1. Objective 4.01: Compose effective e-mail correspondence

2. Essential Questions What is e-mail and what is it used for?
What guidelines should be followed when composing s?

3. What is ?
– also known as electronic mail, is a method of exchanging short digital messages
has replaced common forms of communication, including:
sending letters, greeting cards, etc.
via the US Postal Service
talking on the phone

4. Examples of mailbox providers:
Must-Haves
You must have the following in order to use
an address
Internet Service Provider (ISP) – a company that provides connections to the Internet
Examples of mailbox providers:
Google
Yahoo!

5. Parts of an E-mail Address
Username
Domain Name
At Symbol
addresses must be unique (i.e. you can’t have the same address as someone else)
addresses usually cannot contain special characters or symbols, only letters and numbers
Extension

6. Organization
Inbox – displays messages that have been received, includes the sender’s name, date, and time that the was received
Draft – an that is saved to be sent later, saved in the Drafts folder of an program
Outbox – folder that temporarily stores mail that is ready to be sent
Sent – folder that displays messages that have been sent

7. An E-mail Window Sender of the message Recipient of the message
Use a comma and a space to separate multiple addresses
Carbon copy notation – indicates that someone else will receive a copy of the message
Blind copy notation – feature used when the sender does not want the person receiving the message to know that the message was also sent to another person
The subject of the
Body – the message of the ; single space within paragraphs, double space between paragraphs
NOTE: The sender’s address and date are not keyed because the software inserts them automatically when the message is sent. The recipient will see this information when they receive the message.

8. Extras
Attachment – files that are attached to an message
documents
pictures
Address book – the feature that allows you to save address and other contact information (friends, family, others that you frequently)

9. Creating a New Message
Enter the address for the person/people to whom you are sending the message
Include a brief subject line that tells the recipient what your message is about
Key your message in the body. Single space within paragraphs, double space between. DO NOT indent paragraphs (Block Style). NEVER key your paragraphs in ALL CAPS; in the digital world, this is viewed as shouting at the reader and is considered rude.

10. Guidelines
Verify that you have entered the correct recipient addresses
ALWAYS enter a subject in the Subject line
ALWAYS proofread the entire
correct spelling and grammatical errors
ensure that your message is courteous
Keep your short but include all necessary information
most people do not have the time to read lengthy s
receiving multiple s on the same topic will clog recipient’s Inbox
NEVER send private or personal information in an
NEVER open an attachment from someone that you don’t know
Only share your address with people you know