Skills for Success with Microsoft® Office 2010 PowerPoint Lecture to Accompany Skills for Success with Microsoft® Office 2010 Word Chapter 4 Apply Special Text, Paragraph, and Document Formats <#>

Introduction In Skills 1–10, you will: Skill 1 – Create Multiple-Column Text Skill 2 – Insert a Column Break Skill 3 – Apply and Format Text Effects Skill 4 – Use and Create Quick Styles Skill 5 – Add Borders and Shading to Paragraphs and Pages <#>

Introduction Skill 6 – Insert and Format Clip Art Graphics Skill 7 – Insert SmartArt Graphics Skill 8 – Format SmartArt Graphics Skill 9 – Create Labels Using Mail Merge Skill 10 – Preview and Print Mail Merge Documents <#>

Introduction Using Skills 1-10 will enable you to create documents like these: <#>

Skill 1: Create Multiple-Column Text In a brochure or flyer, using multiple columns make text easier to read. Two or three columns are typically used on a standard 8 ½ x 11 “ page. Columns button Section Break indicator Word, Chapter 4, Skill 1, Figure 1 Text formatted in two columns <#>

Skill 1: Create Multiple-Column Text Section break marks the end of one section and the beginning of another section. Section is a portion of a document that can be formatted differently from the rest of the document Font changed Font size changed Word, Chapter 4, Skill 1, Figure 2 Paragraph spacing reduced <#>

Skill 1: Create Multiple-Column Text Columns dialog box Line between check box Word, Chapter 4, Skill 1, Figure 3 Columns of equal width Paragraph text justified <#>

Skill 1: Create Multiple-Column Text Line between columns Word, Chapter 4, Skill 1, Figure 4 <#>

Skill 2: Insert a Column Break Forces the text following the break to the top of the next column but does not automatically create a new page If the document has multiple sections, by default actions from the Page Setup dialog box apply only to the current section. Breaks button Word, Chapter 4, Skill 2, Figure 1 Breaks gallery <#>

Skill 2: Insert a Column Break Word, Chapter 4, Skill 2, Figure 2 <#>

Skill 2: Insert a Column Break Word, Chapter 4, Skill 2, Figure 3 Column break marker <#>

Skill 2: Insert a Column Break An uneven column break will enable you to insert a graphic or another object. Word, Chapter 4, Skill 2, Figure 4 Spacing reduced between columns <#>

Skill 3: Apply and Format Text Effects Decorative formats, such as outlines, shadows, text glow, and colors, that make text stand out Text Effects button Text Effects gallery Word, Chapter 4, Skill 3, Figure 1 Text formatting options <#>

Skill 3: Apply and Format Text Effects By typing the font size, you are not restricted to the displayed sizes when you click the Font Size arrow. Font size typed into Font Size box Text Effects applied Word, Chapter 4, Skill 3, Figure 2 <#>

Skill 3: Apply and Format Text Effects Outline color changed Word, Chapter 4, Skill 3, Figure 3 <#>

Skill 3: Apply and Format Text Effects Shadow and Glow applied to title Word, Chapter 4, Skill 3, Figure 4 <#>

Skill 4: Use and Create Quick Styles A predefined set of formats that can be applied to text, a paragraph, a table cell, or a list. Quick Style A style that can be accessed from a Ribbon gallery of thumbnails Heading 1 preview Word, Chapter 4, Skill 4, Figure 1 <#>

Skill 4: Use and Create Quick Styles Live Preview displays the title using the Heading 1 Quick Style. The Quick Style is not applied until you click the Quick Style button Heading 2 style applied to subtitle Word, Chapter 4, Skill 4, Figure 2 <#>

Skill 4: Use and Create Quick Styles Small caps and color applied to subtitle Word, Chapter 4, Skill 4, Figure 3 <#>

Skill 4: Use and Create Quick Styles Custom Quick Style displays on Ribbon Word, Chapter 4, Skill 4, Figure 4 Style applied to second subtitle <#>

Skill 5: Add Borders and Shading to Paragraphs and Pages To make a paragraph stand out in a document, add a paragraph border. Borders button arrow Word, Chapter 4, Skill 5, Figure 1 Border added to paragraph <#>

Skill 5: Add Borders and Shading to Paragraphs and Pages Word, Chapter 4, Skill 5, Figure 2 Font color changed and text centered <#>

Skill 5: Add Borders and Shading to Paragraphs and Pages New border style Border preview Word, Chapter 4, Skill 5, Figure 3 Border color <#>

Skill 5: Add Borders and Shading to Paragraphs and Pages Page border applied Shading added Word, Chapter 4, Skill 5, Figure 4 Border formatted <#>

