1. Technology
ICT
Option:

2.
Electronic mail is the transmission of mainly text based messages across networks
This can be within a particular network - internal mail - or between networks - external mail
The most common network used for is the Internet
The main advantages of are:
Speed - from your computer to anywhere in the world in minutes
Cost - it is much cheaper than conventional mail
Instant reply - reply instantly to an incoming mail
Multiple send - sent to many recipients simultaneously
Attachments - files such as photographs, documents or drawings can be sent with the message
Storage - can be easily stored and searched at a later date

3. Email It does also have some disadvantages:
Security - it can be intercepted or hacked into
Spam - junk mail is easier to send - more difficult to trace
Viruses - attachments can carry viruses and spyware
Operation
In order to send or receive , you must have an account with an address from a service provider
The account will also have a username and a password.
A typical address looks like:

4.
The username and server provider parts are separated by symbol. Typical providers include:
Usernames and Passwords
Usernames and passwords use alphanumeric characters.
Some service providers place restrictions on passwords such as minimum and maximum length and ensuring a combination of letters and numbers are used etc. Example:
Username - johnireland
Password - school07

5.
accounts
There are two main types of account - Paid and Free:
A paid account will have Internet access and a mailbox for . A ISP - Internet service Provider - will be paid monthly for the service - Eircom
A free account will only have a mailbox. To use the mailbox, you log onto the providers website where you can send, receive and manage - Hotmail and Gmail
can be accessed in a number of ways:
Using software - the messages are downloaded from the service providers server onto your computer. Outlook Express and Mozilla Thunderbird are examples

6.
Webmail - an Internet Browser such as Internet Explorer or Mozilla Firefox is used to access the service providers website and the is managed on the website
Setting up an account in outlook Express
Some information is required before an account can be set up in an application:
address -
Username - John Ireland
Password - school 07 (Case sensitive)
Incoming server address (POP3)
Outgoing server address (SMTP)
The account can now be set up

7. Email Open Outlook Express From the tools menu, choose Accounts
Click the Mail tab
Click the Add button and choose Mail

8. Email Enter the Username in the Display name field and click Next
Enter the address in the space provided and click Next

9.
Enter the Incoming and Outgoing mail servers as shown below. These are unique to Eircom. Each service provider will have their own server addresses
Click Next
Enter the Password in the space provided and click Next
Click Finish in the next box to complete the process

10. Email To access the email:
Click the Send/Recv button in the application and select the required account to download the
The settings necessary for setting up other providers accounts in applications can be found at the link below:

11. Email Email Applications
Outlook Express is the most common application in use as it is bundled with Microsoft Windows
Other applications include:
Thunderbird -
Pegasus -
Eudora -
Incredimail -

12. Email Using Outlook Express
When Outlook Express starts, you are presented with the welcome screen. Click on Inbox as shown below

13. Email The interface is now less cluttered and easier to manage
So set options, click on the Tools menu and choose Options

14.
Click the General tab and set the application to start with the Inbox displayed
Set the required options in the Send tab

15.
The Receipts tab can be used to request a receipt for sent mails. This ensures that the was opened by the recipient
The spell check can be set in the Spelling tab
The application is now set up and ready for use

16. Email Composing and Sending an Email Click File and New Message
Click File and New Message
Enter the address in the To: box and a quick note in the Subject area. Don’t send an without an entry in the subject area as most recipients will automatically delete it for security reasons
Write your message in the area provided and click Send

17.
Address Book
The address book is used to store addresses and is very useful when sending . To open the address book:
Click the Tools menu and choose Address Book
To add a new contact:
Click the New button and choose Contact

18. Email Fill in the details and click OK To create a group:
Click the New button and choose Group

19. Email Add the group name and click Select Members
Select the members and click OK. The group is formed

20. Email Using the Address Book
The address book is useful when sending an to multiple addresses etc
Open Outlook Express and click Create Mail
Click the To: button to open the address book
Select the required addresses and add them to the Message Recipients area and click OK
Fill in the Subject - complete the as before

21.
CC and BCC
Carbon Copy and Blind Carbon Copy are also used with multiple addresses
CC - the addresses in this area will receive the message as well as the addresses in the To: box

22.
BCC: - recipients entered in the BCC area will not be aware of the other people receiving the message

23.
Attachments
Files can be attached to messages. It is possible to attach several files to an . To attach a file:
In the New Message window, click Attach and browse to the required file or files, select and click the Attach button 
Click the Send button

24. Email Replying to Email
Below can be seen an sent to a group. An attachment is included in the . At the top of the window, there are three buttons:
Reply
Reply All
Forward

25. Email Reply is used to reply to the sender only
Click the Reply button. The address the subject fields ate already completed. Type any message and click the Send button

26. Email Reply All is used to reply to the entire group
Click the Reply All button. The address the subject fields ate already completed. Type any message and click the Send button

27. Email Forward is used to send the email to a new recipient.
Click the Forward button. The address the subject fields ate already completed. Type any message and click the Send button