Presentation on theme: "Microsoft Office 2003 Outlook. Outlook is a mail service of Microsoft Exchange Outlook Outlook is used to access e-mail, calendars, contacts, tasks, and."— Presentation transcript:
Outlook is a mail service of Microsoft Exchange Outlook Outlook is used to access e-mail, calendars, contacts, tasks, and other mailbox content.
Microsoft Outlook Welcome Screen: E-Mail Folders/File Management Mail Folders – allow you to create folders to organize your mail (right click on your name to make a new folder.) Folders appear in list at the top of the Outlook Bar.
Microsoft Outlook: Inbox Toolbar: create new items or select common commands such as print The place where you receive e-mail. Click here to show more buttons. Menu Bar: Lists/commands available under each menu item changes depending on folder you are working on. Title Bar: shows folder/feature you are working on.
Microsoft Outlook: Composing/Sending e-Mail Click New Message Type E-Mail address or click To: (which will bring up distribution or contact list) Add Subject Add Message Formatting Bar Click Send
Microsoft Outlook: Add Attachments Browse & choose the file(s) to insert Click the Paper Clip Click Insert Inserted file(s) shows
Microsoft Outlook: Calendar Schedule an appointment Calendar Views
Microsoft Outlook: View Group Schedules Go To Calendar, View, Navigation Pane 1) Click Actions, View Group Schedules, Click New 2) Type name of group. Click OK 3)Add group members from address book
Microsoft Outlook: Appointment/Reminder Type in Subject/ Location Set Start/End Times Type any additional information Set Reminders Save/Close Show time as:
Click Recurrence Microsoft Outlook: Making Recurring Appointment Set Time Set Recurrence pattern Set Range of Recurrence Click OK
See Scheduling Add from Address book Microsoft Outlook: Scheduling Click OK Choose Name from Global List or Contact List
Microsoft Outlook: Invite Attendees Click Invite Attendees Use Required, Optional and Resources to enter names of Attendees By clicking Required, Optional, or Resources, the screen to choose from distribution or contact list appears.
Microsoft Outlook: Contacts An on-line rolodex (address book). Add New Contact Save and CloseDetails Tab: enter additional information.
New Distribution List Microsoft Outlook: Distribution Lists Select Members from Distribution List Add New Member Notes Tab
Microsoft Outlook: Tasks Keep track of your tasks with simple detailed list. Fill in Subject Detail Tab To assign task to another user: 1) Double click task window 2) Click at end of subject line and add a colon: and initials 3) Click assign Task button 4) Enter recipients e- mail address in the To: box 5) Select options and adjust settings 6) Click send
Microsoft Outlook: Sharing Share your Mail Box, Calendar, or Task Choose area you want shared. Right click Mail Box and choose sharing or Click share my (Calendar, Contacts, Task )
Microsoft Outlook: Sharing cont. Click add to choose from your distribution/contact list as to who you want to give permissions. Choose which permissions you would like this person to have.
Microsoft Outlook: Rules and Alerts Under Mail Tool Menu: Rules lets you automatically move messages based on sender or recipient to a specific folder. Click New Rule
Microsoft Outlook: Rules and Alerts cont. To forward to another e-mail account: 1) Choose start from a blank rule. 2) Choose check messages when they arrive. 3) Click Next 4) Choose where my name is in the To or CC box. 6) Click Next 5) Click in step 2 (blue wording) people or distribution list.
Microsoft Outlook: Rules and Alerts cont. To forward to another e-mail account: 1) Choose start from a blank rule. 2) Choose check messages when they arrive. 3) Click Next 4) Choose where my name is in the To or CC box. 5) Click Next
Microsoft Outlook: Rules and Alerts cont. To forward to another e-mail account cont. 7) Type where you want to forward e-mail or choose from listing. 8) Click OK 9) Where you chose to forward e-mail to will show under step 2. Click Next Twice.
Microsoft Outlook: Rules and Alerts cont. To forward to another e-mail account cont. 6) Check forward it to people or distribution list. 7) In Step 2: Click (blue wording) people or distribution list. 8) Type where you want to forward e- mail or choose from listing. 9) Click OK
Microsoft Outlook: Rules and Alerts cont. 10) Title your rule 11) Click turn on this rule 12) Click Finish To forward to another e-mail account cont.
Microsoft Outlook: Rules and Alerts cont. 11) Title your rule 12) Click turn on this rule 13) Click Finish To forward to another e-mail account cont. 10) Where you chose to forward e-mail to will show under step 2. Click Next Twice.
Microsoft Outlook: Options Preference Tab: settings for E-Mail, Calendar, Tasks, Contacts, Notes Mail Format Tab: settings for Stationery and Fonts, Signatures Spelling Tab: Delegates Tab: grant someone permission to open folders, read and create items, and respond to requests. Under Mail, Tool Menu, Options - These settings let you customize your E-Mail.
Microsoft Outlook: Out of Office Assistant Under the Mail, Tool Menu you can set an automatic response to senders when you are on vacation, or out of the office. After typing your message, Click OK
Microsoft Outlook: Help Click Help to answer Outlook questions