Provider) An E-mail account and address Computer Application_Lecture_06_Sabbir Saleh

Creating E-mail Messages E-mails can be composed using various online services provided by ISPs, URLs, or even Outlook through Windows. Instead of printing, an MS Word document can be sent directly as e-mail. The Word document will be the actual message. MS Word sends the document in HTML format so that it can be read by all recipients. Most e-mail accounts allow the user to store e- mail addresses for future use in an Address Book. Quick and easy; however, subject to viruses. Computer Application_Lecture_06_Sabbir Saleh

Creating E-mail Messages Components of an E-mail message: Header To E-mail Address (john.doe@msn.com) Username @ symbol Domain and Subdomain Suffix From CC (Carbon Copy) Subject Body/Message Attachment Computer Application_Lecture_06_Sabbir Saleh

Toolbar allows the sender to format text within the message. Subject Attach Button Toolbar allows the sender to format text within the message. Type your message here. Computer Application_Lecture_06_Sabbir Saleh

Creating E-mail Messages with Attachments Online services allow a user to select files (by browsing a specific drive) and attach them to a message. These selected files are called attachments. Computer Application_Lecture_06_Sabbir Saleh

Creating E-mail Messages with Attachments Attachments may be formatted as: Sound files Video files Program files Picture files Documents Word, Excel, PowerPoint, Publisher, etc. Computer Application_Lecture_06_Sabbir Saleh

Managing E-mail Accounts E-mail messages are stored in a mailbox. Location where messages are composed, sent, forwarded, replied to, and deleted. The mailbox must be checked periodically to see if new messages have arrived. Mailboxes can only store a certain amount of megabytes (depending on ISP). Junk mail should be deleted. Important e-mails can be: Saved in folders Printed Computer Application_Lecture_06_Sabbir Saleh

Sending/Receiving E-mail Basic Rules: Check personal e-mail at home. Avoid checking e-mail at school or work. In personal e-mails, emoticons can be used to show emotions. Avoid using emoticons in professional or business e-mail. Computer Application_Lecture_06_Sabbir Saleh

Sending/Receiving E-mail (Continued) Think twice before sending messages. Deleted messages may still appear on the ISP’s server. Messages can be subpoenaed in legal actions. Messages can force an employer to terminate an employee. If you receive mail that was directed to a whole group, but the response should go to the sender, be careful to only respond back only to the sender and not the entire group. Delete previous addresses and messages before forwarding. Just forward the necessary information. Computer Application_Lecture_06_Sabbir Saleh