Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors This guidance has been prepared to assist the supervisors of staff holding HSE Critical Positions to use SAPpHiRe to review and assess the HSE competencies of those staff. It should be used in conjunction with the following further guidance, which provides more detail on the assessment process: ‘Carrying Out HSE Competence Assessments – Guidance for Position Holders and Line Supervisors/Assessors’ : (HSE Guideline GU-679); 2. A self-learning slide pack: ‘Carrying Out Assessments of HSE Competences: Guidance for Position Holders and Line Supervisors/Assessors’ (web link); N.B IF YOU INTEND TO USE AN ASSESSOR TO ASSIST YOU WITH THE REVIEWAND ASSESSMENT, YOU WILL NEED TO ADVISE THE POSITION HOLDER BEFORE THEY SEND YOU THEIR SELF ASSESSMENT AND ENSURE THAT THE NAME OF THE ASSESSOR TO BE USED HAS BEEN INCLUDED IN THE SELF ASSESSMENT.

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors When one of your staff, holding a HSE Critical Position, has completed a self assessment, they will send it to you for review, comment and/or approval. You will receive an email advising you that the assessment is ready for your review (see sample below)

Click the link to access the SAPpHiRe site Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors Click the link to access the SAPpHiRe site

Click the image link to access ESS Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors Click the image link to access ESS

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors 1 From the MSS (Line Manager) main page, click “Team” and then “Edit Competence Assessments for Subordinates 2 3

Note the message on the time out and click the ‘Continue” button Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors 1 Note the message on the time out and click the ‘Continue” button 2 All the assessments that needs to be reviewed as Supervisor is displayed. Click the link to open the assessment

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors The assessment document opens for Edit Notice the column for the Assessor / Supervisor to inputs his / her remarks Scroll down. The HSE competencies should be towards the end To view all the competencies and competence levels required for this position, print off a hard copy (see next slide)

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors IT IS STRONGLY RECOMMENDED THAT YOU PRINT OFF A COPY OF THE SELF ASSESSMENT AND THEN ARRANGE TO MEET WITH THE POSITION HOLDER AND DISCUSS THE SELF ASSESSMENT BEFORE ENTERING ANY INPUT INTO SAPpHiRe (REFER TO THE GUIDANCE SLIDE-PACK ON CARRYING OUT AN ASSESSMENT MENTIONED IN SLIDE 1) To print & review the self assessment in hard copy click on the print button

Click the “Open’ Button Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors 1 Click the “Open’ Button 2 The document is opened in pdf format. It has a summary page, which gives an overview and the further pages provide the details such as the job requirement, assessment, and any gap

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors You can print all using the print button The detail view in the print preview

Click the link to open the attached document Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors To view any documents attached by the candidate as part of their evidence, open them by clicking this button. The number in brackets indicate that there is an attached document Click the link to open the attached document

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors If you do not feel competent to carry out the review and assessment yourself, you can send the assessment to an authorised assessor for review. (this is done by saving and exiting the document. You may also wish to advise the assessor with an external mail) Note: HOWEVER, you must have decided to do this in advance and ask your staff member to include the name of the assessor before they send the self assessment to you for review. In case you decide to change the assessor at this stage please call SAPpHiRe helpdesk for assistance

Input any comments here Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors The HSE competencies can be identified as those with: Title in upper case The description start with “HSE CRITICAL” To view the ‘Proof Points” you can copy and paste the link to your browser like shown The supervisor can change the proficiencies input by the candidate based on his judgment / remarks from the assessor Input any comments here

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors You can save an assessment by clicking the “Save” button and also exit the assessment by clicking the “Exit” button Save and Exit will allow you to come back to this assessment to complete the review at a latter time.

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors If you have sent an assessment to an authorised assessor for review and comment, they will send it back to you for final review and/or approval and completion. You will receive an email advising you that the results of the assessor’s review and his/her comments are ready for your review. You may then log on to the portal and follow the path to open and review the assessment MSS->Line Manager->Team->Edit Competence Assessment for Subordinates

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors 1 To get back to an assessment in progress, from the MSS (Line Manager) main page, click “Team” and then “Edit Competence Assessments for Subordinates 2 3

Note the message on the time out and click the ‘Continue” button Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors 1 Note the message on the time out and click the ‘Continue” button 2 All the assessments that needs to be reviewed as assessor is displayed. Click the link to open the assessment

The documents is now open for further update. Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors The documents is now open for further update.

Carrying out a HSE competence assessment in SAPphire: Guidance for Supervisors Once you have completed your assessment and have made any necessary changes to the assessed levels of competence and included relevant comments, click the ‘Complete” button to close the assessment N.B. An assessment can by ‘completed’ only by the supervisor