Skill 6: Insert and Format Clip Art Graphics A set of images, drawings, photographs, videos, and sound included with Microsoft Office or accessed from Microsoft Office Online. You insert clip art from the Clip Art task pane. Clip Art task pane Search Microsoft Office Online Search for box Word, Chapter 4, Skill 6, Figure 1 Desired image <#>

Skill 6: Insert and Format Clip Art Graphics The image is placed at the insertion point as an inline image—as if it were a character from the keyboard. Inserted image Word, Chapter 4, Skill 6, Figure 2 <#>

Skill 6: Insert and Format Clip Art Graphics Text wraps around the image Word, Chapter 4, Skill 6, Figure 3 <#>

Skill 6: Insert and Format Clip Art Graphics Word, Chapter 4, Skill 6, Figure 4 Image moved Line between columns removed <#>

Skill 7: Insert SmartArt Graphics A visual representation of information. SmartArt button Process type Preview area Word, Chapter 4, Skill 7, Figure 1 Vertical Process layout <#>

Skill 7: Insert SmartArt Graphics Text Pane button Word, Chapter 4, Skill 7, Figure 2 SmartArt graphic Placeholder text <#>

Skill 7: Insert SmartArt Graphics Text Pane button Text pane Word, Chapter 4, Skill 7, Figure 3 To move to the next [Text] shape, you must click in the shape—you cannot use Tab to move from one shape to the next <#>

Skill 7: Insert SmartArt Graphics Add Shape button New bullet point Word, Chapter 4, Skill 7, Figure 4 Added point makes shapes and text smaller <#>

Skill 8: Format SmartArt Graphics When you change the height or width of a SmartArt graphic, the shapes and the text will automatically adjust to fit the available space. Size button Text automatically resized Word, Chapter 4, Skill 8, Figure 1 SmartArt graphic resized <#>

Skill 8: Format SmartArt Graphics Text Fill button Color shading and text color changed Word, Chapter 4, Skill 8, Figure 2 <#>

Skill 8: Format SmartArt Graphics Shape Effects button Preset 5 effect applied Word, Chapter 4, Skill 8, Figure 3 <#>

Skill 8: Format SmartArt Graphics One Page button Tight Reflection, touching effect applied to text Word, Chapter 4, Skill 8, Figure 4 <#>

Skill 9: Create Labels Using Mail Merge A Word feature that is used to customize letters or labels by combining a main document with a data source. Main Document Contains the text that remains constant. Data source Contains the information – such as names and addresses – that changes with each letter or label. Word, Chapter 4, Skill 9, Figure 1 New address added to table <#>

Skill 9: Create Labels Using Mail Merge Start Mail Merge button Label Options dialog box Word, Chapter 4, Skill 9, Figure 2 <#>

Skill 9: Create Labels Using Mail Merge View Gridlines button Label structure displayed in document Word, Chapter 4, Skill 9, Figure 3 <#>

Skill 9: Create Labels Using Mail Merge Update Labels button Address Block button Word, Chapter 4, Skill 9, Figure 4 Address Block fields inserted in document <#>

Skill 10: Preview and Print Mail Merge Documents It is good practice to preview your labels before printing them so you can see whether formatting changes are necessary. Preview Results button Bottom of label is cut off Word, Chapter 4, Skill 10, Figure 1 <#>

Skill 10: Preview and Print Mail Merge Documents Font and Font Size changed for first label only Spacing Before changed for first label only Word, Chapter 4, Skill 10, Figure 2 <#>

Skill 10: Preview and Print Mail Merge Documents All labels are reformatted Word, Chapter 4, Skill 10, Figure 3 <#>

Skill 10: Preview and Print Mail Merge Documents New file merges main document and data source Word, Chapter 4, Skill 10, Figure 4 <#>

Skills for Success In Chapter 1, you practiced the following skills: Skill 1 – Creating Multiple-Column Text Skill 2 – Inserting a Column Break Skill 3 – Applying and Formatting Text Effects Skill 4 – Using and Creating Quick Styles Skill 5 – Adding Borders and Shading to Paragraphs and Pages <#>

Skills for Success Skill 6 – Inserting and Formatting Clip Art Graphics Skill 7 – Inserting SmartArt Graphics Skill 8 – Formatting SmartArt Graphics Skill 9 – Creating Labels Using Mail Merge Skill 10 – Previewing and Printing Mail Merge Documents <#>

More Skills for Success You may want to practice the following More Skills: More Skill 11 – Create Resumes from Templates More Skill 12 – Create Outlines More Skill 13 – Prepare Documents for Distribution More Skill 14 – Preview and Save Documents as Web Pages <#>

You have now completed all Skills for Word Chapter 4 Congratulations You have now completed all Skills for Word Chapter 4 <#>

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