1. Outlook 2007 basics

2. Create an account An e-mail account must be created before sending/receiving e-mail. Follow these steps to create an e-mail account: Select Tools. Select Account Settings. Press the New button to begin the new account process. Check the box to manually configure server information.

3. Create an account Creating an Internet account: Press the Internet E-mail account button and press Next. Enter your name and e-mail address then choose an account type. Provide server and logon information and press Next. Press Next. Press Finish on the Congratulations screen.

4. Create an e-mail message Follow these steps to create an e-mail message: Ensure Mail is selected in the Navigation Pane. Press New on the Standard toolbar. Enter recipient addresses; separate multiple addresses with semicolons. Enter a subject line. Type the body of your e-mail. Press Send to send the message.

5. Formatting an e-mail message Plain text is often the best format for sending e-mail When bold text, italics, bullets, or other styles are required, use the Office ribbon’s Message tab (above) or the Format Text tab. If the Formatting selections appear grayed out, change the message format on the Options tab.

6. Add an e-mail signature Include contact information in each message. Use e-mail signatures to avoid repetitively typing the same copy. Add a vCard to make it easy for a recipient to add you as a contact.

7. Junk e-mail Use Outlook 2007’s Junk E-mail filter to automatically reduce unwanted messages. To enable Junk E-mail filters: Select Actions. Select Junk E-mail. Press Junk E-mail Options. Select the appropriate filtering option from the resulting menu.

8. Junk e-mail Low sends the most obvious junk messages directly to the Junk E-mail folder. High increases the chance that some valid messages may be sent to the Junk E-mail folder. Safe Lists Only offers the ability to receive e-mail only from specified parties. Additional checkboxes adjust Outlook 2007’s filters by automatically deleting suspected junk messages and deactivating active message links.

9. Junk e-mail Spam may still arrive in the Inbox Right-click such e-mails, select Junk E-mail, and select Add Sender to Blocked Senders List. Valid messages may be marked spam Right-click such e-mails, select Junk E-mail, and select Mark As Not Junk.

10. Automatic Download Settings Outlook 2007’s Automatic Picture Download Settings specify how images appear in messages. To adjust the default settings: Select Tools. Select Trust Center. Select Automatic Downloads

11. Automatic Download Settings You can also specify settings directly from within an e-mail message. Right-click the information box. Specify whether Outlook 2007 should: Download Pictures Change Automatic Download Settings Add Sender To Safe Senders List Add Sender’s Domain To Safe Senders List

12. Safe Senders List Displaying images makes many e- mail messages readable. Adding valid senders and valid senders’ domains to the Safe Senders List helps ensure their messages arrive properly in your Inbox.

13. Safe Recipients View and edit safe recipients the same way Select Actions. Select Junk E-mail. Select Junk E-mail Options. Select the Safe Recipients tab. Safe Recipients is typically used for discussion lists.

14. Rules and Alerts Use Rules and Alerts to compose automatic responses. Create standard response messages and save them as Outlook 2007 templates. Leverage Rules and Alerts to further organize your e-mail.

15. Out Of Office Assistant Outlook 2007’s Out Of Office Assistant alerts others that you’re away. Enable Out of Office by: Selecting Tools Selecting Out of Office Assistant Entering your message Pressing OK

16. Managing Contacts Contacts is an electronic address book. Add a new contact by selecting Contacts in the Navigation Pane and pressing New. Using Contacts helps eliminate typing errors when addressing e-mail messages.

17. Managing Calendars Calendar is an electronic appointment book. Create a new appointment by selecting Calendar in the Navigation Pane and pressing New.

18. Managing Calendars Appointments you create are automatically added to your Calendar. You may accept appointments from others. Alternatively, you may reject an appointment or tentatively accept it.

19. Managing Tasks Tasks provides an electronic To Do list. To create a new Task: Highlight Tasks in the Navigation Pane. Select New from the Standard toolbar. Provide the relevant information. Sort Tasks by right-clicking any column heading and selecting Arrange By and the appropriate options.